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Thank you note after second job interview template

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Thank you note after second job interview template
October 11, 2018 Holiday Thanks 3 comments

Why And How To Send A Thank You Letter After A Job Interview I wanted to take a second to thank you for your time. I enjoyed our.

How to thank your interviewers

The thank you note is easier than you think. Here are a few sample letters to get you started.

Similar to a first date that went well, you need to follow up an interview with some sort of correspondence. But what do you say and how do you say it?

Assuming that you did your research about the position and the company before your interview, the thank you note is easier than you think. Here are a few sample thank you letters for different interview scenarios:

The Informational Interview/30 Minute Phone Interview

This thank you can be handwritten, but because it was more of a discovery meeting, sending an email on the same day as the interview is appropriate:

Hi Jane,

Thank you so much for taking the time to meet with me today about ABC Company. From my research and information that you shared with me I think I would be a great fit for the position because of my track record in XY and Z.

I am very excited about the possibility to work on your team and would love to come to the office and meet with everyone in person. Again thank you for your time and I look forward to hearing from you!


The Formal Face to Face Interview

This thank you note can be done either snail mail or email; I prefer hand written for face to face though. A sure way to make sure the letter will get to your recipient quickly is to have a note with you and have an intro already penned. That way when you are leaving, or sitting in your car you can finish the thank you note with details that would pertain to your interview. After you sign and seal the letter, run it back in to the reception desk. For my Brightwing thank you letter to Adam Conrad, I dropped it off at my friend Matt Glynn’s house to ensure next day delivery.


It was so nice to meet you in person today and see who I have been emailing with the past few weeks! After meeting with you I definitely think I would be a great fit for XYZ position because of the 3 years experience I have in supporting EFG.

I have also spearheaded ABC project where I managed a talented team of 5 people. As I said today, I have been interested in working for ABC Company for several years and would be elated to work on your team! The culture seems to be one I would fit in and thrive. I look forward to hearing back from you!


The Face to Face Interview with Multiple People

If you are asking yourself, “Wait I need to write a thank you letter to everyone I met with?” Absolutely. You should send a thank you to everyone you met, not a group thank you note. That seems like you are either too cheap, lazy or ran out of stationary.

The same timing applies with the multiple thank you letters as the single in person thank you letter. If you weren’t planning on seeing multiple people, it’s OK to wait until you get home to write and send the thank you notes. The example above would be fitting, just adjust the note to match the kind of conversation you had with each interviewer.

The Second Round Interview

If you have reached this point, and are looking to write your second round, etc, interview thank you letter then great job! You’re obviously on the right track. With your second, third, etc round interview, the thank you note should continue to emphasize your enthusiasm for the position, the company and why you are the best fit for the position based on your experience.


It was great to meet with you for a second interview today! My enthusiasm for the position and working for ABC Company is only growing. In my first interview, meeting with the team was great! I really feel that we would get along personally and professionally.

I still think that I would be a great fit for this position because of XYZ. I showed leadership through ABC and saw success through DEF. As I have said, I have wanted to work for this company for some time now and am excited to have had the opportunity to interview for this position.

Thank you again for taking the time to meet with me, and I look forward to hearing back from you!


We wish you the best of luck in your interview process!

Elyse Lopez is a writer and researcher for Brightwing, a recruiting and learning solutions company that specializes in company culture and workplace management. She likes to make Detroit look good, Notre Dame Football, running, dogs, and strategically placed one liners.

If you've just had a second interview for a job, congratulations! well-written, professional and courteous thank-you letter after the second interview could mean.

How to thank your interviewers

thank you note after second job interview template

The thank you note is an essential part of a top-notch candidate’s repertoire during the interview process. And without question, it is a must after each and every interview. Why? Because it’s an expression of appreciation, courtesy and professionalism. And is a positive reflection of You to an employer.

In the world of thank you notes, handwritten and email are both acceptable forms in today’s market and are, ideally, sent within 24 – 48 hours of an interview. But at times, there are circumstances that cause a candidate to procrastinate or…forget to make the follow up effort. So time passes – and the question arises as to whether too much time has passed for a thank you to be effective or worthwhile.

In your situation, it has been a week since your interview. Is this too much time in the rearview mirror to extend your appreciation? No. There is no statute of limitations on a thank you. Granted, I don’t advise to let too much time pass, but to an employer…a late thank you is better than none at all. The key in dealing with the tardiness is to be genuine and express your apologies for the delay. Then, proceed with your additional sentiments. Below are a few examples:


Apologies for the delayed note of thanks. I wanted to express my sincere appreciation for your time to discuss the Counsel/Partnership opportunity with your company/firm last Tuesday. The role is very appealing to me and I believe I could add a lot of value to your team. I look forward to continuing our conversation.  Best Regards, Richard”


Thank you for taking the time out of your busy day to meet with me about the VP of Legal Affairs role with your company. I apologize for the delay in sending my note, a few critical matters arose at the office and I am now resurfacing – I appreciate your understanding. The position you described during our conversation sounds like terrific opportunity and my interest is high. I would welcome next steps in the process.  Many thanks again, Barbara”


Apologies for being a bit tardy with my note. I wanted to thank you for spending so much time with me last week in our interview. I greatly enjoyed learning more about the firm as well as the partnership opportunity. It sounds like there are exciting developments at Firm XYZ and I am very interested in continuing our discussion regarding a possible fit.  Best, Joan”

When it comes to building a successful career, the best professionals attend to the smallest details. This includes sending thank you notes after interviews. While it’s best to act immediately with this communication, don’t worry or hold back if you find yourself behind. It’s not the end of the world. So send the note now and look forward to your next round of interviews.

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Why And How To Send A Thank You Letter After A Job Interview

thank you note after second job interview template

If you've just had a second interview for a job, congratulations! The fact that you've made it this far is an achievement, especially when it's likely that there were many competitors for the job. It's always a good idea to write a thank-you note after a job interview, but in the case of a second interview, it's particularly important. Sending a well-written, professional and courteous thank-you letter after the second interview could mean the difference between getting hired and not getting the job.


  • Keep your thank-you letter short. Remember the main goals: to get your name in front of the interviewer one more time, to thank him and to remind him that you very much want the job. Be sure the tone of your letter is formal and professional, even if the interview was relaxed and casual. Carefully proofread the thank-you before you send it.

About the Author

In addition to a successful career as a professional writer, Cindy White spent several years in mid-management positions for a Fortune 500 company. Prior to that, she enjoyed her tenure as a technical writer and technical documentation supervisor in the manufacturing industry. She holds a bachelor's degree in English from the University of Nevada-Reno.

Photo Credits

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Decide whether you'll send your thank-you through the U. S. Postal Service or via e-mail. It's usually preferable to send it through the mail, if possible, because that's a more formal means of communication. But many employers would be open to accepting an e-mail, particularly if they encouraged applicants to respond to a job announcement via e-mail or apply online in the first place. E-mail is also helpful if you need your note to get there fast.


Start by thanking the person for the interview. Always address your thank-you directly to the person who interviewed you, using either "Mr." or "Ms." and the person's last name. Do this in your thank-you letter even if the person who interviewed you asked you to call him by his first name. Express your appreciation for the interview and include the title of job, for example: "I'm grateful for the time you spent interviewing me for your marketing assistant position last Tuesday."


Explain once more why you're the best candidate for the job. This should be brief. There's no need to repeat all your qualifications since the employer has already seen your resume and talked to you twice. Still, it's appropriate and helpful to concisely explain what makes you the most qualified for the job, for example: "After discussing the details of the marketing assistant job with you, I'm convinced that my two years of experience as a marketing assistant at XYZ Company make me uniquely qualified to fill your position."


Close your thank-you by emphasizing your interest in the job and telling the interviewer that you're looking forward to hearing from her in the near future. A good example would be, "I am very much interested in the marketing assistant position. Please let me know if there's additional information you need from me. I am eager to move on to the next phase of the interview process."

You got called back for a second interview and aced it! Imagine your second interview went well — you asked all the right questions and you feel job within 24 hours, but sending an additional handwritten thank-you note can help make.

Send a Thank-You Letter After Second Interview

thank you note after second job interview template

In 8 minutes you’ll know how to write the best thank you email after an interview. And it matters a lot:


If you’ve made it to the interview, you’re up against 4 or 5 other candidates. It’s safe to assume their qualifications are similar to yours. You’ll need an extra gear to outperform them.


A well-written interview thank you email could be that very gear.


Most candidates don’t send them. Or send out thank-you notes that just don’t cut it.


Thanks to this guide, you’ll do way better than them.


In this article, you’ll find:


  • How to write a thank-you email that will dazzle every interviewer.
  • Sample thank-you emails after an interview you can copy, adjust, and use.
  • What you need to know about the job interview thank-you note etiquette: when to write it, to whom to address it, and how to send it.


Preparing for more interviews? Get our ultimate free checklist: 42 Things You Need to Do Before, During, and After Every Interview


Already sent a thank you email for an interview and there’s still no response? It’s perfectly okay to follow up again. Here’s how: Sample Interview Follow-Up Emails for Various Scenarios


Still waiting for that interview call-in? See if it’s the right time to follow up on your resume: How to Follow Up on a Resume and a Cover Letter


To begin with, see these two very different interview thank you letter examples. Read on for a breakdown of what makes a perfect post-interview thank-you email and see 4 more samples for different types of positions.


Interview Thank-You Email: Right vs. Wrong Examples



Subject Line: Thank You Amanda!


Hello Amanda,


Thank you so much for taking the time to meet with me and talk about the position of the Senior Digital Marketing Specialist with ABC Inc. yesterday. It was a pleasure to learn more about your approach to growing organic traffic.


Our conversation made me even more excited to join ABC. What interested me in particular was how sharply your efforts are focused on the actual reader experience, not just technical SEO issues.


I was thinking about what you said regarding your plans to expand the email subscribers base by offering free bonus content downloads in the upcoming quarter. In my current role as Content Marketing Specialist with XYZ I found that using contextual click-triggers for bonus downloads within blog posts increased the subscription rate by 35% compared to regular pop-ups. I hope that helps!


I’m sure my experience can translate into similar success as your new Senior Digital Marketing Specialist.


If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing back from you next Friday, as discussed.


Thanks again for your time!




Jane Redlock


[email protected]


Subject line: Great interview, thank you!


Dear Hiring Manager,


I enjoyed meeting you in person after all these emails we’ve exchanged. It was a pleasure to be interviewed yesterday.


I already said how excited I was to join your team. I’ve achieved so much in my current position (as you’ve seen on my resume) and I know I will be a great asset to your company.


Please, let me know as soon as you know anything about the further steps of the recruitment process. I hope to meet you again and become one of your team members soon! So excited!


Joe Fallange


The difference is clear, isn’t it?


Now, let’s examine the anatomy of the best thank you email after an interview so that you can write yours in no time!



How to Write a Thank You Email after an Interview


Before we jump right into the post-interview thank-you email writing formula—


You need to realize how crucial this part of your job search is.


  • According to a recent study, 1 in 5 recruiters and hiring managers will automatically dismiss a candidate if they haven’t sent an interview thank you email.
  • What’s more, this survey revealed 80% HR managers consider thank you emails helpful for reaching the final hiring decision.And yet—
  • Another report by Careerbuilder shows that 57% of job seekers don’t send thank you notes after an interview.


Sending any thank you email after a job interview puts you ahead of over half of the competition.


A great, personalized interview thank you email? That’s what will make you the frontrunner.


The bottom line: yes, you always need to send a “thank you for an interview” email.


Here’s how to write a perfect thank you email after an interview in 7 easy steps:


1. Create a clear subject line


No puns, no jokes, go straight to the point. It’s the only way to make sure your thank you email gets opened.


Sample subject lines for a thank you email:


  • Thank you, [Interviewer’s Name]!
  • Thank you for your time and advice
  • Thanks for the interview yesterday
  • I enjoyed learning more about [Company Name]
  • Thank you!


Simple as that!


2. Open with a personal greeting


  • Address the hiring manager directly, by name.
  • If you’ve interviewed with more than one person, send personalized thank-you notes to each of them.


3. Express your appreciation


  • Since it’s a “thank you email” open with a “thank you!”
  • Be sincere and authentic when expressing gratitude or appreciation.
  • Show that you care about the time the interviewers spent with you describing the details of your position.


(To see what I mean, check out the wrong example above again. See how many personal pronouns the candidate used. It doesn’t read like a sincere “thank you,” more like “I know I’m awesome.”)

4. Restate that you’re interested in the job


  • During the interview, your future employer wants to make sure you’re the right fit for the company. But…
  • They also want to know you’re genuinely eager to join. Make sure to mention that in your thank you email.
  • If the interview made you realize the job is not right for you, clearly state that in your thank-you email. The hiring manager will appreciate your honesty, plus, you’ll help them save time.


5. Refer to something specific you discussed during an interview and make an offer


  • Identify what’s particularly interesting to you about the position and explain why. This way, you’ll make your email after an interview feel personalized.
  • Refer to your skills and experience and show how you’re going to use them to help your future employer get what they want.


6. Say you can provide additional information and remind them about the established response deadline


How to end a thank you email after an interview?


The golden rule is, be brief and polite. A succinct paragraph such as the one below will do:


Should you need any additional information from me that could assist with the decision-making process, feel free to contact me. I look forward to our call next week as discussed.


7. Close with a professional sign-off


  • Thank them again.
  • Sign off with a “sincerely” synonym followed by your full name.
  • Below, put your basic contact details: telephone number and email address.
  • Optionally, add extra links (e.g. your LinkedIn, Twitter, or a personal website).


By the way… You probably have some more interviews ahead, right? Make sure you’ll come out on top! Read our complete job interview guide: Frequently Asked Job Interview Questions and Sample Answers


Alright. Enough theory. See our customizable examples of thank you notes after an interview, choose one that fits your situation best, fill in the gaps with details, and hit “Send!”



Sample Thank You Emails After an Interview


All of the below interview thank you note examples vary by length, complexity, and the degree of formality. Give them a read and think about which one is best for you.


But remember:


These sample thank you for an interview emails are here just for reference. Don’t copy-paste them. The more personalization you add, the better!


For starters, a basic, short thank you interview email.


Simple and Short Thank You Email After an Interview

Subject Line: Thank You [Interviewer’s Name]!


Hello [Interviewer’s Name],


Thank you so much for taking the time to meet with me and talk about the position of the [Position Name] yesterday. It was a pleasure to learn more about your business approach.


Our conversation made me even more excited to join the [Company Name]. What interested me in particular was [something specific you discussed during the interview].


I was thinking about what you said on [the upcoming challenge your interviewers mentioned]. In my current/previous role as [your current position] I found that [a quick explanation of how you tackled a similar problem].


I’m sure my experience can translate into similar success as your new [the name of the position you’re applying for].

If you need any additional information from me at this point, please feel free to contact me. Looking forward to hearing back from you on [the specific date established during the interview].


Thanks again for your time!




[Your sign-off]


  • It will be a good thank you email after the first interview.
  • It’s a good post-interview thank you email sample for entry- to mid-level candidates.
  • Notice how the tone is balanced: it’s formal and polite but with a personal, relaxed touch.
  • This one will also work great as a thank you email after a phone interview.


A More Formal Job Interview Thank You Note Sample


Subject Line: Appreciate your time and advice, Mr./Ms. [Interviewer’s Last Name]


Dear Mr./Ms. [Interviewer’s Last Name],


I want to take a moment to thank you for taking the time to talk to me about the position of [the position you’re applying for] with [Company Name] yesterday. It was truly inspiring to have such a meaningful conversation with someone who shares my approach to [the type of business activities you discussed] and to learn about your industry insights.


The information you shared about your future projects convinced me that this job is a perfect fit for my professional and personal interests and one where I could make a valuable contribution. I particularly enjoyed learning about [specific information about the job the interviewer shared with you] since [the reason you found it interesting].


I was also thinking about what you said on [the upcoming challenge your interviewers mentioned]. In my current/previous role as [your current position] I found that [a quick explanation of how you tackled a similar problem].


Finally, please find attached the details of some of my projects we discussed and an exact documentation of their business impact.


Should you need any additional information from me that could assist with the decision-making process, feel free to contact me. I look forward to our call next week as discussed.


Thank you once again.


Best regards,


[Your sign-off]


  • The above interview thank you note example is recommended for corporate positions.
  • Notice that it’s more detailed than the first sample. Use it only after in-depth interviews that took more than 45 minutes.
  • A good pick for senior or C-level candidates.


Sample Thank You Email After a Second Interview


Subject line: Thank you for the opportunity!

Dear [Interviewer’s Name],


It was a pleasure to come and chat for the second time, thank you for this opportunity! Now I’m even more certain that I will be able to help deliver great results working as [the name of the position] with [Company Name]. What’s most exciting for me is [a detail you discussed that makes you most eager to join the company].


As regards the project we discussed, I started to think about what is necessary for us to make it successful. Please have a look at the attached presentation where I outlined my preliminary ideas. If you have any questions, please let me know. I’ll be happy to elaborate on the details.


Thank you again for your time. I look forward to hearing from you on [the established date] as discussed.



[Your sign-off]


  • Just like after the first interview, you have to send an interview thank you email after the second one, too.
  • Notice how this sample thank you email after a second interview refers to specific projects.

Interview Thank You Email Sample: An Informal Approach


Subject line: Great speaking with you!

Hi [Interviewer’s Name],


I had a lot of fun learning more about the challenges ahead of the next [the name of the position] with [Company Name] yesterday! I’d be really excited to join your team and help [bring more users/increase revenue/anything else you’d be doing].


I was thinking about what Michael said regarding [a specific issue one of the interviewer’s discussed]. In my last role as [the name of your current/previous position] I found that [a specific solution you used to tackle a similar problem] is by far the most effective strategy. It helped bring an overall increase of X% in [a specific metric in question]. I hope that helps!

Please feel free to contact me if you find you need any more information. I look forward to our call next week. Thanks so much again!

Best wishes,

[Your sign-off]

P.S.—I also wanted to say that you were right about the coffee at Luke's. I stopped by on my way home. Delicious! [Or an informal reference to any other part of the interview. Something along the lines of: “I hope you enjoyed the concert last evening”/”I followed your recommendation to start watching ‘Sharp Objects.’ I’m super hooked!”]


  • A good thank you email template for positions at small companies with relaxed culture.
  • The above sample will also work great for jobs at startups, or creative and artistic roles.
  • If you feel that the atmosphere of your interview was very informal, make sure the tone of your thank you note matches it.


Pro Tip: Don't forget to proofread your email. You can use apps like Grammarly or Language Tool to help you avoid nasty typos or bad syntax.



When, to Whom, and in What Form to Send a Thank You Note after an Interview: The Logistics


So, you’ve just written a stunning post-interview thank-you note.


What should you do with it now? When to send it? To whom to address it? Is a thank you email always okay or do you need a handwritten note?


It’s a lot to remember, but don’t worry—


When to send thank you email after interview?


It's best to send a thank you letter while you're still fresh in the interviewer's mind. So you should send the email message within 24 hours of the interview (the same day as the interview or the next). If the interview takes place on Friday, send a thank-you email on Friday afternoon or on Monday morning. Don’t send formal emails over the weekend.


What about sending a thank you email after an interview to multiple interviewers?


  • Send a thank you email after every interview to everyone that was in the room with you.
  • Each of those thank you notes has to be at least slightly different and personalized because they will share them with one another.
  • The exception is a panel interview, especially if many of the participants joined via phone or Skype: in this situation, send one thank you email after an interview addressed to everyone.


Don’t have everyone’s email addresses?

Send one email to the person whose address you have and either ask them to forward your thank-you email to other interviewers, or ask for the email addresses of the other recruiters and email them directly.


Pro Tip: If you interview with multiple people, ask for business cards during the interview, so you don’t have to search or ask for emails later.


Handwritten thank you letter after an interview or an email?


An interview thank you email will be your safest choice.


Why? Because it’s quicker than a snail mail interview thank you letter. Plus, a recent study has shown that 94% of hiring managers find post-interview thank you emails appropriate.


The only exceptions where it’s a good idea to send your thank-you letter via snail mail are:


  • Jobs in extremely traditional industries such as wedding planning or stiff, suit-and-tie law firms.
  • C-level positions.


Key Takeaway


Here’s all you need to know about writing a thank you email after an interview in a nutshell:


  • You must always send one within 24 hours of the interview.
  • Send a separate thank-you note to each of your interviewers.
  • Thank them for the opportunity. Be genuine in expressing your gratitude.
  • Reiterate your interest.
  • Personalize, personalize, personalize. Refer to what you discussed during the interview.
  • Make an offer: show how your experience can help with their upcoming projects and tasks.
  • Before the sign-off, remind them of the established response deadline.


Have any extra questions on how to write a perfect thank you email after an interview? Could use some help crafting yours? Drop me a line in the comments and I’ll reply to all your questions!

WATCH THE VIDEO ON THEME: Job Interview Follow Up - 4 Guidelines

Why And How To Send A Thank You Letter After A Job Interview I wanted to take a second to thank you for your time. I enjoyed our.

thank you note after second job interview template
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