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Thank you payment letter

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Thank you payment letter
August 27, 2018 Holiday Thanks 4 comments

Tips. Although you will not usually need to send this letter, it may be useful for problem accounts or for other special interest accounts.

Thank You for Payment /
Payment Received

When your business sends a bill and a client responds to it, don't take that payment for granted. Think of all the hassle your client saved you by not being delinquent. No awkward late notices, no creditors to deploy, no bad vibes. Just money. They deserve a thank you! It only takes a second.

Thank You for Payment Samples

Dear Mrs. Trask,

Your letter of October 14, 2007 in which you enclosed your payment of $987.65 has been received. Thank you for your prompt response following our telephone call of October 13, 2007.

It has been a pleasure working with you. Best wishes in the future.


Dear Mr. Grumbly,

We've just received your final remittance and would like to thank you. We appreciate your diligence in repaying the loan.

It has been a pleasure doing business with you. We wish you the best of luck.


Hi Betsy,

Just wanted to let you know we received check #209 for $1234.56 on 7/11/07. Thank you for your prompt payment. Your account balance at this time is $0.

Thanks again,

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Here's information on when to say thank you and whom to thank, different types of professional thank you letters, along with sample letters and.

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thank you payment letter

A Thank-You Letter is sent in varying purposes, which may either be concerned about business processes or personal transactions. There are a lot of reasons why an individual may decide to write a thank-you letter. It is very essential for a person to show his or her appreciation to an entity especially if the impact of the reason why s/he is thankful for is truly felt and can change a few items in the daily functions, transactions, or even the entire life of the individual.

It is important for a person who will write a thank-you letter to identify the format that he or she will use in writing the thank-you letter so that the message of gratitude and thanksgiving will be properly relayed. Our Thank-You Letter Templates and format guides, which you may download from this page, will allow you to select the accurate thank-you letter that you can use as a guide and reference in creating a specific thank-you letter for the purpose that you want it to serve.

Formal Thank-You Letter Format

Sample Formal Thank-You Letter

Formal Business Thank-You Letter Format

Formal Email Thank-You Letter

Business Thank-You Letter Format

Business Thank-You Letter to Client

Business Meeting Thank-You Letter Format

Business Partnership Thank-You Letter

Personal Thank-You Letter Format

Sample Personal Thank-You Letter

Personal Trainer Thank-You Letter

Personal Interview Thank-You Letter

Interview Thank-You Letter Format

-Job Interview Thank-You Letter

Interview Invitation Thank-You Letter

Interview Thank-You Email Letter

Email Thank-You Letter Format

Sample Email Thank-You Letter

Official Thank-You Letter Format

Government Official Thank-You Letter

Elected Official Thank-You Letter

Official Thank-You Letter for Donation

Creating a Thank-You Letter

There are a lot of reasons why a thank-you letter can be created and sent out to an individual or a group. If you want to create a thank-you letter, here are a few items that you need to know and the steps that you need to consider in writing one:

  • Assure that the salutation that you will use is appropriate with the transaction. Professional salutations are needed to be used especially if you are thanking a person because of a corporate transaction that has been done. It is very essential that a salutation will still be business-like so that there is still a formality in the message exchange even if the letter is intended to just thank a person. This can provide great benefits in possible future transactions.
  • Be precise with the purpose of the letter. Let the receiver of the letter know why you are thankful for an act or a transaction. It is very important for the writer of the letter to assure that the expression of gratitude is on point.
  • Always incorporate sincerity in the appreciation that you will provide. Though thank-you letters are usually short and direct to the point, you should still make sure that there is warmth and real gratitude in every thing that you will include in the letter.
  • Describe the reason on why you are thankful. It will help the person to identify the item that you have appreciated and it will also allow him or her to know and remember specific transactions and instances related to the focus of your thanksgiving.
  • Enumerate the benefits and/or advantages of the gift or the instance that is the reason why you are thankful. This will let the receiver of the letter know how the item will be useful to you and your functions as an individual.
  • More than the items stated above, it is also important to show your curiosity about the person and how s/he is doing. This will allow him / her to feel more appreciated. You can ask about the life of the person as long as it is not too personal and you can also share a few information or news that may be interesting to the person to whom the letter is for. This allows the person to think that you care for him / her with or without the gift.
  • Once all these items have been stated, repeat a message of thankfulness just to give more focus on the purpose of the letter.

The Thank-You Letter Format Based on Medium Used

The format of the thank-you letter varies on the medium that you will use in creating and sending the thank-you letter. Thank-you letters may be sent through a physical note or it can also be sent through email and any other digital mediums and platforms.

If you will send a physical letter, be aware of the following items:

  • Make sure that the paper where you will print the thank-you letter is in good condition
  • Avoid papers that are torn, crumpled, or has blemishes and stains
  • Assure that the thank-you letter is properly printed in the medium

If you are going to send it through an email, think which of these two will be more appealing to you or your perception of what will be more appreciated by the expected receiver of the letter:

  • You can put it in the body of the email so that it will be easier for the person to read it right away.
  • You can create a preview of the letter content in the body of the email and just attach the thank-you letter in it.

Moreover, here are a few suggestions that you may follow if you want to send a thank-you letter through mail:

  • Assure that that font that you will use is readable.
  • Follow a format that is viewed as an appropriate transactional letter.
  • Create a thank-you letter that still looks cohesive and well put together even if you will not print it.

If you want to have samples and templates of specific thank-you letters, you may download our Post Interview Thank-You Letter Templates and Donor Thank-You Templates.

Donation Thank-You Letter Format

Sample Donation Thank-You Letter

Charity Donation Thank-You Letter

Memorial Donation Thank-You Letter

Internship Thank-You Letter Format

Professional Internship Thank-You Letter

Internship Offer Thank-You Letter

Thank-You Letter Format in PDF

Business Thank-You Letter Format in PDF

Formal Thank-You Letter Format in PDF

Professional Thank-You Letter Format

Payment Thank-You Letter Format

Payment  Receipt Thank-You Letter

Payment Thank-You Letter Format

Sample Thank-You Letter Format

Sample Interview Thank-You Letter

Corporate Thank-You Letter Format

Formal Corporate Thank-You Letter

Corporate Sponsorship Thank-You Letter

Corporate Donation Thank-You Letter

Thank-You Cover Letter Format

Sample Thank-You Cover Letter

Thank-You Cover Letter for Resume

Acknowledgment Thank-You Letter Format

Acknowledgment Thank-You Letter Format

Graduation Thank-You Letter Format

Graduation Project Thank-You Letter

Inclusions of a Thank-You Letter

A basic thank-you letter includes the following information:

  • The date that the thank-you letter has been written and sent
  • The name of the person who is thankful for something that the receiver of the letter has provided
  • The basic personal and/or professional information of the person who wrote the letter
  • The reason why the thank-you letter has been written
  • The description of the item or happening that made the person write the letter
  • Other items that may be needed to be stated to make the person remember more about the reason of the writer’s gratitude
  • A message of appreciation
  • The name of the person to whom the letter is for

Guidelines in Creating a Thank-You Letter

If you are all set to write a thank-you letter, here are a few guidelines that you may follow:

  • Decide on whether you want the thank-you letter to be professional or casual. Again, A few things to consider in this scenario and decision making process are as follows:
    • The transaction where you are thankful for
    • The person who will receive the letter
    • The content of the thank-you letter
  • Know the proper time when it is appropriate to send the thank-you letter. Make sure that the letter will be received by the person to whom it is for either a few hours or a few days after the transaction so details of the said transaction or process is still fresh and can be easily remembered.
  • Assure that you are writing the letter in alignment to the kind of gift or any instance that you have received or experienced. It is a common social rule to assure that a well thought or expensive gift should have a thoughtful letter full of gratitude as well. Tiny gestures may be appreciated through shorter letters in return. This is not to judge the item that has been given to you but rather to keep an appropriate emotion in the thanksgiving process so that proper actions will still be practiced. You may or may not follow this suggestion depending on your personality and/or individual stand regarding the matter as well.
  • Make sure that the medium that you will use in sending the thank-you letter is appropriate to the length of the message that you plan to create. If you have a short message and you want to put it in a big card, start halfway down the paper so that there will be proper space allocation.

Aside from our samples of thank-you letter format templates, our Motivational Poster Templates and Greeting Card Templates are also available for you to view, browse, and download.

Birthday Thank-You Letter Format

Happy Birthday Thank-You Letter

Formal Birthday Thank-You Letter

Career Thank-You Letter Format

Free Career Thank-You Letter

Free Thank-You Letter Format

Free Sample Thank-You Letter

Free Thank-You Letter for Donation

Charity Thank-You Letter Format

Sample Charity Thank-You Letter

Sponsor Thank-You Letter Format

Sample Sponsor Thank-You Letter

Event Sponsor Thank-You Letter

Sponsorhip/Donation Thank-You Letter

Interview Thank-You Letter

One of the most common thank-you letters are those that are sent after an interview. A few of the items that you need to remember in writing this kind of thank-you letter are as follows:

  • Do not be afraid to send a thank-you letter. Sending this kind of letter does not mean that you are trying to hard sell yourself to the company. This will only show that you are truly thankful to the opportunity that has been given to you. This being said, always try to send a thank-you letter after the interviews that you have been in as it provides a bigger impact not only to your professionalism but also to your personal character.
  • Moreover, you can also send a thank-you letter to someone if he or she has helped you with your job search and other transactions that you have undergone to get an interview schedule. A few of these reasons and instances can be any of the following:
    • You should send a thank-you letter to the human resource department of the company for a job interview that has been held. You can easily identify the e-mail address that you will send the letter to. Usually, the business e-mails of the HR Department is what is being used to contact you for an interview schedule. Moreover, you can also personally hand it to the interviewer a few days after the interview especially if it is convenient on your side.
    • You can also send a thank-you letter for an informational internship interview that will soon allow you to enter the corporate world as an intern should you pass the application processes. It is very important to always show your appreciation even in small moments like this as it will help you to build your character profile.
    • More so, send a thank-you letter to any other situation where a person has offered to help you or where you have received professional assistance. A few industries are truly small and there is a chance that you will bump with the same person to whom you will write a letter for but in a different scenario. This is the reason why you should always be kind to people and one way of doing that is to write a letter that will make them feel appreciated.
  • Make sure that you are familiar and comfortable with the format. You can see the abovementioned information regarding the formats that you may follow depending on the medium that you will use. In addition to it, research on the type of medium that the entity to whom you will write a thank-you letter prefers to receive.
  •  Assure that the thank-you letter that you are creating will allow you to give an individual touch to your message. Even if the company where you have applied is more focused in your qualifications that will be helpful for their business transactions, they also care on how you will communicate with other employees of the business and the clients of the company that you will handle in the future as well.
  • Do not forget to sell yourself. A thank-you letter can also be a platform where you can include information that you have not stated during the interview and on your resume. It is very essential to add up a few details about you so the company will be more convinced to hire you.
  • Create a personal and professional impression by using the proper words. Always make sure that you will read your thank-you letter again so you can edit the items that should be changed and for you to assure that the letter is polished and is ready for sending.

Other Kinds of Thank-You Letters

Aside from an interview thank-you letter, other samples of thank-you letters which you may also download from this page are as follows:

  • Business Thank-You Letters which may either be for
    • partnerships,
    • professinal transactions,
    • membership, or
    • new client acquisition.
  • Personal Thank-You Letter
  • Personal Trainer Thank-You Letter
  • Government Official Thank-You Letter
  • Donation Thank-You Letter
  • Charity Thank-You Letter
  • Teacher Thank-You Letter
  • Internship Thank-You Letter
  • Payment Thank-You Letter
  • Sponsorship Thank-You Letter
  • Graduation Thank-You Letter
  • Birthday Thank-You Letter

With all the samples and guidelines that are available on this page, we hope that you are already properly guided with the proper usage of thank-you letters and other information that you need to be aware of in terms of creating and sending one. Again, it will be very beneficial in terms of creating a lasting relationship if you will show your gratitude toward someone who has provided you with an item or an opportunity.

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Sample letter to acknowledge a payment received

thank you payment letter

There’s an art to writing a thank-you letter. It goes beyond saying, “Thanks for _____. I really appreciate it.” We’ll show you some thank-you letter examples and templates that will help you express your gratitude in style.

We’ve all seen the movie and television trope where one character realizes that another has helped them and has a profound realization. The helped person usually says, with feeling, “Thank you. I don’t say it often enough.” But you don’t have to wait for that wind-beneath-my-wings moment to show your appreciation for someone. In fact, you don’t need an epiphany at all, just some common courtesy and the desire to make a good impression.

Here’s a tip: Want to make sure your writing always looks great? Grammarly can save you from misspellings, grammatical and punctuation mistakes, and other writing issues on all your favorite websites.

Thank-you letters aren’t just for that all-important job interview follow-up. Although it’s essential to send a thank-you after an interview, there are plenty of other reasons to send thanks. You might consider thanking people who’ve helped you with a job search, for instance, or someone you met at an event who hooked you up with networking leads. Why not formally thank a colleague who filled in for you while you were on vacation, or your supervisor, who went out of her way to help you get time off on short notice? And don’t forget to send a thank-you note to Grandma. She worked hard on that crocheted blanket! And she probably remembers a time when thank-you cards were required etiquette for such gifts.

Thank-You Letter Types and Templates

You don’t need an excuse to send a thank-you letter—just a reason to be grateful. Here are a few different situations where sending a thank-you is good form, along with some templates to help you write the perfect expression of appreciation.

Job Interview Thank-You Letter

You did it! You wrapped up an awesome interview for a job you’re eager to land. Now that you’ve made a first impression, it’s time to send a thank-you note so that you’ll make a lasting one.

Don’t forget to use your thank-you letter as an opportunity to highlight why you’re the best candidate. Just keep it subtle. Remember, your goal is to express gratitude, not make a full-on sales pitch.

Here’s a tip: Consider the company culture when you decide on the format for your thank-you letter. A structured, formal office like a law firm would be most impressed by a handwritten thank-you note. A Silicon Valley tech startup might see you as a trendsetter if you sent a quick thank-you video as an email attachment. For most situations, an email to the interviewer is a foolproof option, especially if you know the company plans to make a quick hiring decision.

Your thank-you doesn’t need to be formal. In fact, it should be sincere and personable. The goal is to thank the interviewer for his time and reiterate your interest in the position. We covered it in detail in our article How to Write a Thank-You Email After an Interview, According to Experts.


Dear [Interviewer’s Name],

[Opening line thanking them.] [Personalized detail about how you enjoyed meeting them, the hiring manager, and/or the team.] [Sentence that adds value to the discussions you had, and shows your passion for the company and position.]

[Sentence about how excited you are to hear from them, which also sets you up to send a follow-up email later.] [Closing sentence that thanks them again, and offers to provide further information.]


[Your Name]


Dear Ms. Kingston,

Thank you for taking the time to meet with me yesterday to chat about the content marketing manager position at Really Big Corporation. It was a pleasure connecting with you and hearing how energized you are about the company’s content marketing and growth goals. Because of my background in influencer marketing, I was particularly interested in your innovative ideas for influencer outreach—they sparked some ideas of my own and left me with the sense that we’d make an excellent collaborative team.

You mentioned that you’ll be taking some time to make a hiring decision, so I’ll do my best to wait patiently despite how excited I am to be considered. Meanwhile, let me know if there’s any further info I can provide. Thanks again for choosing me.

All the best,

Joe Miller

Saying Thank-You to a Colleague

Is formally thanking a colleague who goes above and beyond required by office decorum? Not really. And yet, it’s a professional gesture that won’t go unnoticed. If you’ve ever felt unappreciated after helping a coworker succeed, especially if you were the unsung hero, then you already understand why a thank-you note for a colleague is a powerful tool for cementing working relationships.


Hi [Name], Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence about why the person’s contribution deserves your gratitude.] [Sentence explaining the positive effect the recipient’s contribution had.]

[Optional: reiterate your thanks or offer a compliment or other friendly comment.]


[Your Name]


Hi Kate,

Thank you for helping me put the final touches on the launch announcement video. You gave up some of your weekend to make it happen, and I just want you to know how much I appreciate your creative talents and energy. Your contributions made a difference, and we not only hit our deadline but created something awesome.

Thanks again. We crushed it!



Thanking Friends and Family

Sometimes, we forget to thank the people closest to us for the things they do or give to us. When a heartfelt face-to-face thank-you isn’t possible, a brief letter, card, or email is an excellent way to show that your friends’ and family members’ contributions haven’t gone unnoticed.


Hi [Name],

Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence or two about why the recipient’s contribution was meaningful to you.] [Optional: A sentence praising the recipient for their kindness, generosity, etc.]

[Optional: Any personal closing statement.]


[Your Name]


Dear Jackie,

Thank you for your help with the family reunion—you’re my hero! The time you put into booking the hall and sending out invitations to family members, not to mention organizing the potluck, took much of the strain off me this year. I learned that, when I have someone to help me, the Nolan family reunion is not only manageable but fun. If you hadn’t jumped in to save the day, I might have ended up canceling it altogether and missing the chance to reconnect with everyone.

I’d love to take you out for coffee next time you’re in town as a small token of gratitude for all you’ve done. Give me a call!


Aunt Carol

Sample Thank You Letter for Payment Received Date Client Name, Address Sub: Thank You Letter for Payment Dear Customer, Hope this letter (or email).

Thank a Customer For a Payment

thank you payment letter

Sending a simple thank you letter goes a long way in strengthening strong and long-lasting business relationships. You might write to a hard-working employee that shows dedication and commitment to your business. Or you might write to a loyal customer who continuously repeats purchases with you. Whoever you want to thank, it doesn’t matter. Expressing your gratitude in writing makes the recipient feel good. And, by doing so, you nurture continued loyalty to your business.

Sending out thank you letters to customers, clients and colleagues becomes a powerful way to secure an ongoing business relationship. Showing gratitude in turn encourages your top customers to sing your praises to others. This could happen through online reviews, on social media and through word of mouth.

Sample Small Business Thank You Letters

An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear.

If you find yourself unsure how to compose a thank you letter, don’t worry. Take a look at the following 5 best thank you letter examples.

Thank You Letter to Show Customer Appreciation

Show your customers you are grateful for their business. And subsequently encourage them to keep doing business with you instead of going elsewhere. Sending your faithful customers a thank you letter cements your business relationship.

Thank you letters become even more appreciated by customers if they offer a reward. For example, try offering a discount voucher. Such rewards act as a lucrative incentive for customers to purchase from you again.

Your customer thank you letter could look something like this:

Dear [insert name],

On behalf of [insert company] I would like to say thank you for being a loyal customer. It has been a pleasure serving you and supplying you with [insert appropriate products or services] and we hope that we can have the pleasure of providing for you for many more years to come.

[Name of business] is committed to providing our customers with only the highest quality of [name of products or service] delivered through impeccable customer service.

As proof of our appreciation for your loyalty and ongoing support, we would like to give you a 20% voucher off your next purchase with us.

Once again, thank you for your ongoing business and we look forward to serving you in forthcoming months.

Best regards,

[Insert your name] [Insert your function]

Thank You Letter Expressing Employee Recognition

Quality, hard-working and dedicated employees don’t grow on trees and should be thanked to show that you recognize their hard work and loyalty. Sending a thank you letter is a personal, simple and cost-effective way to show your recognition and appreciation of your most prized company assets.

Dear [name of employee],

I would like to say thank you for all your hard work this year.

We couldn’t have got where we did this year without your ongoing dedication, commitment, creativity and talent.

Since joining the business in [year] you have gone from strength to strength and are a true asset to our company and our clients.

I look forward to working with you for many more years to come.

Thanks again.

Best regards,

[name] [title]

Festive Thank You Letter

The run up to the Christmas vacation can be the perfect time to send your regards and best wishes for the holiday season and the New Year to colleagues, clients and customers.

If you’re struggling with the right words to use on a festive thank you letter, here’s template you might want to use.

Dear [name of recipient],

As the festive season approaches, on behalf of [name of business] I would like to say thank you for all the support and commitment you have shown to us in the last 12 months.

You are an exceptionally valued [member of our team/customer/client] and I would like to send my personal thanks for your continued support.

We consider you as a friend of [name of company] and extend our warmest wishes for good health and festive cheer.

It is people like you that have helped our business get where it is today.

I hope you and your family have a magical Christmas and a Happy New Year and I look forward to doing business with you next year.

Happy Holidays.

Best wishes

[name] [title]

Thank You Letter Acknowledging a Client Visit

The arrival and prolific growth of remote, digital forms of communication has not stamped out the yearning for personal, face-to-face meetings. In fact, research shows that around 9 in ten people say small meetings are their favorite method of communication.

For clients that have taken the time and made the effort to visit your business, it is important they are adequately thanked.

Your thank you letter for client visitations could read something like this:

Dear [name of client],

On behalf of [name of company] I would like to thank you for taking the time to visit us on [date of visit].

We felt the meeting was extremely valuable in getting to know you better and securing some solid goals on how we are going to proceed with the campaign [or type of service] in the forthcoming months.

We hope you got as much out of the meeting as we did.

I look forward to our next catch up and, in the meantime, if you have any questions or queries, please don’t hesitate to get in contact with one of our team.

Thank you and best wishes.

Kind regards,

[name] [title]

Thank You Letter Recognizing Excellent Customer Service

Customer service departments can be the backbone of a business, the department that often gets the most flack and the least rewards.

Make sure you give your hard-working customer services’ team the recognition and thanks they deserve by sending them a personal letter of thanks, which could read something like this:

Dear [name of employee],

As a valued and hard-working member of our customer services department I would like to thank you for all your hard work and being such a key face behind our company.

The business has had great reviews and feedback in recent months, positivity that has been driven by our always-smiling and never flustered customer services team.

You are a vital member of our customer services department and I would like to say thank you and hope you remain part of the team for a long time to come.

Once again, thanks for your hard-work and commitment in what I know isn’t always an easy job.

Best wishes,

[name] [title]

Photo via Shutterstock

WATCH THE VIDEO ON THEME: Letter Q Themed Trivia

OBJECT: THANK YOU FOR PAYMENT AFTER PHONE CALL Dear [CONTACT NAME], Your letter of 27.08.2018 in which you enclosed your payment of [AMOUNT].

thank you payment letter
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