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Winning interview thank you letters

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Winning interview thank you letters
October 07, 2019 Misc. Thanks No comments

Sending a thank-you letter after an interview might seem old-fashioned, but it's just as important to write one as ever. One survey from TopResume showed that .

Winning Interview
Thank You Letters and Email

An informal and basic interview thank you letter is appropriate when you have developed a good rapport with the interviewer over a number of contact situations or if the whole tone of the job interview was relaxed and informal.

You can customize this sample basic thank you letter and after interview thank you email to follow up in a professional and enthusiastic manner after your job interview.

Informal job interview sample thank you letter


Dear Susan

Thank you for interviewing me for the Customer Service position yesterday. I enjoyed finally meeting you after all our phone calls and learning more about the position and Rose Retail Corp.

As I told you during the interview I am very excited about the possibility of joining your team. I am convinced that my previous customer service experience in a similar environment will contribute positively to your department and the company as a whole. I would love to work as a member of your team and look forward to hearing from you soon with regard to my application.

Thank you again for your time and interest. Please contact me if there is any further information I can provide.

Kind regards,

Alice Applicant
Email address and phone number

For a more formal and fuller thank you letter.

After interview thank you email

For the sake of speed you might want to send a brief email message straight after the job interview and then follow it up with a more formal thank you letter in the post.

Dear Jack

Thank you for the interesting job interview this morning. I enjoyed our discussion of the new sales position and you gave me a very clear picture of the direction the company is moving in. I was pleased to learn that my experience at XYZ company fits so well with the job and company requirements.

Thanks again for your time and consideration. Please let me know if I can provide you with any further information.


Joe Jackson

Phone number/e-mail address

Job interview thank you note

Dear Mrs Jones

Thank you for your time this morning. I enjoyed meeting you and visiting XYZ Company. From our discussion I have gained a detailed picture of the position and the company and I am very enthusiastic about this job opportunity.

Thank you again for the opportunity to interview with you and your company and please contact me should you need any further information.

Kind regards

Jane Smith
Contact number and e-mail address

Interview Follow Up Emails

Use an informal style in your thank you letter if you are sure it is appropriate. You will be able to assess from the tone of the interview if you need to be more formal.

Use a formal thank you letter if the situation demands a more conservative and formal approach.

Formal Sample Interview Thank You Letter

Quick Links to Interview Follow Up

How to successfully conduct your follow up after the interview.

Use this persuasive interview follow up letter to make the right impression.

Interview thank you letters template

Top tips for your interview follow up

Find out the secrets to a winning follow up letter.

Second Interview Thank You

How to Follow up on Your Resume

What you do after the job interview is key to success. By following up after your job interview in a professional and polite manner you will leave a lasting impression as the most suitable job candidate.

Job Interviews > Job Interview Follow Up  > Thank You Letter

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Send a thank you letter after your interview to express your gratitude to the hiring manager and reiterate your enthusiasm for a position.

This Is The Most Effective Post-Interview Thank You Email

winning interview thank you letters

After all that tireless job search preparation and research, you did to not only stand out and land the interview, but to also perfectly nail it, what are the next steps? 

Do you send out a follow-up email thanking those who interviewed you? 

If you are like most job candidates, you're not sure if you should send out a thank you note. You might be wondering if thank you emails have become an ancient and pointless practice. Alternatively, even if you do decide to write one, you might not be sure where to start when it comes to crafting a professional follow-up. 

In this article you'll find:

  • Why you should write a thank you letter.
  • 6 steps to writing the perfect follow-up letter. 
  • Thank you email after an interview samples.

Why Send a Thank-You Email After an Interview 

Many people seem to overlook job interview thank-you letters or see them as antiquated and outdated. The hiring process is already extremely time-consuming, and it can be hard to see the value in taking additional time to follow-up. However, it is a crucial detail not to be overlooked. While you probably won't land a job by merely writing a thank you letter, you could be penalized for not sending one.

For some hiring managers, a thank you letter is a barrier of entry. They will not even consider a candidate who hasn't taken the extra effort to thank them for their time. Jess Liebman, executive managing editor of Insider Inc. said, "I came up with a simple rule: We shouldn't move a candidate to the next stage in the interview process unless they send a thank you email." Many hiring professionals follow similar rules. Liebman even advises others to do the same, stating, "You should never make an offer to someone who neglected to send one." 

Additionally, writing thank you letters can make you stand out among other candidates and help you land the job. Consider a scenario where the interviewer is having a hard time deciding between two candidates.  If you send a follow-up note while the other candidate doesn't, or, if you send a well thought out, personalized letter while the other candidate sends one that is generic or unprofessional, it could be enough to push you ahead of the other candidate. 

According to CNN Business, "Yes, you have to send a thank-you note after your interview." A note signals that the person is eager and wants the job. It shows the interviewer that you are organized, well mannered, and posses fundamental communication skills. "Thank you notes not only show gratitude, but also keep you top of mind and provide another opportunity to re-emphasize your skills and interest." 

6 Steps to Write a Perfect Thank-You Email

You now know that that sending a thank you email after the interview is a must, but what should that letter entail??

Applicants often struggle with the difficulty of writing a follow-up thank you letter that gives the correct impression. Creating a note that is personalized, genuine, and professional can be daunting since you want your email or letter after the interview to stand out from the crowd. It should highlight your interest in the position and be a final reminder as to why you’d be perfect for the job. Here are our 5 tips for writing the perfect follow-up thank you letter.

1. Start with a clear subject line

Keep your thank you email subject concise and to the point. Make sure you personalize the subject line with their name or company.

2. Create a unique and personalized thank you letter for each interviewer

It can be tempting to copy and paste from a generic thank you email template every time you are sending out post-interview letters.  Personalization can go a long way in helping you secure the job, especially if you are sending multiple emails to people within the same company. Add specific details about the conversation and interaction, and don't make the mistake of sending out the same letter to everyone who interviewed you.

3. Open the letter with a personal greeting and express your appreciation

The letter should be addressed to the interviewer directly, by their name. Also, since this is a thank you letter, the first sentence should include that sentiment. Be sincere and authentic when expressing gratitude and appreciation. Include a genuine note thanking the hiring manager for their time and that you appreciated the chance to talk and learn more about their company.

4. Reflect on the interview and restate your interest in the job

Be sure to mention a few key details from the conversation. References will help the interviewer recall and reflect on the discussion you had. Including a reinstatement of your interest will go a long way in showing your enthusiasm and commitment as a candidate.

5. Close the letter professionally

The entire message needs to be professional along with the sign-off. Thank the interviewer again, and let them know that you're looking forward to speaking again. Highlight the agreed-upon date of when a decision is to be made and close with a professional signature.

6. Double-check to make sure you have correct spelling and grammar

You should always proofread any professional email you send out, and especially this one. If need be, you can use proofreading services like Grammarly to help avoid any errors. 

Thank-You Email Examples

As mentioned above, you should never send the same generic thank you email after the interview, but using these samples can help highlight what needs to be included.  

Subject Line Thank You Email Examples:

  • Thank you,(Your Interviewer's Name)
  • Thank you for your time
  • It was a pleasure learning about (Company's Name) 

Thank You Email After Interview Samples: 

Hello, [Mr./Ms. Last Name],

Thank you so much for taking the time to meet with me to discuss the position of the [Position Name] yesterday. It was a pleasure to learn more about your business approach and specifically [add a specific scenario].

Our conversation made me even more excited to join [Company Name]. What interested me, in particular, was [something specific you discussed during the interview].

I’m confident that my experience can translate into similar success as your new [the name of the position you’re applying for].

If you need any additional information from me at this point, or have any questions about my experience or accomplishments, please feel free to contact me. I look forward to hearing back from you on [the specific date established during the interview]

Thanks again for your time!

Best Regards,

[Your sign-off]

Thank You Email After a Second Interview Sample: 

Dear, [Mr./Ms. Last Name],

It was a pleasure to come and chat for the second time; thank you for the opportunity! Now I’m even more certain that I will be able to help deliver great results working as [the name of the position] with [Company Name]. 

The information you shared about your future projects [include specifics] convinced me that this job is a perfect fit for my professional and personal interest and one where I could make a valuable contribution. 

Thank you again for your time. I look forward to hearing from you on [the established date] as discussed. 

Best Regards,

[Your sign-off]

The Bottom Line 

Now that you’re armed with the knowledge of how to write a thank you email after the interview, you’re probably asking yourself, “When is the right time to follow-up?” The sooner, the better! It’s best to send a letter while you’re still fresh in the interviewer’s mind. Don’t hesitate to contact the interviewer(s) right away. It is important to always send your thank you email within 24 hours of the interview. 

Remember: Personalize every after interview email you send. Be sure to reference specific conversations that you had and always compose a separate thank you letter to every person you interviewed with. 

Be genuine with your gratitude and continued interest in the job. You want to ensure that your letter reads as a sincere gesture,  and not merely a chore that must be done after an interview. 

For More Employment or Job Search Advice, Visit 4 Corner Resources

We know that the job market is competitive and every little detail matters to a hiring manager. 4 Corner Resources keeps up to date with the best practices, such as writing a thank you email, and other tips to help you get you hired as simple as possible with our Staffing Blog. 

Our team of headhunters at 4 Corner Resources is part of an award-winning staffing and recruiting firm that is dedicated to helping candidates connect with the right employer.t. We take everything into consideration; from each candidate’s knowledge and skillset to their level of experience and career goals. Additionally, we take the ’ the company culture of our individual clients into consideration when matching candidates to employers and positions. Feel free to browse the open jobs we are currently looking to fill.

Contact us today if you would like to connect with one of our professional recruiters or headhunters.


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How to Send a Job-Winning Interview Thank-You Note

winning interview thank you letters

Job interview etiquette is a bit of a minefield. How do you answer 'What are your weaknesses?' What questions should you ask an interviewer in return? Should you send a follow up thank you letter?

While there are a whole host of responses to the first two questions, a career expert has waded in on the latter, to give those hoping to land a new job a clear guide of whether you should send a thank you email.

Ellie Green, Jobs Expert at Totaljobs UK, says that the first thing you should do after an interview is relax, and try not to stress yourself out too much. Then consider sending a thank you letter.

"It may seem a bit old fashioned but remember the vast majority of people don’t do this, so you can instantly set yourself apart from other applicants," she tells Cosmopolitan UK. "When you think about it, you're competing with hundreds of other people when you send in your CV and cover letter. After that, only a handful get invited in for an interview. So, take every chance you have to give yourself a step up over the other candidates."


A thank you letter could be the difference between you getting the upper hand on your fellow candidates, or not standing out at all.

So what exactly should you say in a job interview thank you letter?

Jobs Expert Ellie advises a short and concise email, which replicates the tone of their emails to you, and follows the general format of:

Remind them of who you are

"If you felt the interview went well and you’d like to send a thank you email, then it’s best to include the job title and your name; e.g. “Sales analyst – Jane Smith” in the subject line," she says.

Thank them for their time, replicating their tone

"Keep the email short and sweet but it’s important to mention you’re thankful for having had the opportunity to interview. If you’re unsure how formal you should be, all you need to do is match the formality of the emails you’ve received from the employer so far. If they’ve used ‘Hi’, you can use that informal tone too. If they’ve used something more formal, like “Dear”, best to be safe and use the same greeting."

Getty Images

Remind them of something that went well in the interview

"If there was a particular part of the interview you thought went really well with the interviewer(s), there’s no harm in mentioning that too. Then, in no more than 10 words, add a line emphasising your enthusiasm for the role and the employer."

Expand on other areas you perhaps weren't so happy about in the interview

"If you mentioned a specific skill in your interview and you think the hiring manager would be interested to know more, add an example. It could be a sample of your work that shows you’re perfect for the role.

"If you had a minor stumble, or if you said something you felt wasn’t quite correct, then now’s your chance to set the record straight. But remember, it’s best to keep it brief. Set the scene of the topic you’d like to correct, then outline what you wish you’d conveyed at the time."

Just be polite

"If you’re really struggling with the thank you letter, Totaljobs has a handy template to help guide you. At the end of the day, you’ve spent so many hours applying and preparing for a job interview, it only takes a few more minutes to write a quick thank you email – it could ultimately make you an even more memorable candidate."

Sorted? Sorted.

Dusty Baxter-WrightSenior Entertainment & Lifestyle WriterDusty Baxter-Wright is Cosmopolitan's Senior Entertainment and Lifestyle Writer, covering  celebrities, movies, TV and books as well as travel, interiors, food and drink on a daily basis.

'Thank you for allowing me the opportunity to interview for this job.' Are you writing a thank you note or a thank you email after your interview?.

How to Write a Thank You Letter After a Job Interview

winning interview thank you letters

Formal Sample Interview
Thank You Letter

The sample interview thank you letter shown here can be used to follow up after most job interview situations.

The style of the thank you letters you send will depend on the tone of your job interview. A formal interviewer and company will demand a thank you note that is more conservative and serious.

Select the follow up letter that best suits your situation and adapt it for your own needs. 

Sample Interview Thank You Letter 1

Candidate's Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

The date

Mr Brian Adams
Human Resources Director
Solar Systems Inc.
City, State, Zip Code

Dear Mr Adams

I want to thank you very much for interviewing me yesterday for the Senior Accountant position. I enjoyed meeting you and learning more about the position and Solar Systems Inc.

The interview strengthened my interest in the position and in working for such a dynamic company. I believe my qualifications and experience, particularly my familiarity with your current systems, fit well with the job requirements and I am certain I could make a positive contribution to the company. In addition, my strong analytical skills would benefit the new direction the company is taking.

I would like to reiterate my enthusiasm for the position, it is just the sort of opportunity I have been looking for. I look forward to hearing from you once the final decisions are made regarding this position. Please feel free to call me at the telephone number listed above if I can provide you with any additional information.

Again, thank you for the interview and for your interest.


Candidate's signature
Typed name

Job Interview Thank You Note

For a short and sweet thank you letter to send after your interview go to Sample Interview Thank You Letter

Interview Follow Up Email

Sample Interview Thank You Letter 2

Candidate's Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

The date

Mrs Jane Jackson
Marketing Manager
Ballory Investments
City, State, Zip Code

Dear Mrs Jackson

Thank you for the opportunity to discuss the Executive Assistant position this morning. The interview gave me a thorough understanding of what is required by the the company and the position.

I feel confident that my strong administrative and customer service skills will benefit this position. I have extensive experience in all of the computer software packages that you use and I am sure that my efficiency will ensure your deadlines are met.

I enjoyed meeting the other staff and would consider it a privilege to be part of such a dedicated team.

As agreed, I will contact you by Tuesday of next week to get feedback. Again thank you for your time and consideration.


Candidate's signature
Typed name

How to follow up properly after your interview

Find out the 7 essential steps to take after the job interview

What do you say in a thank you letter after an interview?

These interview thank you pages will help you write the perfect thank you for your job interview.

Should I send an interview thank you letter after a second interview?

Always send a well written thank you letter after a second interview and continue to make the right impression. This sample second interview thank you is easy to personalize for your own use.

How do you write a thank you email?

Phone Interview Thank You Email

Best Interview Thank You Email

Job Interviews > Interview Thank You Letters > Formal Thank You Letter

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It's easy to get wrapped up in post-interview euphoria, but that doesn't mean you can skip sending an interview thank-you letter. Here's how to write a.

winning interview thank you letters
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