Compared to most other types of thank you letters, a professional Adhere to a business letter format. For example, if he vouched for you at a meeting, you can expand upon your gratitude .. Sample Thank You Note After a Conversation.
If you’re going to invest 30-60 minutes in meeting with someone, you owe it to yourself and whoever you met with to send a follow-up email.
Like baseball, network relationship management is a game of inches where the difference between winning and losing is rarely decided by grand gestures; more often than not, the winner is the person who took the small extra steps.
This is especially true if you’re competing in a commoditized market where the difference between you and your competitor is marginal. Think of sending follow-up emails as one of those small extra steps that can make the difference between victory and defeat.
Besides, when you look at the minimal time and energy investment involved in writing a follow-up email to your meetings, it’s really a no-brainer: If you want to fully leverage the power of your network, you need to send follow-up emails. [Tweet this!]
This probably isn’t the first time you’ve thought about sending follow-up emails. In fact, it probably isn’t even the first time you’ve tried to make this practice into a habit.
And the first couple days of your initial attempt probably went really well. But then something happened; a crisis arose. You invest all of your time and energy into resolving the crisis and, as a result, forget about sending follow-up emails.
The crisis ends, but the emails don’t begin again. Sound familiar? It’s the classic story of well-intentioned habits being crushed before they’re fully-formed.
If you’re ready to commit to this habit again, here’s a quick tip to streamline the process and make it easier to remember to send those emails, no matter what happens: Create a follow-up email draft before the meeting.
Obviously this draft can’t be too specific or detailed since it’s being written before the meeting is taking place, but that’s okay. You can always flesh it out after the meeting. Here’s an example of what this email draft might look like:
Thanks for meeting with me today. I enjoyed our meeting very much and look forward to meeting you again.
Once you’ve got this email sitting in your drafts folder, it’s hard to forget to send it. All you’ve got to do is personalize it once the meeting wraps up. Speaking of which, let’s talk about …
An effective follow-up email has three components:
Let’s walk through a three-step process to create a follow-up email with these three sections.
Saying “Thank you” is usually a given in follow-up emails, so why even mention it? Simple: Because gratitude is one of the most powerful ways to make a connection. That, and because there are two ways of communicating thanks: One is just saying it, the other is meaning it.
One is a standard phrase, the other is a little more thoughtful. Think of it as the difference between “What’s up?” and “How are you doing today? You seem quite happy.”
Using sentences like, “I really appreciated the time you spent with me today. I hope it was time well spent for you, too” or, “Let me start by saying thank you for your time today” are a great place to start.
If you can fortify these statements by adding specific reasons why you’re thankful, that’s even better. For example: “I learned a lot from your suggestions today,” or, “I feel I will be able to act upon the advice you offered.”
The key is to make sure your recipient perceives that you are genuine. Here’s how this might look in practice.
Thank you for taking the time to meet with me today, I really learned a lot from your suggestions. I enjoyed our meeting very much and look forward to meeting you again.
This component adds a sentence about what you enjoyed about the meeting and what you have in common with those you met with. It has three primary benefits:
Here’s how this might look in practice.
Thank you for taking the time to meet with me today, I really learned a lot from your suggestions.
I enjoyed our meeting very much, and was particularly intrigued by your passion for tea. As you know, I love tea as well; and it’s not every day that I run into someone who appreciates a great cup of tea.
I look forward to meeting you again.
This final component is your opportunity to show that you’re committed to this relationship by going the extra mile.
Use this section to sum up all commitments given and received. This will underscore the productivity of the meeting and create confidence that you are going to follow through.
In addition, this component also creates an informal agreement that the other party will follow through as well.
For a powerful way of leveraging these commitments (and other vital sources of meeting information), click here to learn about Meeting Debriefs.
Here’s how this might look in practice.
Thank you for taking the time to meet with me today.
I enjoyed it very much, and was particularly intrigued by your passion for tea. As you know, I love tea as well; and it’s not every day that I run into someone who appreciates a great cup of tea.
Again, I enjoyed our meeting very much and look forward to meeting you again next week.
Do you see how those three components work together to create an email that your recipients are likely to perceive as relevant, valuable, and meaningful? At the very least, it’s much better than sending no follow-up email at all.
But at the end of the day, keep this in mind: Focus on the components of a great follow-up email; not my specific examples. You don’t need to use my exact words; they might not be right for you.
The most important rule in Network Relationship Management is being genuine and staying authentic. If you say, “I’d never write that way,” that’s fine! Then ask yourself, “How would I communicate gratitude, establish common ground, and sum up the key takeaways?”
We all have our own style. Find yours, and start following up.
Follow-up emails are just one common part of a greater whole I call the Meeting Debrief. In a nutshell, this concept is all about collecting and acting on the most valuable information you learn about someone over the course of a conversation. Check out this article to supercharge the ROI of your meetings and, as a result, your relationships.
Follow-up emails might be a great idea in theory, but theory only takes you so far. At the end of the day, you’ve got to actually send them; and finding the time to do so can be a problem when your calendar’s booked back-to-back. Check out these two quick-and-easy tactics to break the endless meeting cycle and make time for what matters most.
One of the most common commitments made in meetings is an introduction. The problem is, most people vastly underestimate the introduction process. To truly make it a relevant and valuable experience for both parties, it takes more than a simple intro email. Check out this article for a full walk through of the introduction process.
Patrick Ewers is the founder and CEO of Mindmaven, an executive coaching firm and educational platform focused on helping startup CEOs, executives and their team members achieve their fullest potential and generate game-changing opportunities by better leveraging the most valuable relationships in their network.
When writing other business and work-related thank you messages and . Saying thank you after meeting or receiving help from a contact is a.
Whether it was a long, boring, or interesting and fun event, any invitation for an event or meeting participated in deserves a form of gratitude. A thank-you letter or note is in order. But what does one put in a thank-you note?
Learn from these thank-you note examples. Whether it is for a simple dinner or for a formal meeting or interview, there are different thank-you notes or letters you can choose from. You might find the words for your gratitude that you have been looking for, as well as get ideas on how to make one yourself. Just click on the download button to access the file for free.
There are two categories that classify thank-you note or letters:
Wedding Thank-You Notes – These thank-you notes are given to attendees of a wedding who were specifically requested to attend, or whose presence the couple are grateful for. In general, weddings thank you note are given to all who were invited and came to the wedding. Variations of these thank-you notes exist like those of a wedding held in a far destination for which the guest had to travel far.
Bridal Shower Thank-You Notes – On a similar note, bridal shower thank-you letter example differ from wedding thank-you notes in the sense that these are given ahead of the wedding, after the bridal shower. This letter entails that the bride is thankful for the select people who came to the event and hopefully had fun as well.
Baby Shower Thank-You Notes – The biggest blessing that a couple commonly wants is that of announcing the arrival of a child and what more way to celebrate than with a baby shower. Selected friends are chosen to attend and a thank-you for their presence and sharing the celebration is what this note is for. This note would also serve as thank-you for the presents that were given to the mother during the baby shower celebration.
Dinner Thank-You Notes – These notes are given out by the guests invited to a dinner party. It usually describes how the guests had fun and enjoyed the dinner and company of the hosts.
Funeral Thank-You Notes – Funerals typically do not offer reasons to be thankful, but any host or party concerned would be glad to receive support during the trying time. This letter is sent to those who attended the funeral program or service and provided consolation to the bereaved. Look for the example of such a note, where the sender was thankful for the attendance of a friend travelling a long way to attend the service.
Sympathy Thank-You Notes – Usually given by non-profit organizations that have received donations from individuals or companies. These organizations commonly provide food or shelter to homeless individuals and this letter is given to benefactors who have made substantial donations to help their cause. Another blank note example for this type of note is shown in the page wherein the person lending the amount was extremely thankful of the help during a hard time.
Birthday Thank-You Notes – Birthday parties are some of the most common parties people attend. The host or celebrant sends out these thank you notes as appreciation of attendance of the guests. These are usually sent out to relatives and friends who came and shared the occasion with the celebrant. Depending on the host, birthday thank you note examples in pdf can come either as an actual note or an email from the celebrant.
Gift Thank-You Notes – Nothing puts a smile to our faces as that of receiving gifts. This may have been a result of conditioning from childhood and the holidays or celebrations associated with gift-giving.
Teacher Thank-You Notes – Schools or educational institutions provide the basic standards we have of understanding our community and society. Teachers are in essence our second mothers or our mother away from home. Most students recognize this and send letters of appreciation to their respective teachers who they deem to be thankful for. These thank you notes are often informally written but sincerely meant. A number of these thank you notes are addressed usually to preschool teachers as these formative years shape the child and the child sees the teacher as a second parent.
Donation Thank-You Letter – Donations come in all sorts of ways. Some donations involve donating money while some come in the form of donating blood. Organizations such as churches or blood banks send out thank you letters for notable donors who continue to support their cause. An example shown for a church donation thank you note on this page mentions the proceeds of where the donation goes. This is also to show transparency to the donor regarding the proceeds of the donation.
Lunch Thank-You Notes – Often informal and given right after team lunches. An example of a funny welcome note for lunch is shown on this page. It describes how much fun the attendees had during lunch and how they got to know each member of the team better.
Interview Thank-You Notes – These notes are usually given within 24 hours after an interview.
Post Interview Thank-You Notes – These notes are given to thank the person who participated and agreed to the interview. Most of these interviews are either for scholarly purposes or social interest. Most interview thank you notes of this type are given to authority figures like a mayor agreeing or spending time to participate in the interview.
Phone Interview Thank-You Notes – Not all important or people sought after with interviews have time or are physically available to attend to an interview. These notes are given to the persons being interviewed who have given time for a phone interview.
Job Interview Thank-You Notes – After applying for a job, some job seekers try to increase their chances of getting the job by sending out these job interview thank you notes. At times they would consider this letter as a sales letter in disguise as they are typically selling themselves and their most notable qualifications to the interviewer.
Business Meeting Thank-You Notes – After a successful and fruitful meeting, business meeting thank you notes are usually given. Some are due to a meeting resulting to a successful acceptance of a business proposal while some are after an inking of a business deal.
Employee Farewell Thank-You Note – As most employees come and go, some of them send out farewell thank you notes to previous supervisors or managers thanking them and the company of the many opportunities given during his tenure in the company.
Internship Thank-You Notes – Sent out upon the acceptance of an internship thanking the person approving the internship. A sample of such can be seen on the page.
Numerous other thank-you letters may exist as many people do find different ways of expressing their gratitude over a gift, blessing, or event invitation. All of the thank-you note examples shown in this page are available for download for your reference.
In every walk of life, people like to be thanked — it shows that someone has recognized their efforts. Beyond birthdays and school gatherings, a thank-you letter goes a long way in the business community toward building goodwill and cementing relationships. A concise and genuine thank you note shows you to be a thoughtful and capable person—someone worthy of doing business with.
We’ve put together a few tips and guidelines for you to get the most out of your thank you letters.
No matter the case, you want to write your thank you note as soon as possible after the event ends. If you thank someone for something small they did 2 months ago, they’ll likely just think you’re weird.
The key to a good thank you note is to be genuine in your emotion. If your tone is flat or you seem too focused on future opportunities, the effect won’t register—you’ll just come off as selfish.
Otherwise, the structure of a thank you note is straightforward and favors conciseness.
Here are the general elements:
It’s essentially a must to use the recipient’s name in the greeting. If you can’t be bothered to address them direct why write a note? For the salutation, using the word “dear” is standard and adds the appropriate level of formality to almost all business letters.
Avoid “To whom it may concern” or “Dear Madam or Sir” greetings at all costs. They make your thank-you note seem distant—if you don’t know the person’s name, find it out somehow!
Lead-ins like “I would like to thank you…,” “I’m just writing to express my appreciation…” are suitable for a formal thank you letter, albeit a bit clichéd. Feel comfortable tweaking this a bit to fit your situation.
In less formal cases, make your opening sentence direct and simple: “Thank you for your help.” Of course, informal thank you notes are rare these days (since you’d likely just message them or tell them in-person).
When speaking frankly about why you’re thanking them, don’t mention money even if it was involved.
For financial deals, terms like “Thank you for your support”, “We appreciate your generosity” suit better and are the phrasing most charities and non-profit organizations use for donations.
Continue your gratitude with a few sentences about the importance of whatever happened between you and the recipient: “your expertise gave me a clear understanding of the department’s KPI”, “it was an honor to work with you,” etc.
Try your best to make this actually sound personal—if you’re thank you note reads like it’s a stock note, that defeats the purpose.
The recipient should feel it was their specific time and/or contribution that you value, and not just anyone who was willing to help. You aren’t sending these out in bulk, so take the time to make it individualized.
If you are not sure of how appropriate it is to give a specific compliment, avoid it.
Being nice and making it clear that you appreciate the person is a part of the thank you note’s existence, but if you are too complimentary it may come off as brown-nosing or sarcasm. It’s best to use short phrases such as: “we greatly appreciated your presence” or “your contribution to PROJECT 123 cannot be put into words.”
Before closing a thank-you note, express your desire to continue the business connection. While this mention should be short and quick, it does show you are serious about your trade, and not just happy to be at the big boys’ table, so to speak.
If you already have ideas for a future cooperation, mention it without going into details. “Our company is going to hold IT workshops and would like you to join” — this is a good hint that you value their abilities while demonstrating your confidence in your own work.
In most cases “Best regards” and “Sincerely” are appropriate salutations. You don’t want to get too cute with a salutation unless you know the person well.
If you prepare a thank you note on paper, always sign your name with a pen. You may also include your title or position if the letter is formal.
Dear Mr. Adams,
I want to sincerely thank you for the referrals you’ve sent our way lately. They have helped our business immensely and it’s great knowing that we have such an accomplished businessman in our corner. It’s truly been a pleasure.
We’ll keep you updated on any changes or upgrades to our services. We won’t let you or the customers you referred down!
Thank you once again.
Mr. Roger Waters
The exact nature of any thank you letter will come down to the formality of the relationship.
If business partners see each other quite often, an informal thank-you note with some light-hearted joking would be a good way to show your appreciation during a work process. This can be through either an email or a hand-written note.
For more formal situations, it’s better to send a hand-written note; an email is likely to get buried in the recipient’s inbox.
No matter the formality however, thank-you notes should be short and to-the-point—this is business, and time is money; if the note is more than half a page, you’re not doing it right.
Your note’s format is the same as other typical business letters. Names, titles, and addresses for both sides, formal greetings and closings, the writer’s signature — all these formal specifics should be included. If you are writing on behalf of a company, typing the note on the organization’s letterhead is a savvy, professional choice.
As with any official business communication, make sure your grammar and spelling are perfect—sending something with improper English will make a worse impression than sending nothing will.
Dear Mr. Tyler,
I would like to thank you for taking the time to meet with me and my colleagues yesterday. I appreciate you sharing your knowledge about the roles and responsibilities required for a project like ours. Your presentation contained several innovative ideas that we are now considering for our project’s structure.
You have our sincere appreciation and we hope to continue working with you in the future. With your permission, I will inform you about our next meeting.
We look forward to seeing you there.
Mr. Zachary Perry
Dear Mrs. Williams,
My colleagues and I wanted to thank you for giving us the chance to pitch you on expanding our business. We know you are an incredibly busy person and we’re grateful you gave us some of your time.
If you’d like any other information or something from our end, don’t hesitate to let us know.
Dear Mr. Jackson,
All of us at Paws Against Violence are eternally indebted to you for your donation. You might not believe us, but every cent counts toward the bigger goal!
We’ve included the most adorable pictures we could take of just a few of the little critters who’ll be benefitting from your donation.
As always, stay up to date by periodically checking our website, and please spread the good word!
All the best
Paws Against Violence
… a small gesture like saying “thank you” goes a long way.
This may seem like a lot of conventions to follow, but all in all the process is pretty simple. You’re thankful for the opportunity, so let the other person know it with a short note. In today’s business environment, politeness and professionalism go a long way.
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Writing a thank you note to a customer, employee or colleague of your business? After the examples, keep reading for some helpful tips for writing your own to meet you, and I'm so glad we got a chance to discuss what you're looking for in.
A helping hand from a business partner.
A complaint from your customer.
An invitation to a global conference.
What do these have in common?
They’re all situations that could use a note of thanks.
According to Chron, when you send a thank-you note to someone, it shows that you value your business relationship with them.
Do you agree? I sure do!
So, can you think of anyone in your business orbit you need to thank right now?
Wait—before you sit down at your computer to begin writing an email, I have a list of 20 business English “thank you” phrases that’ll be useful to you.
We’ll first look at some steps for structuring your thank-you message. The process is very simple and you can be sure that your recipient will appreciate it!
These days, thank-you notes are often sent in the form of an email. In fact, the business management expert at Ask a Manager advises sending email thank-you notes instead of handwritten ones after job interviews and other business-related correspondences.
Some things to keep in mind about thank-you messages: they don’t have to be long and complicated. Keep them short but spend some time creating a message that sounds genuine and sincere. Plan to send your thank-you email within 24 to 48 hours of a meeting or event.
We’ll give you all the vocabulary you need to say “thank you” in different situations later in this post. But first, it’s important to understand the structure and tone of a business english thank-you email.
You can write it in four simple steps:
Whatever it is, keep it short and clear and express your appreciation.
Using the steps above, here’s an example of a thank-you email to a business associate for their guidance in planning an advertising campaign:
Thank you for meeting with us yesterday. We greatly appreciate the time you took to share your experience and insights into how we should plan our upcoming advertising campaign.
Your presentation was both informative and practical, and has inspired our team to come up with some exciting ideas for the campaign ahead of our team meeting next week.
Once again, a big thank you from all of us and we look forward to having you back to review our draft.
For more real-life examples of business English phrases in use, check out FluentU.
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It has a huge collection of English videos that people in the English-speaking world actually watch.
More to the point, FluentU has an entire business category filled with authentic business-related videos covering six language levels.
To show the variety of videos even inside this single category, real-world business videos on FluentU include “Introducing Business Colleagues,” “Business Buzzwords,” “Control Your Inbox!” and “What Warren Buffet Thinks About Cash.”
An added bonus is that if you want to work on other topics later, simply use the same, familiar FluentU platform to learn with videos from other categories, such as “Science and Tech,” “Politics and Society” or mix it up with “Arts and Entertainment” or “Health and Lifestyle.”
Every spoken word is subtitled, complete with an in-context definition, image and multiple example sentences.
All you have to do is tap or click on one of the words in those subtitles to get more information. For example, if you tap on the word “brought,” you will see this:
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We frequently rely on our business associates to help and support us in various business activities.
You could begin with a phrase like this to briefly include your reason for thanking them:
Thank you for your help in [business activity].
For example: Thank you for your help in securing an alternative supplier when our shipping consignment was delayed recently.
Here’s another good phrase you could use to include some details:
We’re grateful for your support in [business activity].
For example: We’re grateful for your support in planning the grand opening of our Manhattan store last week.
After meeting with potential business associates to discuss business collaborations or partnerships, it’s good practice to send them a thank-you note afterwards. You’ll show that you appreciate their time and effort, and leave a positive impression that’ll strengthen your relationship.
You could start with a phrase like:
Thank you for meeting with us to discuss our business collaboration.
You could end by saying:
Thank you in advance for your cooperation.
Here, “thank you in advance” is used to thank the person ahead of time when it’s clear that you’ll be dealing with them in the near future. Otherwise, you can simply leave out the words “in advance.”
In business, we often depend heavily on our vendors and suppliers for timely shipments, deliveries and service. A vendor that delivers good service deserves praise and acknowledgement. So don’t forget to send them a note of thanks now and then.
You could begin with simple phrases like:
Thank you for your great service over the years.
Thank you for your prompt response to our [needs/request].
In business, we often work closely with others in our department and teams to achieve certain goals. Complimenting someone for going the extra mile (an expression that means putting in exceptional time and effort) towards the success of the team can greatly boost their morale.
You could use simple phrases like:
Thank you for a job well done.
Thank you for being an invaluable part of our team.
When a business associate accepts your invitation to meet, then it’s only courteous to thank them for making the time.
Simple phrases you could use include:
Thank you for the opportunity to meet up.
Thank you for making time to see me.
Sending a thank-you email to someone you’ve recently met at a business networking event such as a seminar, trade show or business dinner is a great way to build a strong business relationship.
You could start by saying:
Thank you for taking the time to talk with me today.
Thank you for your offer to connect me with your business contacts.
We all know that our customers and clients are the most important people to our business. So make it a practice to send your customers and clients an occasional thank-you note to show that you appreciate them.
You could start with this phrase to include the name of your company.
Thank you for choosing [your company name].
This phrase may be used at the beginning or end of your email:
Thank you for giving us the opportunity to serve you.
It’s always a wonderful thing to receive positive feedback from a customer or client! Be sure to write back and thank them graciously to maintain a strong relationship.
You could start by saying:
Thank you for your positive feedback.
You could use this phrase either at the beginning or end of your email:
We greatly appreciate your kind words.
While everyone hopes for positive feedback, we should also value negative feedback as a way of addressing customers’ concerns and improving our business in the long run. So be sure to accept negative feedback graciously and follow up with a note of thanks.
You could start with this phrase followed by a brief explanation of how you plan to address the issue that’s been highlighted:
Thank you for raising your concerns with us.
This phrase is a great one for ending your message:
Thank you for your understanding.
If you wish to stand out and leave a good impression with your prospective employer, be sure to send your interviewer a thank-you email shortly afterwards.
If you were interviewed by a group, the International Hellenic University suggests you consider sending a group thank-you note.
You could start with this phrase:
Thank you for meeting with me today.
You could also use this phrase at either the beginning or end of your message:
I appreciated the opportunity to meet with you today.
So there you have it—a list of professional phrases for expressing your gratitude to someone in business. You can’t go wrong with these phrases. Remember, a little courtesy goes a long way in business. So be generous with your thanks and good luck with your business English learning!
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Aug 07, 2018 · Tips for writing a business thankyou letter after a meeting. Sample Thank You Letter After Legislator Meeting (ON COMPANY LETTERHEAD).