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Email templates for thank yous after job interviews

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Email templates for thank yous after job interviews
November 12, 2018 Houseguest Thanks 4 comments

Do you want to send a thank you email to the company? If so, we have several templates and samples for job seekers. Free Thank You Email.

A simple thank you note can go a long way true even when applying and interviewing for new jobs. Finding the right person to fill a position takes effort and time, so is it any surprise that employers and recruiters appreciate when others are thankful for their efforts? Why is it then that many applicants never take the time to write a thank you letter after an interview? The fact is that this simple act of graciousness could make all the difference when looking for new employment.

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Writing a thank you note after an interview is far easier than creating a resume and chasing interviews. Use our free Interview Thank You Letter Template to help you get started. Continue reading below for several interview thank you letter samples, additional tips and links to other helpful resources.

Interview Thank You Letter Template

Writing a Thank You Letter after an Interview

Formal interview thank you letters are always appropriate after an interview. Use the letter to convey your thanks for the chance to interview and your excitement about the position. You can even use the occasion to communicate additional information about yourself, to reemphasize your strengths or to smooth over a less than ideal interview. If you feel that a formal thank you letter format is not appropriate, consider sending a hand-written thank you note instead. Regardless, your thank you letters or notes should be sent within the first 24 hours and not later than 48 hours.

Other Times to Consider Sending a Thank You Note During a Job Search

Being thankful isn't just for after an interview. Consider these other job search scenarios where expressing appreciation can go a long way. You can use the interview thank you letter format as a starting point and customize it to the circumstances.

  • Consider sending a Thank You Letter for Internship as soon as your internship ends. This may help if you decide to apply for a full time job or help others who come after you to secure an internship.
  • Don't forget to send letters of appreciation to all those who helped you get an interview – those who have connected you to the right people or provided mentoring during your job search.
  • Make sure you send a thank you letter after a second interview or a group interview.
  • You should seriously consider sending thank you letters to each member of an interview panel.
  • When that job offer finally comes, don't forget to send a Job Offer Thank You Letter or perhaps even a more formal Letter of Intent (link) if you are planning on accepting it.
  • If you are considering turning down a job, write a Job Rejection Letter.

Tips for Writing an Interview Thank You Letter

  • Do your homework before leaving the office complex to get all the needed names and mailing addresses. Better yet, bring a thank you card with you and write it before leaving the premises.
  • Make sure you personalize your interview thank you letter – include specifics about your interview and let your personality show.
  • Keep a box of Thank You Notes and stamps handy so you can quickly get them out the door.
  • If you believe a decision is imminent, then send an Email thank you letter and follow it up with a handwritten note.
  • Handwritten notes are great; just make sure they are legible. If concerned, dictate the note and have someone else (of the same gender) scribe the note for you.
  • Be sure to spell names, titles and business names correctly. Misspelling your interviewer's name would likely counter the benefit of sending the thank you letter.

Interview Thank You Letter Samples

Sample Thank You Letter After an Interview

This is an example of a typical interview thank you letter. Aside from showing thankfulness (and manners), it uses the opportunity to highlight one final time some of the job candidate's strengths and skills.

Bill Stevenson
123 Anywhere Street
Somewhereville, Best State 88889

1/1/2010

Mr. Ryan Francom
IT Manager
XYZ Company
456 Somewhere Road
Best Town, Best State 88888

Dear Mr. Francom,

Thank you for the meeting with me today to discuss the IT Development position. I really enjoyed talking about the position, meeting your team and seeing the facilities. I am very excited by the prospects of joining XYZ Company and becoming part of the IT Development team.

After speaking with you, I am very positive that I will be a great addition to your team. My background in SQL Databases will allow me to provide real value in your efforts to migrate database technologies. Additionally, I am a very fast learner and a self starter which will enable you to put me to work almost right away.

You also mentioned during our discussion that many of your new projects are time sensitive. I want to reassure you that I am accustomed to working extensive hours and under tight deadlines, something I will continue to do at XYZ Company.

Thank you again for your time and for bringing me out to XYZ Company. I look forward to hearing from you once decisions have been made. In the meantime, should you have further questions, please feel free to contact me at (123) 456-7890.

Sincerely,

Bill Stevenson

Example Interview Thank You Note

This is a great example of a simple thank-you note for an interview. While it reinforces some of the qualities of the job seeker, it is not as formal as a thank you letter and is mainly about being gracious.

Nancy Thompson
123 Anywhere Street
Somewhereville, Best State 88889

1/1/2010

Ms. Emily Smith
Sales Manager
XYZ Company
456 Somewhere Road
Best Town, Best State 88888

Dear Ms. Smith,

I wish to take a moment to thank you for your time today. Meeting with you and your staff only made me even more excited to work for you as a sales manager.

The job is a great fit with my background and skills. My experience with retail sales will allow me to connect to your customers and my background in electronics helps me to better understand and communicate your products advantages. My strong written and verbal skills will also be valuable as I communicate with your customers and work internally with the sales and development teams.

I am very interested in becoming a part of your team and working with you. I look forward to hearing from you soon.

Sincerely,

Nancy Thompson

More Sample Interview Thank You Letters and Resources

Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice.

Related Content

 

Writing a thank you note after an interview says a lot about you as a potential and eye-catching thank you email, complete with job and skill-specific examples.

This Is The Most Effective Post-Interview Thank You Email

email templates for thank yous after job interviews

After an interview, it’s important to follow up with a thank you note as soon as possible. Your thank you note gives you a chance to reiterate your interest in the job, highlight important qualifications, and follow up on any details you were unable to mention during the interview.

A thank you note also shows your interviewer that you appreciate their time and are eager to hear from them soon. Read below for tips on how to write a thank you letter after an interview. Then use the template below to start your thank you note. Simply replace the generic information in the template below with your information. Personalize the letter so it focuses on your appreciation for the interview, your interest in the position, and the assets that qualify you for the job.

What to Include in Your Letter

Use the first paragraph to thank the interviewer for taking the time to meet with you. Mention your interest in the job and how enthusiastic you are about it. You might also mention something small about your interaction to jog the employer’s memory about you (for example, if you found out you are from the same hometown, or that you root for the same sports team).

The second paragraph of your thank you letter should (briefly) include the reasons why you are an excellent candidate for the job. List specific skills that relate to the job you interviewed for. The more detailed you are, the more the interviewer will remember about your qualifications.

The third paragraph(optional) can be used to mention anything that you didn't bring up at the interview that you'd like the employer to know. You can also elaborate on a point you felt needed more time. This gives you another chance to make a good impression, especially if you remembered something you should have said after the interview. If you feel that the interview did not go well, you can also use this paragraph to (briefly) explain why you were off your game, or to re-answer any questions you struggled with in the interview.

In your closing paragraph, reiterate your appreciation for being considered for the job and let the interviewer know you are looking forward to hearing from them soon.

Your Signature (hard copy letter)

Tips for Writing a Thank You letter

Send it quickly. Send your thank you note as soon as you can after the interview—you want it to be received while the employer is still considering candidates. Your well-written message or letter may be what secures you a second interview or a job offer.

Email vs. Letter. If time is of the essence, send a thank you letter via email. When you are sending your thank you letter via email, the subject line of the message should include your name and the job for which you interviewed. The subject should also include the phrase “Thank you,” so the recipient knows the purpose of the email. For example, the subject could be “Firstname Lastname, Position XYZ – Thank You.”

Read samples and templates. When writing a thank you letter, check out some sample thank you letters to get a sense of what you might include in your letter. You can also use the template below to help you write a thank you letter after a job interview. The template includes tips and advice on what to write in each paragraph of your message.

Edit, edit, edit. Before sending, be sure to proofread your letter. If possible, have someone else do so as well. Double-check name spellings and titles. Sending a sloppy letter will not enhance your chances of getting called back.

Job Interview Thank You Letter Template

Download the Word Template

Job Interview Thank You Letter Template (Text Version)

Morgan Applicant
123 Main Street
Anytown, CA 12345
555-555-5555
morgan.applicant@email.com

September 1, 2018

Carson Lee
Director, Human Resources
J & L Jewelry Store
123 Business Rd.
Business City, NY 54321

Dear Mr. Lee,

I’m writing to thank you for the time you spent with me during the interview for the retail sales position at the J & L Jewelry Store. I’m excited about the potential opportunity to work with such an excellent company.

I believe I’m a perfect match for this job because I am experienced in jewelry design, as discussed during the interview. Furthermore, working at a large department store's jewelry counter has allowed me to meet and collaborate with many people, which I enjoyed. I’d also like to add that I won an award for one of my jewelry designs while I was in college. My knowledge of what makes great jewelry design is a plus.

Thank you again for the interview, and I hope to hear from you soon. My cell phone number is 555-555-5555 and my email is morgan.applicant@email.com.

Sincerely,

Morgan Applicant

Sending an Email Thank You

If you are sending a thank you via email, you can remove the contact information and date at the top of the letter. You also only need to include a typed signature at the end of the letter. Beneath your typed signature, include your contact information (at least your email and phone number).

Job Interview Thank You Email Example (Text Version)

Subject: Thank You for the Job Interview

Dear Mr./Ms. Lastname,

Thank you for spending time with me during the job interview for the open receptionist position at Johnson & Gamble. I was excited to learn so much more about the company during our interview, and I believe it’s a very impressive company.

My skillset makes me the perfect fit for the receptionist position. I have several years of experience answering different telephone systems, along with great communication skills. Plus, I truly enjoy working with people.

Thank you again for the interview, and I hope to hear more about the open position in the near future.

Sincerely,

Your Name
Email: myname@myemail.com
Phone: 555-555-5555

Sending a Handwritten Thank You Note

If you are sending a handwritten thank you note in a notecard, you do not need to include the contact information and date at the top of the note. You also do not need to type your signature at the end. However, make sure your signature is legible, so the recipient knows who you are.

Thank You Note Example (Text Version)

Dear Mr./Ms. Lastname,

Thank you so much for the interview for the sales position at the G Sports store in North Airington. I love G Sports as a customer, and I know I will be a great addition to the sales team because of my experience in sales and my background in sports.

Since G Sports features so many types of skiing equipment and other winter sports, I believe my experience as a competitive skier will be a great advantage.

Thanks again, and I hope to hear from you soon.

Sincerely,

Your Name

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Thank You Email After an Interview: 6 Samples for All Jobs (+Tips)

email templates for thank yous after job interviews

They're two simple words – thank you – but they could be the very thing that lands you the job. So, what does your thank-you letter need to contain?

  • Your contact information
  • The date
  • The contact information of the person you're writing to
  • A greeting (e.g., "Dear Mr. X")
  • Body text that includes a simple, clear and straightforward thank-you and is no longer than four paragraphs. Run spellcheck and proofread carefully.
  • Closing such as "Best" or "Sincerely"
  • Handwritten signature, for mailed paper letters
  • Typed signature

As the hiring process moves more toward automation and speed, taking the time to write a thank-you letter helps you stand out from the crowd and humanizes your application. A thoughtfully written thank-you note goes a long way for your interviewer, plus it provides you with the chance to reiterate your qualifications and add a touch of personality.

"Sending a personalized thank-you note is exactly that – personal," said Rebecca Kiki Weingarten, career transition coach and co-founder/education director at RWRNetwork. "In our high-tech world, it makes a high-touch impact that stands out."

Why are thank-you notes important?

Aside from showing common courtesy, a thank-you note serves other purposes, such as increasing your salary.

According to a study by iCIMS, 63% of recruiters said they would be more likely to hire a candidate who asked for more money and sent a thank-you note than a candidate who asked for less but did not send a note.

Additionally, failure to follow up could leave the impression you're not interested enough to go the extra mile and reach out afterward. 

"First, it is a basic appreciation of the time the interviewer spent with you," said Jodi RR Smith, author and etiquette consultant at Mannersmith Etiquette Consulting. "Second, it is a signal to the interviewer that you are aware of higher-level interpersonal skills. Lastly, the thank-you note expresses your ongoing interest in the organization and the job opening."

Smith added that sending a note could show that you know other proper business etiquette, like standing when a client enters the room, not chewing gum in front of the CEO, holding doors open for others, arriving to meetings on time and dressing appropriately.

Following up with an email should be done within 24 hours of the interview, while you're still fresh in the interviewer's mind. Keep the content of the email brief, no more than two or three paragraphs, and reference particular points from the conversation.

Matt Ross, CEO and co-owner of The Slumber Yard, remembers a candidate who went the extra mile in mentioning personal details from their interview. "I briefly discussed my hometown, but what was amazing was that the candidate remembered my hometown and found a way to include it in his follow-up. He said his brother would be passing through [my town], so he made sure to tell him to pick up a cake from a popular bakery there. This not only showed me he was a good listener but also that he was willing to go above and beyond by doing research. It left me with a pretty good taste in my mouth (pun intended)."

What is the preferred method of sending a thank-you note?

Amanda Augustine, career advice expert for TopInterview and TopResume, said that email is the most common method for sending a post-interview thank-you note "because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round."

Augustine suggested that it is still important to check out the culture of the company and figure out which method they would prefer. If you're interviewing at a tech startup or see the company utilizes technology, email would likely be the most appropriate.

On the flip side, if the company seems more old-fashioned and stays to the more traditional side of things, a handwritten note mailed to the office might get you further.

"I prefer handwritten notes," said Rachel Sutherland, founder of Rachel Sutherland Communications. "Everyone loves getting mail, especially something you're not expecting. It's kind of funny to think of snail mail as being special, but in this case, it works."

If you're doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Smith said that if you know they'll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible.

"The content of the message is more important than the method of delivery, be it email or a handwritten note," said Beverly Friedmann, content manager at MyFoodSubscriptions. "That said, a handwritten card is certainly a nice gesture that you don't typically see these days."

What should be included?

Smith suggested including the following elements in your thank-you note:

  • A salutation. Even if you have been referring to the interviewer in a more casual way, in the thank-you note, use the more formal form of address.
  • A sincere and specific expression of appreciation along with a concise description of what is being appreciated.
  • Remind them of something unique that they spoke to you about in the interview that they might not have discussed with other candidates. This will help the interviewer remember who you are.
  • Confirm you're a good fit for the role.
  • Close with final expression of gratitude.

Augustine cautioned against recapping your entire resume in your thank-you note, since the interviewer has already reviewed it and discussed it with you during the interview, but summarizing your qualifications is appropriate.

As with your resume and cover letter, customize your thank-you note. Double- and triple-check it for grammatical and spelling errors. A typo-filled follow-up can easily ruin the stellar impression you made during the interview. If you met with multiple people, send one note to each person, if you have his or her contact information. 

Does sending a thank-you note really work?

It can, if the note is well written.

"There are times when the candidate has a terrible first round, usually due to nerves," Smith said. "But they took the time to write a sincere and well-considered note explaining their interest in the role and how their experience makes them uniquely qualified." 

Other times, Smith notes, there are phone screens instead of in-person interviews, and those who write a thank-you note are automatically invited back for an in-person interview. Sutherland had a similar experience.

"I got my college internship at The Detroit News because I handwrote a thank-you note," Sutherland said. "How do I know? One day in the newsroom that summer, the editor told me I was the only one who wrote a thank-you."

Augustine noted that sending a thank-you note doesn't automatically increase your chances of getting the job; however, dismissing this bit of post-interview etiquette might decrease your chances of receiving an offer.

"While not every recruiter or hiring manager cares whether a candidate sends a thank-you message, I've never heard of a single one, in any industry, think poorly of a candidate for sending a thank-you note," she added.

Sample thank-you letters

Based on these tips, here are two templates you can follow for a thank-you letter after the interview: 

Good afternoon, Jeanette,

Thank you for taking the time to speak with me yesterday about the staff writer position with Business News Daily.

It was a pleasure meeting with you, and I truly enjoyed learning more about the role and the company. I especially loved hearing about your in-office MVP vote – it sounds like a great way to boost employee morale!

After our conversation, I am confident that my skills in business writing and experience as a copy editor are a great match for this opportunity. I am very enthusiastic about the possibility of joining your team and would greatly appreciate a follow-up as you move forward with the hiring process.

If you need any further information, please do not hesitate to contact me by email or phone. Thanks again, and I hope to hear from you in the near future.

Best regards,
Nicole Taylor

Dear Ms. Smith,

I wanted to reach out to thank you for taking the time to speak with me yesterday about the social media manager position at Business News Daily.

I really enjoyed meeting you and learning more about where your team is headed. Based on our discussion, it sounds like you have a very exciting year ahead with the site updates and customer base expansion.

With the team at such a critical juncture, I'd love to lend my experience and skills to help the team build a stronger customer base and social media presenceparticularly bringing my unique lens as a marketer that we discussed from my time working at agencies.

I look forward to speaking further with you and your team to see how I might be able to help you reach your goals. If we're a good match, I would be very excited at the prospect of working together.

Sincerely,
Nicole Taylor

Take the time to personalize every letter you send – avoid copying and pasting the same basic form letter. Recruiters will notice these right away, and it won't do you any good.

After you send your email, keep an eye on your inbox. Don't panic if you don't hear back right away – it's normal for a company to take its time in reviewing applications. If several days or weeks go by, send a polite follow-up to ask if there has been any progress in making a decision.

However, don't take this as an invitation to bombard the hiring manager's inbox. Send no more than two well-spaced follow-up emails, and if you don't hear back after that, accept it as a rejection and move on.

For more tips on writing a great thank-you note, visit this Business News Daily article.

Additional reporting by Jennifer Post. Some source interviews were conducted for a previous version of this article. 

Learn how to write a thank you email after a job interview. To begin with, see these two very different interview thank you letter examples.

Thank You Email After Job Interview – 9+ Free Sample, Example, Format Download!

email templates for thank yous after job interviews

If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.

As soon as you leave a job interview, it’s best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!

Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewer’s doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.

When writing your post-interview thank you email, keep these three things in mind:

  1. Keep it short: You don’t need to compose a long letter. Busy professionals already have too much email to read. So keep it short and sweet.
  2. Keep it professional: Focus on the topics you previously discussed with the interviewer. This isn’t a time to go into personal details.
  3. Customize it: It’s okay to follow a general template with your thank you emails, but make sure to add enough customization that your message doesn’t look like a bad “cut-and-paste” job. In every email, reference something specific to your previous conversation. At the very least, make sure you include the right company name and job title!

To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!

Template for a Thank You Email After an Informational Interview

Are you conducting informational interviews with people in your industry? Informational interviews are casual one-on-one networking sessions, and they are one of the best ways to build a professional network and get the inside track on jobs. If someone has taken time out of their busy schedule to meet with you, you absolutely must send them a thank you email. Because showing some courtesy is the best way to leave a good impression with this valuable new professional contact. Plus, it’s a great way to start an ongoing correspondence so that you can start to build a professional relationship long-term.

Here’s my template for a thank you email after an informational interview or any personal meeting with a new contact:

Subject Line: Thank you from [[your name]]

Dear [[Contact Name]],

Thank you for taking time from your busy schedule to meet with me today. It was great to discuss career opportunities in [[industry/company/location]] with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. I’m excited to follow up on your suggestions to [[contact/attend/apply]].

It was especially exciting to talk to you about [[reference the highlight from the conversation you had.]]

Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future.

Regards,

[[Your name]]
[[Your LinkedIn URL]]

Template for a Thank You Email After a Phone Interview

An employer may conduct phone interviews, or phone screens, with a dozen or more applicants for every job opening. You’re in a crowded field of candidates, all vying for the opportunity to interview in-person. One way to differentiate yourself is to craft a considerate post-interview thank you email as soon as you get off the phone.

Subject Line: Thank you for your time today.

Dear [[Contact Name]],

I appreciate having the opportunity to speak with you today about the [[job title]] position at [[company name]]. After our conversation, I’m very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

I am particularly interested in [[aspect of job or hiring organization.]]

[[Add personal note, specific to the conversation or share a link to something you mentioned in conversation, like your personal website.]]

I appreciate the time you took to interview me today, and I look forward to having the opportunity to meet you in person.

If you need any additional information from me, please feel free to contact me at any time.

Again, thank you for your time and consideration.

Sincerely,

[[Your Name]]
[[Your LinkedIn URL]]

Template for a Thank You Email After a Job Interview (In-Person)

An in-person job interview is a huge opportunity. And employers tell us that the way candidates follow up is an important indicator of their interest in the position. Candidates who go silent after the interview come across as disinterested. So if you really want the job, take the time to write a sincere, customized email immediately after you end the interview, and send it the same day.

Subject Line: Thank you from [[Your Name]] – [[Position]]

Dear [[Contact Name]],

Thank you, again, for the time you spent with me today. I really enjoyed meeting you and exploring how I might be able to assist [[Organization]] as the new [[Job Title]].

After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.

I am particularly excited about [[aspect of job, particular challenge discussed, or note about the organization.]]

[[Add a personal note that is specific to the conversation or share a promised resource.]]

You mentioned that the decision on this position will be made in [[time frame provided by employer]]. In the meantime, if there is any additional information you need from me please let me know and I’ll get it over to you!

Again, I appreciate the chance to interview with [[Organization]] and am grateful for the time you spent with me.

Sincerely,

[[Your Name]]
[[Your LinkedIn URL]]

 

There you have it! Follow these templates, and make extra sure to customize them to your own voice and situation. Before you know it, you’ll be perfecting your interview follow-up and hearing back after more interviews. I’ll wish you luck with your next interview, because I know you’ve got the thank you email covered.

WATCH THE VIDEO ON THEME: Thank You Email After The Interview - Learn This #1 Trick To Double Your Chances ✓

Should you send a thank you email after your interview? will not hire anyone who doesn't send a timely thank you note following the job interview. . Below is a basic template of what a well-written sample thank-you letter should include.

email templates for thank yous after job interviews
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