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Sample of Follow Up Letter:
Sending a thank you letter to a network contact or interviewer demonstrates that you If typed, it should be printed on the same paper stock as your resume. You .
By Susan P. Joyce
If someone, particularly a current employee of your target employer, refers you for a job opportunity, they deserve a great thank you!
The person who referred you has put you at the head of the line of people applying for a job.
Only current empoyees have a better chance of landing that job than someone who is referred.
Employee referrals are the Number 1 way employers hire people from outside of the company -- a.k.a. "external hires"!
Job boards like Indeed and CareerBuilder are much less effective:
[Source: 2018 SilkRoad Source of Hires.]
Employers love their employee referral programs (a.k.a., "ERP") because employees hired through those programs are usually more successful than non-referred employees, stay longer, and also have a lower total cost-of-hire -- ALL benefits for the employer.
Often, through the ERP program, the employee making the referral receives a financial reward when the person they referred is hired.
[MORE: How to Find Jobs Through Employee Referral Programs and Shortcut to a New Job: Tap an Insider.]
Like the thank you for a job referral by an external recruiter (when an external recruiter refers you to a job), this thank you provides an update about what happened in the interview.
Of course, it also contains your thanks for the referral and the major advantage provided to you as a result.
Like other job interview thank you notes, send this message as soon as possible after the job interview.
Email is usually acceptable in most situations, particularly if email has been your standard way of communicating with the person who referred you.
To be sure the thank you is received, consider following up your email with a hand-written or typed thank you note sent to the person's business address.
On the other hand, if your other correspondence with the referring employee has been formal, don't use email for your thank you. Send a formal note via the postal service, and send it very promptly as with all of your thank you notes.
Keep your note short and to the point. Be honest, but don't be negative. If you think something went seriously wrong in the interview, you may want to share what happened, and ask for advice, depending on your relationship with the employee.
Adapt the text in the samples below to your circumstances.
Replace the Italicized text in both samples, below, with whatever terms are appropriate for you and your situation.
For a formal message, typed (or hand written) and sent in a stamped envelope, use the formal business letter format like this:
Your street address
Your City, State and Zip Code
Date of the letter
Name of the Recipient
Job Title of the Recipient
Name of the Employer
Employer's Street Address
Employer's City, State and Zip Code
Dear Mr./Ms. Last Name:
Thank you very much for referring me to the[Job Title] position at [Employer Name]! I interviewed for the job today [or yesterday or the date] with [Name and Job Title], [Name and Job Title], and [Name and Job Title] at [location, if relevant].
I think the interviews went well, and I enjoyed the opportunity to learn more about [Employer Name]. I look forward to the next steps in the hiring process. [Name] told me that they would be in touch in [timeframe]. If you would like, I will keep you posted.
Again, thank you for your help. I greatly appreciate your assistance.
[Your tagline, like "eCommerce Customer Support Specialist"]
[Your job search email address]
When you have a less formal relationship with the employee who made the referral, particularly if you have been communicating via email or if you email this person regularly on other matters, email should be appropriate.
Subject: Latest update on your referral to [Job Title] position!
Dear [first name or Mr./Ms. Last Name]:
Thank you very much for referring me to the[Job Title] position at [Employer Name]! I greatly appreciate the time and effort you expended on my behalf.
I interviewed for the job today [or yesterday or the date] with [Name and Job Title], [Name and Job Title], and [Name and Job Title] at [location, if relevant].
I think the interviews went well, and I enjoyed the opportunity to learn more about [Employer Name]. [Name] told me that they would be in touch in [time frame] for the next steps in the process. If you would like, I will keep you posted about any progress being made.
[If the person helped you prepare for the interview or offered you advice and guidance, you might want to briefly share an example of how that help or advice was useful.]
I look forward to moving on to the next steps in this hiring process.
Again, thank you for your referral [or referral and help, if appropriate].Your assistance was essential.
[Your job title or tagline, like "eCommerce Customer Support Specialist"]
[LinkedIn Profile URL]
[Phone number -- not your work number if you are employed]
Don't bug your contact about what is happening at the employer. Hopefully, your thank you note will motivate them to respond to you, perhaps after checking to discover the post-interview perspective of the interviewers.
Unless you have great news to report (like another round of interviews or a job offer), wait at least a week before contacting the person again, even if the schedule discussed in the interview is missed.
If you receive a job offer later, be sure to send another note plus a bouquet of flowers or some other appropriate gift to the person who referred you!
Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff “graduate” who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at @jobhuntorg and on Facebook, LinkedIn.
Posted on by Biron Clark
You’ve probably heard that you should send “thank you” emails after your interview.
You’ve probably also wondered: Does it really make a difference?
Is it worth your time?
And what happens if you don’t send one?
I’m going to reveal how employers really view “thank you” emails and the situations where it can make a difference in deciding who gets hired.
First, I’m not going to tell you that every hiring manager cares about “thank you” emails.
Some do, while others don’t.
However, it’s impossible to know which hiring managers care and which don’t, and there’s no real down-side to sending a “thank you” email to a hiring manager who doesn’t require or want it.
They’ll simply note that you were thorough enough to follow-up and made the extra effort (and that’s not a bad thing to demonstrate after an interview).
I’m also not going to tell you that sending a “thank you” email will put you over the top and get you hired if you seemed unqualified, if you walk in without researching the job and company, etc.
However, in most cases where your interview went pretty well, the employer is considering you along with a few other candidates. This is where sending an interview “thank you” email makes the biggest difference and is why I believe you should always send one.
Sending a “thank you” email can be the tie-breaker between you and another candidate.
It shows employers that you care about their job and are interested in what you discussed in the interview.
Employers NEVER want to hire you if you don’t seem to want the job and show that you’re excited about the work you’ll be doing.
Their fear is that even if you’re qualified, you’ll lack motivation and may get bored and leave soon after being hired.
This is a significant fear for employers because it costs a lot of money and resources to hire and train someone.
Sending an email to thank them and reaffirm that you’re still interested will remove any doubt they have about you wanting the job.
That can go a long way toward getting you hired.
Thanking them after the interview also shows that you don’t take things for granted and are grateful overall. This suggests that you’ll be easy to work with and have a positive impact on the company culture.
Hiring managers care a lot about the character and personality of who they bring onto their team. Sometimes it’s as important as your job-related skills.
Finally, a “thank you” email is a chance to remind them why you’re a great choice for their position from a technical perspective.
Maybe they’re on the fence between you and another candidate, and pointing out one of your biggest strengths could be the tie-breaker.
For example, you might write:
Thank you for taking the time to meet with me yesterday. I enjoyed hearing about what the day-to-day work would look like as a Senior Account Representative.
I’m confident that my 2 years of experience in customer support at XYZ Company would give me an advantage in this role, especially since both positions involve responding to a high volume of customer requests primarily via email.
I’ve learned that communication via email requires a unique approach, since you can’t gauge their reactions in the moment, and it’s easier to have miscommunications if you’re not careful.
This is something I’ve worked on mastering in my previous position and I’d love to continue working in this area.
Thank you again for your time yesterday, and I look forward to hearing about the next steps!
In the meantime, don’t hesitate to contact me if you have any questions or concerns.
I’d recommend including the following in any “thank you” email you send:
I’d recommend sending this at lunchtime the day after your interview.
If you interviewed on a Friday, you can send it the same evening when you arrive home, so that you’re not sending it on a weekend.
While sending a “thank you” email isn’t a substitute for walking in prepared and ready to impress the employer in your interview, it can be the difference between a job offer and a rejection, especially since most companies have multiple candidates they like for each role.
By following the steps above, you can send “thank you” emails that show employers you value their time and truly want their job, which will help you stand out from other candidates and win more job offers.
Biron Clark is a former Executive Recruiter and founder of the job search website CareerSidekick.com . As a recruiter he has partnered with Fortune 100 companies down to six-person tech startups while helping hundreds of job seekers advance their careers.
An employee "thank you for applying" email lets job applicants know that The idea is to send applicants 5 questions that take about 20 minutes to answer. to hear back, and checking to see if you received their resume.
Do you send a reply to candidates informing them that you’ve received their application? Or are they left in the dark until a standard rejection arrived, telling them that the position has been filled by someone else. When you recruit using an ATS (Application Tracking System) feedback or confirmation doesn’t take long, and it leaves a lasting positive impression on candidates. Feedback or confirmation are important to keep in mind for a good candidate experience, and you are welcome to use this template as a guide to get started.
How would you like to be treated when you apply for a job? To live in uncertainty whether the application was received? To not hear anything at all from the company until a month later when you see a new email in your inbox with the rather dull wording “Thank you for your application. The position has been filled.” as the only, and final, communication.
No matter if your company struggles with large volumes of applicants, or search to find any at all, it is important that each and every candidate feels well treated. Contact, feedback or a simple confirmation of submitted application will influence how the candidate feels about you as a potential employer. In turn, it may also affect your employer brand, reputation and in the long haul if other candidates will choose to apply at your company.
A part of creating a better candidate experience has to do with how you communicate with candidates and potential applicants. Confirming that the application has been received, even if it’s a simple auto reply, is the most basic step towards creating good rapport with the candidates. And with that, a better candidate experience.
Replying to candidates to confirm that their application has been received can be done effectively using an automated response. But it’s well worth putting some time and effort into the message itself. After all, it’s going to be the first message sent directly from you to a candidate. Confirmation messages are also an excellent way to inform applicants about the recruiting process. Are you waiting until the application deadline before going through applications? Let them know straight away. It will minimize the chance that candidates grow tired of waiting, and fewer will be in touch with questions about the same things.
In the confirmation email you should include:
Are you in the early stages of the recruitment it’s quite alright to use a general template. Later stages of the recruitment should be more personalized and preferably contain feedback from the interview.
Depending on how many candidates have applied you can either create a very general template where you can basically send out an auto reply as is, or a bit more personalized version with the candidate’s name.
Hint!Recruiting software can be a huge help for sending out personalized automated emails.
Subject: Your application to [Company name]
Hello [candidate’s name],
We’re received your application for the position of [title]. [Short description of the recruitment process]. You can read more about us on our company career page [link to career page] or follow us on social media on Facebook [link to company Facebook page] and Instagram [link to company Instagram page] to get the latest updates.
If you’ve got any questions you’re welcome to contact me at [telephone number and/or email address].
[Email signature and contact information]
Show a bit of personality! Just as companies use logos and colors to express their brand, written text and choice of words show company character and personality. Customize the email template with words, expressions and explanations that suit the tone of your business.
A few inspirational examples:
Informal and personal tone for applications to a specific position:
Hi [candidate’s name]! We’re thrilled that you’d like to join us here at [company]. We’ve now got your application that you sent us about [position] and since we have a look through applications as they come in, we’ll be in touch next week if we’d like to meet you for an interview. Unfortunately, days are short and applicants are many so we won’t have time to meet everyone. If don’t feel we’re a match [name of recruiter] will let you know by email. Keep in touch on Instagram and Snapchat!
Formal tone for anyone who’s applied for a specific position:
Hello. This is a confirmation that we have received your application. You have applied for the position of [title]. The last date of application is [last date of application] after which we will start going through all applications. We will let all applicants know if they are put through to the interviewing round or not. More information about our recruitment process is available at this page [link to career page]. Thank you for your application, and have a nice day.
General confirmation for any application:
Hello! We always look forward to go through applications of great people who’d like to work with us at [company]. Thank you for applying for a position with us, and here’s a confirmation that we received your application. One of our recruiters will contact you shortly to let you know about the status of your application.
Figuring out good email templates to send to candidates throughout the entire recruitment process is an excellent way to improve the candidate experience. Another crucial piece in attracting talent and ensuring a positive impression of your company is the job ad itself.
Download this free checklist for checking your job ads to make sure that you've remembered to include all the information applicants want to know before applying.
Other great reads:
Thank you for reaching out about this opportunity—it sounds like a great job and aligns Re: Rina from ABC Health has sent you a message about your resume.