Tips. Although you will not usually need to send this letter, it may be useful for problem accounts or for other special interest accounts.
When your business sends a bill and a client responds to it, don't take that payment for granted. Think of all the hassle your client saved you by not being delinquent. No awkward late notices, no creditors to deploy, no bad vibes. Just money. They deserve a thank you! It only takes a second.
Dear Mrs. Trask,
Your letter of October 14, 2007 in which you enclosed your payment of $987.65 has been received. Thank you for your prompt response following our telephone call of October 13, 2007.
It has been a pleasure working with you. Best wishes in the future.
Dear Mr. Grumbly,
We've just received your final remittance and would like to thank you. We appreciate your diligence in repaying the loan.
It has been a pleasure doing business with you. We wish you the best of luck.
Just wanted to let you know we received check #209 for $1234.56 on 7/11/07. Thank you for your prompt payment. Your account balance at this time is $0.
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Here's information on when to say thank you and whom to thank, different types of professional thank you letters, along with sample letters and.
A Thank-You Letter is sent in varying purposes, which may either be concerned about business processes or personal transactions. There are a lot of reasons why an individual may decide to write a thank-you letter. It is very essential for a person to show his or her appreciation to an entity especially if the impact of the reason why s/he is thankful for is truly felt and can change a few items in the daily functions, transactions, or even the entire life of the individual.
It is important for a person who will write a thank-you letter to identify the format that he or she will use in writing the thank-you letter so that the message of gratitude and thanksgiving will be properly relayed. Our Thank-You Letter Templates and format guides, which you may download from this page, will allow you to select the accurate thank-you letter that you can use as a guide and reference in creating a specific thank-you letter for the purpose that you want it to serve.
There are a lot of reasons why a thank-you letter can be created and sent out to an individual or a group. If you want to create a thank-you letter, here are a few items that you need to know and the steps that you need to consider in writing one:
The format of the thank-you letter varies on the medium that you will use in creating and sending the thank-you letter. Thank-you letters may be sent through a physical note or it can also be sent through email and any other digital mediums and platforms.
If you will send a physical letter, be aware of the following items:
If you are going to send it through an email, think which of these two will be more appealing to you or your perception of what will be more appreciated by the expected receiver of the letter:
Moreover, here are a few suggestions that you may follow if you want to send a thank-you letter through mail:
If you want to have samples and templates of specific thank-you letters, you may download our Post Interview Thank-You Letter Templates and Donor Thank-You Templates.
A basic thank-you letter includes the following information:
If you are all set to write a thank-you letter, here are a few guidelines that you may follow:
Aside from our samples of thank-you letter format templates, our Motivational Poster Templates and Greeting Card Templates are also available for you to view, browse, and download.
One of the most common thank-you letters are those that are sent after an interview. A few of the items that you need to remember in writing this kind of thank-you letter are as follows:
Aside from an interview thank-you letter, other samples of thank-you letters which you may also download from this page are as follows:
With all the samples and guidelines that are available on this page, we hope that you are already properly guided with the proper usage of thank-you letters and other information that you need to be aware of in terms of creating and sending one. Again, it will be very beneficial in terms of creating a lasting relationship if you will show your gratitude toward someone who has provided you with an item or an opportunity.
There’s an art to writing a thank-you letter. It goes beyond saying, “Thanks for _____. I really appreciate it.” We’ll show you some thank-you letter examples and templates that will help you express your gratitude in style.
We’ve all seen the movie and television trope where one character realizes that another has helped them and has a profound realization. The helped person usually says, with feeling, “Thank you. I don’t say it often enough.” But you don’t have to wait for that wind-beneath-my-wings moment to show your appreciation for someone. In fact, you don’t need an epiphany at all, just some common courtesy and the desire to make a good impression.
Here’s a tip: Want to make sure your writing always looks great? Grammarly can save you from misspellings, grammatical and punctuation mistakes, and other writing issues on all your favorite websites.Thank-you letters aren’t just for that all-important job interview follow-up. Although it’s essential to send a thank-you after an interview, there are plenty of other reasons to send thanks. You might consider thanking people who’ve helped you with a job search, for instance, or someone you met at an event who hooked you up with networking leads. Why not formally thank a colleague who filled in for you while you were on vacation, or your supervisor, who went out of her way to help you get time off on short notice? And don’t forget to send a thank-you note to Grandma. She worked hard on that crocheted blanket! And she probably remembers a time when thank-you cards were required etiquette for such gifts.
You don’t need an excuse to send a thank-you letter—just a reason to be grateful. Here are a few different situations where sending a thank-you is good form, along with some templates to help you write the perfect expression of appreciation.
You did it! You wrapped up an awesome interview for a job you’re eager to land. Now that you’ve made a first impression, it’s time to send a thank-you note so that you’ll make a lasting one.
Don’t forget to use your thank-you letter as an opportunity to highlight why you’re the best candidate. Just keep it subtle. Remember, your goal is to express gratitude, not make a full-on sales pitch.
Here’s a tip: Consider the company culture when you decide on the format for your thank-you letter. A structured, formal office like a law firm would be most impressed by a handwritten thank-you note. A Silicon Valley tech startup might see you as a trendsetter if you sent a quick thank-you video as an email attachment. For most situations, an email to the interviewer is a foolproof option, especially if you know the company plans to make a quick hiring decision.Your thank-you doesn’t need to be formal. In fact, it should be sincere and personable. The goal is to thank the interviewer for his time and reiterate your interest in the position. We covered it in detail in our article How to Write a Thank-You Email After an Interview, According to Experts.
Dear [Interviewer’s Name],
[Opening line thanking them.] [Personalized detail about how you enjoyed meeting them, the hiring manager, and/or the team.] [Sentence that adds value to the discussions you had, and shows your passion for the company and position.]
[Sentence about how excited you are to hear from them, which also sets you up to send a follow-up email later.] [Closing sentence that thanks them again, and offers to provide further information.]
Dear Ms. Kingston,
Thank you for taking the time to meet with me yesterday to chat about the content marketing manager position at Really Big Corporation. It was a pleasure connecting with you and hearing how energized you are about the company’s content marketing and growth goals. Because of my background in influencer marketing, I was particularly interested in your innovative ideas for influencer outreach—they sparked some ideas of my own and left me with the sense that we’d make an excellent collaborative team.
You mentioned that you’ll be taking some time to make a hiring decision, so I’ll do my best to wait patiently despite how excited I am to be considered. Meanwhile, let me know if there’s any further info I can provide. Thanks again for choosing me.
All the best,
Is formally thanking a colleague who goes above and beyond required by office decorum? Not really. And yet, it’s a professional gesture that won’t go unnoticed. If you’ve ever felt unappreciated after helping a coworker succeed, especially if you were the unsung hero, then you already understand why a thank-you note for a colleague is a powerful tool for cementing working relationships.
Hi [Name], Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence about why the person’s contribution deserves your gratitude.] [Sentence explaining the positive effect the recipient’s contribution had.]
[Optional: reiterate your thanks or offer a compliment or other friendly comment.]
Thank you for helping me put the final touches on the launch announcement video. You gave up some of your weekend to make it happen, and I just want you to know how much I appreciate your creative talents and energy. Your contributions made a difference, and we not only hit our deadline but created something awesome.
Thanks again. We crushed it!
Sometimes, we forget to thank the people closest to us for the things they do or give to us. When a heartfelt face-to-face thank-you isn’t possible, a brief letter, card, or email is an excellent way to show that your friends’ and family members’ contributions haven’t gone unnoticed.
Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence or two about why the recipient’s contribution was meaningful to you.] [Optional: A sentence praising the recipient for their kindness, generosity, etc.]
[Optional: Any personal closing statement.]
Thank you for your help with the family reunion—you’re my hero! The time you put into booking the hall and sending out invitations to family members, not to mention organizing the potluck, took much of the strain off me this year. I learned that, when I have someone to help me, the Nolan family reunion is not only manageable but fun. If you hadn’t jumped in to save the day, I might have ended up canceling it altogether and missing the chance to reconnect with everyone.
I’d love to take you out for coffee next time you’re in town as a small token of gratitude for all you’ve done. Give me a call!
Sample Thank You Letter for Payment Received Date Client Name, Address Sub: Thank You Letter for Payment Dear Customer, Hope this letter (or email).
Sending a simple thank you letter goes a long way in strengthening strong and long-lasting business relationships. You might write to a hard-working employee that shows dedication and commitment to your business. Or you might write to a loyal customer who continuously repeats purchases with you. Whoever you want to thank, it doesn’t matter. Expressing your gratitude in writing makes the recipient feel good. And, by doing so, you nurture continued loyalty to your business.
Sending out thank you letters to customers, clients and colleagues becomes a powerful way to secure an ongoing business relationship. Showing gratitude in turn encourages your top customers to sing your praises to others. This could happen through online reviews, on social media and through word of mouth.
An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear.
If you find yourself unsure how to compose a thank you letter, don’t worry. Take a look at the following 5 best thank you letter examples.
Show your customers you are grateful for their business. And subsequently encourage them to keep doing business with you instead of going elsewhere. Sending your faithful customers a thank you letter cements your business relationship.
Thank you letters become even more appreciated by customers if they offer a reward. For example, try offering a discount voucher. Such rewards act as a lucrative incentive for customers to purchase from you again.
Your customer thank you letter could look something like this:
Dear [insert name],
On behalf of [insert company] I would like to say thank you for being a loyal customer. It has been a pleasure serving you and supplying you with [insert appropriate products or services] and we hope that we can have the pleasure of providing for you for many more years to come.[Name of business] is committed to providing our customers with only the highest quality of [name of products or service] delivered through impeccable customer service.
As proof of our appreciation for your loyalty and ongoing support, we would like to give you a 20% voucher off your next purchase with us.
Once again, thank you for your ongoing business and we look forward to serving you in forthcoming months.
Best regards,[Insert your name] [Insert your function]
Quality, hard-working and dedicated employees don’t grow on trees and should be thanked to show that you recognize their hard work and loyalty. Sending a thank you letter is a personal, simple and cost-effective way to show your recognition and appreciation of your most prized company assets.
Dear [name of employee],
I would like to say thank you for all your hard work this year.
We couldn’t have got where we did this year without your ongoing dedication, commitment, creativity and talent.
Since joining the business in [year] you have gone from strength to strength and are a true asset to our company and our clients.
I look forward to working with you for many more years to come.
Best regards,[name] [title]
The run up to the Christmas vacation can be the perfect time to send your regards and best wishes for the holiday season and the New Year to colleagues, clients and customers.
If you’re struggling with the right words to use on a festive thank you letter, here’s template you might want to use.
Dear [name of recipient],
As the festive season approaches, on behalf of [name of business] I would like to say thank you for all the support and commitment you have shown to us in the last 12 months.
You are an exceptionally valued [member of our team/customer/client] and I would like to send my personal thanks for your continued support.
We consider you as a friend of [name of company] and extend our warmest wishes for good health and festive cheer.
It is people like you that have helped our business get where it is today.
I hope you and your family have a magical Christmas and a Happy New Year and I look forward to doing business with you next year.
Best wishes[name] [title]
The arrival and prolific growth of remote, digital forms of communication has not stamped out the yearning for personal, face-to-face meetings. In fact, research shows that around 9 in ten people say small meetings are their favorite method of communication.
For clients that have taken the time and made the effort to visit your business, it is important they are adequately thanked.
Your thank you letter for client visitations could read something like this:
Dear [name of client],
On behalf of [name of company] I would like to thank you for taking the time to visit us on [date of visit].
We felt the meeting was extremely valuable in getting to know you better and securing some solid goals on how we are going to proceed with the campaign [or type of service] in the forthcoming months.
We hope you got as much out of the meeting as we did.
I look forward to our next catch up and, in the meantime, if you have any questions or queries, please don’t hesitate to get in contact with one of our team.
Thank you and best wishes.
Kind regards,[name] [title]
Customer service departments can be the backbone of a business, the department that often gets the most flack and the least rewards.
Make sure you give your hard-working customer services’ team the recognition and thanks they deserve by sending them a personal letter of thanks, which could read something like this:
Dear [name of employee],
As a valued and hard-working member of our customer services department I would like to thank you for all your hard work and being such a key face behind our company.
The business has had great reviews and feedback in recent months, positivity that has been driven by our always-smiling and never flustered customer services team.
You are a vital member of our customer services department and I would like to say thank you and hope you remain part of the team for a long time to come.
Once again, thanks for your hard-work and commitment in what I know isn’t always an easy job.
Best wishes,[name] [title]
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OBJECT: THANK YOU FOR PAYMENT AFTER PHONE CALL Dear [CONTACT NAME], Your letter of 27.08.2018 in which you enclosed your payment of [AMOUNT].