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Business letter thank you letter
April 18, 2019 Kids Thanks No comments

Everyone has a share of good deeds that deserve a show of appreciation. There is that person who has helped you get to where you are it is very important to.

 
 

It doesn’t take much to make a positive impression on people, and when you just need a way to show your appreciation without taking up a lot of time, there are few things that are as quick or effective as a Thank You note.
 
This is something that can be especially useful to retain customers, serving as a show of good faith, that they are not “just another number” to you. Below, you will find a variety of Thank You note examples that our team has put together.
 
These can be used to send to your customers, business partners, colleagues, employees, or valued friends. After the examples, keep reading for some helpful tips for writing your own Thank You letter!

 

UNIVERSAL EXAMPLES

 
We start off here with a couple of nonspecific examples. These are great for scheduled emails that you would like to be automated and sent at specific times, such as when a customer has made their first purchase, or has made a certain number of purchases.
 
 

For a new customer, after their first purchase:

 
 

For a repeat customer, at the 1-year mark (loyalty Thank You note):

 

PERSONALIZED EXAMPLES

 
The remainder of our examples here are for those times when you want to personally write a note that is for a specific person. Feel free to steal these if you can use them! Of course, if you’re thanking someone in particular, you may need to include some custom details.
 
 

For a first-time customer:

 
 

For a new customer, Mom & Pop store:

 
 

For an employee who worked during a busy time:

 
 

For a partner or colleague, after a new business deal or partnership:

 
 

For someone who helped you start your business:

 

Opening Lines

 
One of the hardest things about writing any letter is how to start. If you find yourself stuck, staring at the screen and wondering how to begin, the following openings might be a good jumping-off point.
 

  • I hope this letter finds you well…
  • Thank you so much for…
  • I just wanted to send you a quick note to thank you for…
  • I know it isn’t much, but I hope you’ll accept this expression of thanks for…
  •  

    Complimentary Close

     
    Here are a few suggestions for your closing. The only trick with these is to decide which one is appropriate, depending on the tone and content of your Thank You note. For example, ending your letter with “Your friend,” isn’t quite right if the letter is addressed to a customer.
     
    *TIP: The second word of a complimentary close is not capitalized, e.g., “Best regards”.

  • Best regards
  • Kind regards
  • All the best
  • Sincerely
  • Sincerely yours
  • Cordially
  • Yours truly
  • Many thanks
  • Respectfully
  •  

    Where do you get the contact info?

     
    It’s a good idea to get at least a name and email address from new customers, if possible. If you don’t have contact information for customers, colleagues, or friends, then you might consider starting a running list from now on.
     
    For people with whom you’ve already connected, you could just ask them for the email or direct mail address and let them know you’re sending a letter. If you can settle for a business address, rather than a personal address, it’s pretty easy to track down. Here is a helpful article about staying in touch with your business contacts:
     
    https://talkroute.com/5-quick-ways-to-maintain-your-business-contacts/
     
     

    Thank You notes are pretty underrated. Especially if it’s personalized and addressed to a specific person, it shows the recipient that you cared enough to take the time to send it, assures them that you haven’t forgotten them, and may even brighten their day.
     
    From a business standpoint, that can be an effective method for retaining customers. It takes only a few minutes out of your day, and it can strengthen professional, as well as personal relationships.

     

    We hope that you enjoyed this article and that you will continue to join us as we help you grow your business! Our blog is 100% free and you don’t have to be a Talkroute customer to benefit from our materials. However, if you would like to try Talkroute's Virtual Phone System for free, you can sign up for a trial here. See you in a few days!

       

    Greetings from the Talkroute Content Team!

    Want to get in touch? Email Us

    Dear James,

    Thank you for visiting us and making your first purchase! We’re glad that you found what you were looking for. It is our goal that you are always happy with what you bought from us, so please let us know if your buying experience was anything short of excellent. We look forward to seeing you again. Have a great day!

    Best Regards,
    Your friends at (your business)

    Dear James,

    I’m delighted to tell you that you have now been our customer for a whole year! We would just like to say thank you for being a part of our family. We are very grateful for your continued patronage because we wouldn’t be here without loyal customers like you. You could have chosen any other business, but we appreciate that you have stuck with us. Thank you, again, and have a great day!

    Sincerely,
    Your friends at (your business)

    Dear Karen,

    It was a pleasure to meet you, and I’m so glad we got a chance to discuss what you’re looking for in a new home. I know this is an exciting and potentially nervous time for you, so let me say that you are in good hands. Since you mentioned that you would like to look at some different styles, I will make sure that our team gives you a variety of options. Thanks for your visit, and I hope to see you soon!

    Best Regards,
    Jonathan

    Dear Stephen,

    I was very glad to help you find the perfect gift for your wife, and I just wanted to reach out and say thank you! Thanks for finding our shop, even though you could have easily just gone to your local Fannie Mae. I hope you visit us again soon, even if you just have a craving—because I know our sweets are are the best 🙂 Be well, and take care!

    All the best,
    Jonathan

    Dear Amy,

    Thank you so much for your hard work over the weekend. You showed tremendous character by keeping cool and helping us to make sure everything got done, even during such a busy time. I am glad to know that we can depend on you to stick it out when things get a little hairy, and your exceptional work ethic does not go unnoticed.

    Sincerely,
    Jonathan

    Dear Sam,

    I’m very excited about our new partnership, and I just want to thank you for being a part of our extended family. Please give my best to everyone on your team, as I know that they played no small role in making this deal possible. I look forward to a long and fruitful relationship between our two businesses. Thank you, again!

    Sincerely,
    Jonathan

    Dear Nathan,

    I just wanted to let you know that all of your help with getting (your business) off the ground is very much appreciated. Your support and efforts for our new venture certainly contributed to our success, and I want to thank you for that. Good luck in all of your endeavors. Keep in touch!

    Sincerely,
    Jonathan

    Business Thank You Letter Examples; Thank You Notes, Thank You Note Examples, Thank You Note Samples.

    Sample Thank You Letters to Customer

    business letter thank you letter

    Sending a simple thank you letter goes a long way in strengthening strong and long-lasting business relationships. You might write to a hard-working employee that shows dedication and commitment to your business. Or you might write to a loyal customer who continuously repeats purchases with you. Whoever you want to thank, it doesn’t matter. Expressing your gratitude in writing makes the recipient feel good. And, by doing so, you nurture continued loyalty to your business.

    Sending out thank you letters to customers, clients and colleagues becomes a powerful way to secure an ongoing business relationship. Showing gratitude in turn encourages your top customers to sing your praises to others. This could happen through online reviews, on social media and through word of mouth.



    Sample Small Business Thank You Letters

    An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear.

    If you find yourself unsure how to compose a thank you letter, don’t worry. Take a look at the following 5 best thank you letter examples.

    Thank You Letter to Show Customer Appreciation

    Show your customers you are grateful for their business. And subsequently encourage them to keep doing business with you instead of going elsewhere. Sending your faithful customers a thank you letter cements your business relationship.

    Thank you letters become even more appreciated by customers if they offer a reward. For example, try offering a discount voucher. Such rewards act as a lucrative incentive for customers to purchase from you again.

    Your customer thank you letter could look something like this:

    Dear [insert name],

    On behalf of [insert company] I would like to say thank you for being a loyal customer. It has been a pleasure serving you and supplying you with [insert appropriate products or services] and we hope that we can have the pleasure of providing for you for many more years to come.

    [Name of business] is committed to providing our customers with only the highest quality of [name of products or service] delivered through impeccable customer service.

    As proof of our appreciation for your loyalty and ongoing support, we would like to give you a 20% voucher off your next purchase with us.

    Once again, thank you for your ongoing business and we look forward to serving you in forthcoming months.

    Best regards,

    [Insert your name] [Insert your function]

    Thank You Letter Expressing Employee Recognition

    Quality, hard-working and dedicated employees don’t grow on trees and should be thanked to show that you recognize their hard work and loyalty. Sending a thank you letter is a personal, simple and cost-effective way to show your recognition and appreciation of your most prized company assets.

    Dear [name of employee],

    I would like to say thank you for all your hard work this year.

    We couldn’t have got where we did this year without your ongoing dedication, commitment, creativity and talent.

    Since joining the business in [year] you have gone from strength to strength and are a true asset to our company and our clients.

    I look forward to working with you for many more years to come.

    Thanks again.

    Best regards,

    [name] [title]

    Festive Thank You Letter

    The run up to the Christmas vacation can be the perfect time to send your regards and best wishes for the holiday season and the New Year to colleagues, clients and customers.

    If you’re struggling with the right words to use on a festive thank you letter, here’s template you might want to use.

    Dear [name of recipient],

    As the festive season approaches, on behalf of [name of business] I would like to say thank you for all the support and commitment you have shown to us in the last 12 months.

    You are an exceptionally valued [member of our team/customer/client] and I would like to send my personal thanks for your continued support.

    We consider you as a friend of [name of company] and extend our warmest wishes for good health and festive cheer.

    It is people like you that have helped our business get where it is today.

    I hope you and your family have a magical Christmas and a Happy New Year and I look forward to doing business with you next year.

    Happy Holidays.

    Best wishes

    [name] [title]

    Thank You Letter Acknowledging a Client Visit

    The arrival and prolific growth of remote, digital forms of communication has not stamped out the yearning for personal, face-to-face meetings. In fact, research shows that around 9 in ten people say small meetings are their favorite method of communication.

    For clients that have taken the time and made the effort to visit your business, it is important they are adequately thanked.

    Your thank you letter for client visitations could read something like this:

    Dear [name of client],

    On behalf of [name of company] I would like to thank you for taking the time to visit us on [date of visit].

    We felt the meeting was extremely valuable in getting to know you better and securing some solid goals on how we are going to proceed with the campaign [or type of service] in the forthcoming months.

    We hope you got as much out of the meeting as we did.

    I look forward to our next catch up and, in the meantime, if you have any questions or queries, please don’t hesitate to get in contact with one of our team.

    Thank you and best wishes.

    Kind regards,

    [name] [title]

    Thank You Letter Recognizing Excellent Customer Service

    Customer service departments can be the backbone of a business, the department that often gets the most flack and the least rewards.

    Make sure you give your hard-working customer services’ team the recognition and thanks they deserve by sending them a personal letter of thanks, which could read something like this:

    Dear [name of employee],

    As a valued and hard-working member of our customer services department I would like to thank you for all your hard work and being such a key face behind our company.

    The business has had great reviews and feedback in recent months, positivity that has been driven by our always-smiling and never flustered customer services team.

    You are a vital member of our customer services department and I would like to say thank you and hope you remain part of the team for a long time to come.

    Once again, thanks for your hard-work and commitment in what I know isn’t always an easy job.

    Best wishes,

    [name] [title]

    Photo via Shutterstock


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    Fresno State

    business letter thank you letter

    If you’re here, you’re likely interested in knowing how to write an interview thank you letter.

    In this guide, we explain exactly how to craft your own for any situation, offer a variety of free thank you letter templates, and even provide alternatives (if you’re feeling less traditional).

    Table of Contents

    1. Following Up: How to Write a Thank You Letter After an Interview
    2. Interview Thank You Letter Templates
    3. Alternatives to a Traditional Thank You Letter

    1. Following Up: How to Write a Thank You Letter After an Interview

    The purpose of your letter is to thank your interviewer for their time, recap your strengths as an applicant, and express your anticipation for a follow-up. Although there are many ways to contact your interviewer, emailing is the simplest and most common follow-up method.

    General Guidelines

    Use these guidelines to ensure that your thank you note is on the right track:

    • Make it prompt. Your thank you note should be sent within 24-hours after your interview.
    • Make it professional. If you made a personal connection with the hiring manager during your interview, you can make a reference to it–but don’t overdo it.
    • Make it concise. Your follow-up, whether it be handwritten or typed, should not exceed one page in length. When detailing the reasons you’d be a strong candidate, keep in mind that you’ll just want to include the major highlights. Your letter should be used as a gentle reminder.
    • Make it interesting. Don’t write a generic thank you letter simply thanking the hiring manager for the interview, and giving him/her vague statements about your abilities and skills. Be specific and reference the conversation you had during the interview.
    • Make it well written. Make sure you’ve edited out all spelling and grammar errors. You don’t want to leave a poor final impression due to careless mistakes.
    • Use a professional letter format. Use a normal font such as Arial, Times New Roman, or Verdana in no larger than a 12 point size and no smaller than 10 point size. Use one-inch margins and no more than double-spaced lines. Avoid anything besides black text – emojis, fluorescent colors, highlighting, all caps, etc., are usually considered tacky. Handwritten letters should be legible, in black ink.

    When writing your subject line in your email, make sure you use concrete numbers and words (no “soon, or quick, etc.). Also, be direct and clear – state the purpose of the email. Lastly, make sure to include your name!

    Interview Thank You Letter Format

    Use our interview thank you letter format, separated into individual paragraphs, to help you structure the perfect letter today!

    1st Paragraph — Open your letter by thanking your interviewer(s) for taking time out of their busy schedules to discuss the available position at their company. Reference a personal connection you made with the interviewer and how it has increased your interest in the company and/or role.

    2nd Paragraph — Use this section to expand upon the factors discussed in the interview which make you a strong candidate for the position. Explain how your educational background, the experience you gained in your previous role, and your noteworthy accomplishments will allow you to help the company reach its goals.

    3rd Paragraph —[Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

    4th Paragraph — Close the letter by restating your gratitude for the interviewer’s time, your anticipation of their response, and an invitation to contact you if any additional information regarding your application is required.

    The breakdown of an email looks something like below:

    2. Interview Thank You Letter Templates

    A strong thank you note ensures you will leave a good impression in the mind of the person who interviewed you. Luckily, we’ve made it easy for you to make a lasting impression with these free downloadable MS Word thank you notes. All you have to do is select the letter that matches the tone and style of your interview, customize it with your personal information, send it via email or post to the hiring manager, and wait for your job offer to arrive!

    Professional Thank You Letter After Interview

    If you attended a professional interview, your thank you letter should follow suit with a formal structure and tone. Begin by thanking your interviewer for their time and for the information they provided about the available position at their company. Use the rest of your letter to reiterate how your credentials, professional experience, education, and skills make you an ideal candidate for the position.

    It’s appropriate to send a professional thank you letter after your interview in situations where:

    • The hiring manager has used formal communication in their written correspondence and in-person interactions.
    • The work environment of the company you’ve interviewed with places emphasis on professionalism.
    • You didn’t form a personal connection with the hiring manager during your interview.

    Click Here to Download This MS Word Letter

    Professional Thank You Letter After Interview (Text Format)

    Professional Thank You Letter After Interview

    [Your Name]

    [1234 Street Address]

    [City, State, Zip]

    _______________________________________________________________________

    [Today’s Date]

    [Company Name]

    [1234 Street Address]

    [City, State, Zip]

    Dear [Hiring Manager’s Name],

    Thank you for taking the time out of your busy schedule to speak with me about the [Position Title] at [Company Name]. Learning more about [Company Name]’s internal processes, company culture, and planned expansion has only increased my interest in the role and this opportunity to join your team.

    As discussed in the interview, my professional experience includes [Relevant Experience], [Relevant Experience], and [Relevant Experience]. I have a proven record of success in the [Industry], as demonstrated by the following noteworthy accomplishments, [Accomplishment], [Accomplishment], and [Accomplishment]. I’m confident that my extensive industry experience, collaborative nature, and dedication to success can assist [Company Name] in reaching the targets you described in our meeting.

    [Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

    Again, thank you for your time and consideration. I’m confident that I would be a valuable addition to the [Company Name] team. I look forward to hearing from you regarding the next steps in the hiring process.

    Sincerely,

    [Your Name]

    Sincere Thank You Letter After Interview

    If you’ve developed a personal relationship with your interviewer, it’ll likely be awkward if you send them a generic or formal follow up after your interview. Instead, opt for a sincere letter that allows you to express your professional appreciation for the opportunity to interview. Make sure you thank your interviewer for their time and attention to your application.

    It’s suitable to send a sincere follow up email after your interview in situations where:

    • You’re honored to be considered for the position and hold the company you’ve interviewed with in high esteem.
    • The hiring manager made an exception for your application such as allowing you to submit your resume and cover letter via email after the position closed.
    • The hiring manager made a special effort to accommodate your interview schedule.
    • You would like to reference the personal connection you made with the hiring manager during your interview in an attempt to strengthen your application.

    Click Here to Download This MS Word Letter

    Sincere Thank You Letter After Interview (Text Format)

    Sincere Thank You Letter After Interview

    [Your Name]

    [1234 Street Address]

     

    [City, State, Zip]

    _______________________________________________________________________

    [Today’s Date]

    [Company Name]

    [1234 Street Address]

    [City, State, Zip]

    Dear [Hiring Manager’s Name],

    I sincerely thank you for taking the time out of your busy schedule to discuss the available [Position Title] at [Company Name]. I was delighted to have the opportunity to learn firsthand about [Company Name]’s product and service offerings, company culture, and growth objectives.

    I’m impressed by the opportunity your next [Position Title] will have to [Position Description], [Position Description], and [Position Description]. As we discussed, in my previous role, I was responsible for [Relevant Experience], [Relevant Experience], and [Relevant Experience], which makes me perfectly suited for the available [Position Title] at [Company Name]. Given my history of [Accomplishment] and [Accomplishment], I’m certain I can help [Company Name] achieve its pressing short-term goals as well as its long-term goals.

    [Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

    I’m honored to be considered for a position on the [Company Name] team. I’m very much looking forward to hearing from you regarding the next steps in the hiring process. Please don’t hesitate to contact me if you require any additional information or have any questions regarding my application.

    Sincerely,

    [Your Name]

    Formal Thank You Letter After Interview

    If you’ve interviewed for a business professional position, it’s important to send a thank you email to the hiring manager after your interview. In a formal industry or company, a thank you note is used to demonstrate your professional competence and knowledge of business-related formalities. Failing to send a follow-up after your interview may hinder your chances of receiving a job offer.

    Sending a formal thank you letter after your interview is ideal for situations where:

    • The industry or company you’ve applied for is known for placing emphasis on formality such as a bank or accounting firm.
    • The position you’ve applied for requires a high-level of formality to be used in your daily interactions with customers, clients, co-workers, and management.
    • The hiring manager conducted a formal interview in which you strictly discussed your application and avoided topics of a personal nature.

    Click Here to Download This MS Word Letter

    Formal Thank You Letter After Interview (Text Format)

    Formal Thank You Letter After Interview

    [Your Name]

    [1234 Street Address]

    [City, State, Zip]

    _______________________________________________________________________

    [Today’s Date]

    [Company Name]

    [1234 Street Address]

    [City, State, Zip]

    Dear [Hiring Manager’s Name],

    It was a pleasure to meet you this afternoon. I appreciate you taking time out of your busy schedule to discuss the available [Position Title] at [Company Name]. I enjoyed learning about [Company Name]’s position as an industry leader, its mission statement, and its expansion plans.

    As discussed in the interview, I have extensive experience in the [Industry] including [Relevant Experience], [Relevant Experience], and [Relevant Experience]. My proficient [Hard Skill] coupled with my robust [Soft Skill] has allowed me to make the following noteworthy accomplishments in my professional career: [Accomplishment], [Accomplishment], and [Accomplishment]. Given my proven record of success, commitment to quality, and leadership capabilities, I’m confident that I can assist [Company Name] in reaching the goals you defined in our meeting.

    [Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

    Thank you again for your time and attention. I’m I look forward to hearing from you regarding the next steps in the interview process. Please contact me if you require any additional information regarding my application.

    Sincerely,

    [Your Name]

    Thank You Letter After Phone Interview

    A phone interview is often the first stage in the interview process. Unfortunately, without face-to-face communication, it can be difficult to leave your interviewer with a strong first impression. Therefore, we suggest sending a personalized thank you letter to help the hiring manager remember select details from your phone interview. The added personal touch will increase your chances of receiving an invitation for an in-person interview.

    It’s important to send a follow-up after your phone interview because:

    • It’ll prompt the hiring manager to invite you for an in-person interview.
    • It allows you to remind the hiring manager of your specific answers from your phone interview and associate them with your name and application.
    • It demonstrates that although you haven’t met the hiring manager in person, you’re serious about the position and interested in continuing with the application process.
    • It grants you the opportunity to provide information about your relevant skills, experience, or education which may have been missed due to a time constraint or faulty connection.

    Click Here to Download This MS Word Letter

    Thank You Letter After a Phone Interview (Text Format)

    Thank You Letter After a Phone Interview

    [Your Name]

    [1234 Street Address]

    [City, State, Zip]

    _______________________________________________________________________

    [Today’s Date]

    [Company Name]

    [1234 Street Address]

    [City, State, Zip]

    Dear [Hiring Manager’s Name],

    Thank you for taking the time out of your busy schedule to conduct a phone interview with me this afternoon. I thoroughly enjoyed speaking with you about [Company Name]’s future projections as well as the opportunity to join the company as [Position Title].

    As discussed in our conversation, I have over [Number] years of experience working in the [Industry]. Throughout my professional history I’ve been responsible for [Relevant Experience], [Relevant Experience], and [Relevant Experience]. This experience has allowed me to hone my [skill] and [skill] and accomplish [Accomplishment] and [Accomplishment]. Given my proven track record for success, I’m confident in my ability to help [Company Name] reach its goals and expand its position as an industry leader in the [Industry] market.

    [Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

    Again, thank you for considering my application and for organizing a phone interview with me. I look forward to arranging a date for me to join you in the office for an in-person interview. I’m confident that I would be an invaluable addition to the [Company Name] team.

    Sincerely,

    [Your Name]

    Thank You Letter After Second Interview

    If you’ve been invited to attend a second interview, congratulations–you’ve made it to what is likely the final round of the hiring process. Demonstrate that you’re a courteous and thoughtful professional by thanking the interviewer for their time and continued consideration of your application in a personalized thank you note.

    It’s critical to send a thank you letter after your second interview because:

    • It’s your final opportunity to leave a good impression in the minds of the decision-makers involved in the hiring process.
    • It allows you to express your enthusiasm for the position and gratitude for being selected for a second interview.
    • It’s your final opportunity to address any undiscussed details regarding your application or the interview process.

    Click Here to Download This MS Word Letter

    Thank You Letter After Second Interview (Text Format)

    Thank You Letter After Second Interview

    [Your Name]

    [1234 Street Address]

    [City, State, Zip]

    _______________________________________________________________________

    [Today’s Date]

    [Company Name]

    [1234 Street Address]

    [City, State, Zip]

    Dear [Hiring Manager’s Name],

    Thank you for inviting me to join you this afternoon for a second interview. My interest and enthusiasm for joining the [Company Name] team in the [Position Title] position has continued to grow with each of our meetings. I especially enjoyed gaining a more in-depth understanding of the logistical role I’d fill as [Position Title] in the company structure.

    As discussed in the interview, in my previous role as [Previous Position Title] I gained valuable experience [Relevant Experience], [Relevant Experience], and [Relevant Experience]. Throughout my professional career I’ve developed a proven record of success as demonstrated through the following accomplishments [Accomplishment], [Accomplishment], and [Accomplishment]. Given the opportunity to join your team, I’m confident that my initiative, determination, and dedication to success can assist [Company Name] in its expansion and future goals.

    [Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

    Again, thank you for taking the time to conduct a second interview with me. If you require any additional information or have any questions don’t hesitate to contact me. I look forward to hearing back from you, and hope to continue moving forward with [Company Name].

    Sincerely,

    [Your Name]

    Thank You Letter After Group Interview

    It can be difficult to form a connection with the decision-makers involved in the hiring process during a group interview. Luckily, sending a thank you email after your interview is an easy way to leave a lasting impression in the minds of your interviewers.

    A thank you letter after a group interview is helpful because:

    • It demonstrates that you’re a thoughtful and courteous individual who understands the importance of professional politeness.
    • You can highlight relevant credentials or experience which may have been missed during your interview.
    • It gives you the opportunity to clear up any misconceptions or elaborate on a point in the interview you wish you’d covered more clearly.

    Click Here to Download This MS Word Letter

    Thank You Letter After Group Interview (Text Format)

    Thank You Letter After Group Interview

    [Your Name]

    [1234 Street Address]

    [City, State, Zip]

    _______________________________________________________________________

    [Today’s Date]

    [Company Name]

    [1234 Street Address]

    [City, State, Zip]

    Dear [Hiring Manager’s Name] and [Hiring Manager’s Name]

    I would like to thank you [Both/All] of you for taking the time out of your busy schedules to discuss the available [Position Title] with me this afternoon. The detailed description you provided of [Company Name]’s business processes, company culture, and internal initiatives has only heightened my interest and enthusiasm for the role.

    As discussed in the interview, I have over [Number] years of experience in the [Industry]. I’ve developed proficiency and expertise in [Relevant Experience], [Relevant Experience], and [Relevant Experience]. Throughout my professional career I’ve achieved many noteworthy accomplishments such as [Accomplishment], [Accomplishment], and [Accomplishment]. My extensive experience, proven record of success, and initiative make me the ideal candidate to assist [Company Name] reach the goals you described in our meeting.

    [Optional Section] If you weren’t able to discuss certifications, skills, or experience which makes you an ideal candidate during the interview, use this section to offer information about these qualifications. You can also use this section to clear up any misconceptions or discuss any point in the interview that you feel you didn’t cover strongly enough.

    It was a pleasure to meet you [Both/All] this afternoon. Thank you for your time and considering my application. I’m confident that I would be a strong addition to the [Company Name] team. I look forward to hearing from regarding the next steps in the hiring process.

    Sincerely,

    [Your Name]

    3. Alternatives to a Traditional Thank You Letter

    A tricky dilemma faced by applicants deciding how to thank an interviewer. This is hard because different hiring managers might have different expectations, companies might have different cultures, or your personality just doesn’t suit some kinds of responses. Here is our list of methods for following up and useful advice on how to compose your message.

     Phone Call

    The direct phone call to a hiring manager can also leave a strong impression. Be careful though- this method isn’t always appropriate.

    How to follow up with a phone call

    • If you can, ask for the hiring manager by name. Do your research. If not, ask for “the hiring manager.”
    • Be friendly.
    • Identify yourself first thing. State your name, then your purpose, e.g., calling to check on an application, calling to say “Thank You” for an interview, etc.
    • Avoid word-vomit. You will likely be anxious and want to get out everything you say. Be measured, wait for them to finish speaking, and don’t hog the conversation.
    • Call at convenient times. Morning or mid-afternoon are best. Don’t call right at 4:59.
    • If it helps, prepare a script. Avoid reading directly from your script however. Think of them as “notes.”
    • If the hiring manager or interviewer isn’t available, leave a message and don’t call back for at least a week.
    • If your call was to thank the interviewer for an interview and they weren’t available, send an email at this point.

    If the manager isn’t there, instead of calling back, consider writing an email and stating you called. You’ll get credit for having made the call and your message is sure to get to the interviewer.

     Card

    The card functions like the letter, but adds a more informal and personal touch to the process. Cards can be small and straight-forward, or they can be a fun way to show a little bit of personality. Obviously gauge the company and interviewer as to how they may respond, but cards have proven useful to many applicants.

    How to write a card

    • Choose the right card. If you want to go with something humorous or silly, make sure that matches the personality of the company or interviewer. When in doubt, play it safe.
    • Don’t write too much. You should only use a card if you don’t have so much to say beyond “thanks” and that you’re very interested in the position.
    • Like the letter, you can prepare a card before an interview and then write it immediately afterwards.
    • As you will probably have to write a card by hand, make sure your handwriting is legible and neat. If it’s not, then avoid sending a card.
    • Avoid making a card on your own, unless you can do it at a professional level. Otherwise just buy one – you don’t want to come across as tacky.
    • If you decide to buy a gift, make sure you send a card as well.

     Gift

    This one is the riskiest and most expensive, but it also lays it on thick that you want a position.

    How to follow up with a gift

    • Pick something the interviewer will find useful or related to the function of the company
    • If you send something general (a gift basket, candles, etc.), make sure you also include a card expressing gratitude as well as identifying yourself.
    • Don’t go overboard – the gift tactic is highly delicate, and for most interviews we don’t recommend it. However, if the interview process has been an exceptionally long one, and if you have developed a relationship of sorts with the organization, a gift could be appropriate. Just don’t spend too much or buy something inappropriate (like flowers or gag gifts).

    Which is Best Follow-up Method?

    “So,” you might be asking, “which option should I use? Which is best?”

    In our collective opinion, we recommend an email first, and a letter second. The email is a surefire way to make sure you get seen and can efficiently convey your thoughts about the interview as well as your gratitude.

    The letter does this as well, but it really should mostly be used in the most formal of interviews. Think finance and law, not tech and service. However, we can’t be there to judge every situation, so use your best judgment, think about the personality of the interviewer and the culture of the company, and pick the best option for you. One word of warning – don’t pick more than one. Just like giving a gift can seem like too much, an email and a letter can seem like you are kissing up and kind of begging for the job. Choose one option, do it well, and let it be.

    Written by Mollie Moric

    Mollie Moric is a Career Advisor at Resume Genius. She firmly believes that a passionate, fulfilled, and empowered workforce is the key to a successful company. She is dedicated to providing the necessary training,... more

    Expressing appreciation to clients and employees doesn't have to be a chore. See these sample small business thank you letters.

    Welcome to the Purdue OWL

    business letter thank you letter

    To: [email protected]
    From: [email protected]

    Subject: Thank you for your continuous support.

    Dear Mr./Mrs./Ms._____________,

    I would like to express my sincere gratitude to you for your patronage with ___________________(Name of your company). Our company has been acknowledged in “The Business Today” Magazine, and it’s all because of your invaluable support.

    I truly appreciate your efforts in our upcoming ____________________ (Name of most recent project that you are handling together) project. I am sure that the success of this project will take both the companies to new heights. The way your company has dealt with the finances is highly commendable as well. It is an honor to do business with you, and we sure do look forward to doing bigger and better projects with you shortly, the outcomes of which I’m sure, will be as magnificent as this.

    I, once again, thank you for being so supportive of our organization. Your professionalism and invaluable knowledge, as well as expertise, are of great importance to us.

    Hope to have a mutually benefiting association in years to come.

    Yours truly,

    _________________

    __________________.(Name and designation)

    WATCH THE VIDEO ON THEME: How to write Business Letters - Letter Writing in English - Writing Letters For Kids

    Everyone has a share of good deeds that deserve a show of appreciation. There is that person who has helped you get to where you are it is very important to.

    business letter thank you letter
    Written by Meztijar
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