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Thank you for coming to the meeting

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Thank you for coming to the meeting
April 20, 2019 Holiday Thanks 3 comments

Why send a meeting thank you note? Meetings can be a big drag: They can be fist-eatingly boring, last an eternity, or force you to solve very difficult problems.

Thank you for attending our kick-off meeting on May 22nd in Richmond.  We had a great turnout — over one hundred people attended in person  — and very engaging discussions.  The CARE steering committee is looking forward to continuing the conversations as the campaign moves forward.

Our next step is to organize into work groups.  As I mentioned at the kick-off meeting, CARE will have the following three work groups:

  1. Eviction prevention services and supports – Chair:  Alice Tousignant
  2. Supply and demand of quality affordable rental housing – Chair:  Sim Wimbush
  3. Law, court practice and legal representation – Chair:  Christie Marra

Each work group will meet over the summer and should be prepared to present recommendations at the September 25th CARE meeting.  The recommendations do not need to fit into any particular category — be creative!  You are welcome to join one, two or all work groups.

Please indicate which work group or groups you want to join by completing this form.

The work group chairs will be contacting you soon with more information.

Thank you for joining our effort to reduce evictions in Virginia!

Thank you all for coming to the PTA meeting last night! We had a fantastic turnout of upwards of 60 people. Thank you to all who took up the call.

Meeting and Event Testimonials

thank you for coming to the meeting

Sample Letter #1

Copied!

I would like to express my gratitude for our meeting yesterday. It was both enjoyable and informative. Your insightful presentation contained several innovative ideas that we are now considering for our new advertising campaign. The committee has asked me to express our sincere appreciation and to invite you to continue to share your expertise and advice with us as we formalize our course of action. With your permission, I will notify you as soon as we schedule our next planning meeting. We will look forward to seeing you there.

Sample Letter #2

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Thank you for the opportunity you gave me to interview for the testing position. The development projects sound exciting and the people I met were congenial and professional. Doe Corporation seems like a wonderful place to work and the Springfield area is beautiful. I would very much like to be part of the Doe team. I will be available next week and will be happy to provide more information to help you make your decision.

Sample Letter #3

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Thank you for meeting with me on Thursday to discuss the possibility of my transferring to Doe South Division. As I mentioned, I am interested in the diversity of projects that the South Division handles and would also find the geographic area to my liking. I feel that I would fit in well and could contribute much to your design efforts. I would be very pleased if you were to include me on your team. I will look forward to your decision.

Sample Letter #4

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Thank you for allowing me to show you our new product yesterday. I appreciated the time you took from your busy schedule. I hope you found my presentation useful and that you could see how our program can be of great value in your accounting department. I will call next week to get your reaction to it and to see if we can schedule another time when I can make a presentation to some of the other key people in your department.

Sample Letter #5

Copied!

Thank you for taking the time to meet with me yesterday. I enjoyed our interview and was especially pleased to learn more about how you came to choose your particular career path. As you know, the article is intended for a young audience, and I am confident that the childhood experiences you shared with me will be of great interest to them.

I will, as I agreed, send you a copy of the article prior to publication.

Sample Letter #6

Copied!

Thank you for meeting with me today to discuss the position now available with your company. I enjoyed meeting both you and your staff. I am very impressed with your company and what it has to offer the community. I am highly interested in the position now open and would very much like to join your organization.

During our interview, we discussed my qualifications for this position and how I could meet the needs of the company. As I mentioned then, I am a candidate with strong credentials that fully match the needs of this position. Not only do I possess the education and experience required, but the necessary skills to get the job done right. I fully understand what is needed here and feel confident that I can tackle the required challenges and responsibilities head on.

Once again, thank you for taking the time to meet with me. I hope that you feel as good about our interview as I do. I know that I have a lot to offer, and that I would thrive in your company's challenging environment. Allow me to prove myself to you, and you will see a highly dedicated and competent professional, eager to make a difference in your organization. I look forward to hearing from you, and I hope to be working with you and your co-workers soon.

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Thank you for attending the 2014 meeting!

thank you for coming to the meeting

"I just wanted to say thank you so much for organising the event at Chandos House this week for us.
The entire team has been absolutlt wonderful.  Nothing was too much trouble, the catering was lovely and I would be grateful if you could pass on our personal thanks from Bluebox to your team.
I would definitely recommend Chandos House to anyone as a venue and if we need a conference venue again, we will be coming back!
Thank you."

Tracy Kingsnorth, Bluebox 

 

"Chandos House served us very well for a good many years. Our Shareholders always loved your building, which is so beautiful.

May I take this opportunity to thank all the staff at Chandos House for making our previous events so memorable."

Bernadette Griffin, GMS Estates Limited 

 

Thank you for providing an excellent really high quality celebratory lunch for us. The whole experience shone with understated friendly and impeccable central London sophistication. While Chandos House as a celebration setting is hard to equal, your team looked after our party with such quiet efficiency that for those five hours everyone present felt 'at home' in Chandos House.

Hamish & Anthea Cameron

 

Everyone had an absolutely lovely evening, the food was delightful and the venue was just perfect, so lucky with the weather too! 

Anna Hedden- O&H Properties

 

Thank you Charlotte for organising a great event last night. We've had some really positive feedback already. Thank you to the team at Chandos House as they were all amazing and really helpful and accommodating. They were an absolute pleasure to work with!

Kandia Appadoo - Seddons Solicitors

 

Just a note of thanks to you, Laura and the team for looking after us last night. Faultless service and arrangements, as usual.

Dr Michael Reynier, Deputy Chief Executive

 

We have received wonderful feedback from our guests who loved the food and the ambiance.

Our staff were very-well cared for and we felt welcome and appreciated, nothing was too much bother. If only other venues would be as easy to deal with as you..!

Chandos House is a brilliant venue and we shall certainly be back.

Hélène Frost - CURE International UK

 

Thank you for your assistance in organising the dinner.  Everyone seemed to very much enjoy the food and the venue and the waiting staff were very helpful and efficient. Thank you for your assistance in organising the dinner.  Everyone seemed to very much enjoy the food and the venue and the waiting staff were very helpful and efficient.

Charlotta Mason - CLS Holdings

 

We were really pleased with the whole event and we're grateful to Chandos House and all your staff who were excellent. We've had good feedback on the wine and canapés and I tried the red which you recommended which was delicious.

Alice Watts - MAP UK

 

The whole experience of planning an event at Chandos House was straightforward, well organised and I was really impressed with the flexibility of options to meet our needs.  It was professionally run throughout, the catering was excellent and the venue was spectacular - I would highly recommend it.

Jennifer Moore - Infosys Lodeston 

 

 

Steve and I want to thank you, John, Jon and all the staff who worked on our event. All feedback from those who attended the dinner was very positive. They said the venue was lovely, the food great and that the staff were very attentive!

We look forward to working with you again in the Summer.

Mary Warway, The Chartered Society of Physiotherapy 

 

Just to say thanks very much for your help with yesterday's event.  It all went well, we had everything we needed in the room and the food was lovely. Several of the attendees commented on what a lovely building it is and they were impressed with the interior décor.

Sheena Dean - Psych Health Ltd 

 

The standard of service from Chandos House staff, in particular, their willingness in responding to any request, contributed to a most successful and enjoyable day.

Mike Daglish - The Recruitment Business Forum

 

I would like to thank Gaby and the team for all their hard work in making our clients enjoy the event. Typical responses I received on the Sunday were beautiful venue and the food was absolutely delightful. Our clients were extremely pleased with the whole event and one even went on to say the best International Council Dinner he has ever attended. Keep up the good work and hopefully see you all soon

Paul Hewitt - EMAP Ltd

 

Have used Chandos House (and RSM) many times, and have always been extremely happy with the service we have received. Georgina is an absolute star and always goes out of her way to make sure our meeting is a success.

Lissa Armstrong - Medicom Group

 

Very good experience from enquiry through booking to the event itself. All staff efficient, helpful and friendly with exactly the right approach on the night. Everything ran to schedule but staff on hand were open and flexible to small changes to the original plan that we needed. Overall result was very smooth and thoroughly enjoyed by our guests. Thank you very much!

Rachel Kelly - Wigmore Hall

 

Staff on night of party were excellent. They provided a quietly efficient and polite service. Francis, the manager for the evening was helpful and courteous. Prompt and honest invoicing was appreciated.

Myra Symonds - Private Dinner

 

I just wanted to thank you for all your help in organising our 20th Anniversary Celebration last night. We are all agreed that the event was a huge success and everything ran very smoothly ... Your support was much appreciated.

Dr Lydia Ansorge - Alzheimers research UK

 

What can I say, Saturday night was just truly wonderful and I cannot thank you enough for your amazing operational skills, you managed the night beautifully and you certainly look after the whole event and our guests with great care and attention  The whole evening ran like clockwork, your staff are fabulous, incredibly polite, charming as well very professional, you should be very proud.  We all agreed it was a fun night and we may have partied too hard but its great to have such a lovely memory.

Mrs Denise Foy

 

Thank you so much for all of your help. The event was a huge success! The staff was brilliant and the food was amazing. Smiles all round. The instant feedback from my team and the clients alike were absolutely lovely. 

Beverley Stock - Evening Dinner

 

The Chandos House team were superb. Thank you especially for the delightful lunch you prepared for my lecture at Chandos House. It was beautifully presented, a great blend of flavours, and enjoyed by all.  I had many compliments from all who attended the course.

I will definitely use Chandos House again in the future.

- Andrea Shepperson

 

It was a pleasure to have our meeting at Chandos house. Thank you very much for excellent service.

Thank you for all the effort that you and your colleagues put in making our event going smoothly and without any problems. The food was great and Chandos staff were very friendly. I look forward to work with you on other occasion if such happens in future.

Malgorzata Bednarz - University of Leicester

 

Hi Natasha,

Everything went very well yesterday. Excellent service and food! Rey was very helpful and efficient. Everyone enjoyed the occasion and loved the venue!

Best wishes,

Sally

 

Hi Agne,

Thank you so so much for stepping in at the last minute to help with our wedding! It was a fantastic day which we will remember forever. 

So many of our friends and family commented on how friendly and helpful the event staff were, and you and Lindy made a great team. There were lots of little touches I hadn't expected, like the arrangements of the candles downstairs in the evening, and our A&L illustration dotted around the venue. Everything came together beautifully and it would not have been possible without your help. 

Please pass on my thanks and admiration to Bogdan - his team ran like clockwork, and the food was outstanding - actually better than we'd expected from the meal tasting! Our guests were delighted, and were blown away by the venue - it was so wonderfully elegant, and having free rein of the space allowed our guests freedom to move around and explore. We can't wait to get all our photographs back and relive the day all over again. 

We hope you managed to get some well-deserved rest this weekend!

Best wishes,
Amy and Louis

 

Dear Chiara,

I wanted to get in touch to thank you and the whole team at Chandos House for helping everything with our booking go so smoothly on Tuesday. You were really helpful and accommodating in getting everything sorted and the team on the day were really fantastic  - they helped with everything from last minute room layout and AV changes to spare extension cables. The food was lovely and the venue was immaculate - we've had lots of nice feedback from participants on the venue.

Thanks again for all your help and for being so flexible - we really appreciated it.

Best,
Helen - THIS Institute.

 

Hi Natasha,

I wanted to thank you and your team at Chandos House for a lovely evening. The service, the food and the organizational side of things were fantastic. Everyone felt very welcome and the atmosphere was great. It has been a great night and a lot of that was because of an amazing job your staff and you have done.

Again, thanks a lot, it was fantastic.

Kind regards,
Rene Karras, Newforma UK LTD

 

Good morning Victoria,

Thank you very much for your help in organizing the event yesterday.
Everything went well, the staff was very friendly and helpful, so a big thank you to them also.

Thank you and have a lovely weekend!

Regards,

Linda Kovacs
Executive Assistant

 

Dear Natalia,

I hope that you are well and had a lovely weekend.

I would like to extend my thanks to you and your team for organising a great event on Thursday - our guests were very impressed. Thank you!

Kind Regards,
Soraya

 

Thank you for attending our kick-off meeting on May 22nd in Richmond. We had a great turnout — over one hundred people attended in person.

How to Write a Thank-You Email after a Sales Meeting and Close Deals Faster

thank you for coming to the meeting

If you are a B2B business, you depend on regular meetings with clients. It doesn’t matter if these are phone calls or actual face-to-face encounters, the point is that you’ve made a connection. However, it is usually not enough. You need to stay in touch with your clients, to make them remember you, your company, and your services. In our experience, the best starting point here is writing a follow-up thank-you email after the meeting.

Like meeting invitation or cancellation emails, follow-up messages are something that you should master to be better in business communication. Unfortunately, not everybody is aware of the power of follow-ups. What’s more, not everybody is good at following up. This is why we are dedicating the current article to issues, including:

Apart from the basics, we’ll also cover some typical mistakes people make when following up after a business meeting.

Your follow-up thank-you email after a meeting is a part of networking

A thank-you email after a meeting not just a nice touch, but a necessary step in building and maintaining any business relationship. Sending a personalized thank-you note for the business meeting establishes a connection with your clients.

Image courtesy of Freepik

The power of a thank-you letter after a meeting:

  • It reminds your client of a recent meeting with you
  • It sets the tone of your communication with the client in the future
  • It ensures that you and your client are on the same page after the meeting
  • It lets you provide a recap of the planned activities
  • It speeds up bringing your mutual plan to life

Send a meeting follow-up email ASAP

The first rule of follows-up: send yours as soon as possible. And better do it on the same day, while the memory is fresh, and the mind’s not been changed. Failing to write the client within the first 24 hours after your meeting might result in losing the progress you’ve made with them.

via GIPHY

Imagine a situation: your client has several appointments with different companies on one day. The same problem is discussed. Within the next few days, some companies follow up, and some don’t. Although the solutions that you and your competitors propose might be different, the client is more likely to remember and choose those who wrote a follow-up email. So, act quickly. Send your message ASAP.

Choose a proper “follow-up email after the meeting” subject line

You’ve made up your mind to send a follow-up message shortly after the appointment: great! Now here’s your first challenge: to write a subject line for a thank-you email after the meeting. A quick tip: by your email subject, the addressee should immediately know what the letter is about.

Image courtesy of Mindmaven

Avoid too general subjects like “Thank you” or “A quick follow up” and try to be slightly more specific. What are you thankful for? What are you following up on? Such as:

A quick follow-up on today’s meeting

Your subject line for a follow-up email after the meeting might contain the name of the person or people with whom you met. This will make your message more personal. Like in the examples below:

Great meeting you today, {Name}

It’s been a pleasure meeting you, {Name}

If you want to get straight to business, your follow-up email subject line after meeting should be a little more official and to the point. You can try one of those:

Today’s meeting takeaways

Our yesterday’s meeting follow-up

Here are a few recommendations on {insert the discussed topic here}

Structure of a follow-up email after a business meeting

Now, what should be inside your after-meeting email? For sure, it must start with a greeting and be followed by a thank you. It is recommended to mention the topic discusses at the meeting and the main takeaways. Then, you will need to suggest further plans or steps and provide a clear call to action. Always end with a closure and your business email signature.

Image courtesy of Pexels

To recap, the structure of a meeting follow-up email looks as follows:

  • Greeting
  • A thank you
  • Statement of the discussed topic(s)
  • Main takeaways
  • Next steps
  • A call to action
  • Closure
  • Your email signature

Below we’ll take a look at writing a business meeting follow-up email in more detail. Meanwhile, it’s worth saying that it’s essential to adhere to specific rules when sending a follow-up meeting email. Adding common-ground references or suggesting the next meeting would make your follow-up email after a business meeting more personal and to-the-point. Read on to learn about some good practices for writing follow-ups.

1. Say "thank you” for the meeting

As mentioned earlier, it’s crucial to start your email with a thank you. However, be specific. What are you thanking for? You may be grateful for the client’s time, for insightful inputs, for sharing useful information about their company with you, or for the meeting itself. Be appreciative.

via GIPHY

2. Add a common-ground reference

Write about the shared aspects that you’ve learned about during your meeting. Emphasize some positive elements of the appointment, such as a shared interest in coffee, a place you both went to school in, or a recent conference that you both attended. Write only what’s appropriate and don’t act overly familiar with the person.

3. Add a meeting recap in your email

Sometimes, your follow-up serves as a meeting recap email or a meeting summary email. There are the messages in which you summarize your meeting chronologically or logically. List your primary takeaways by answering the following questions:

4. Follow up on the promises you made at the meeting

After the meeting, you will most certainly have some homework to do. If you drafted a plan, provide the client with an approximate timeline of its execution. If you promised to answer a question or look up the best option to tackle the client’s problem, send the respective information to him or her in your follow-up.

5. Request the documents you agreed on

In case you agreed on working together, make sure you have the necessary documents before you start the work. An email after the business meeting is the best occasion to ask for the papers. Make sure you send the required documentation on your part as well.

Image courtesy of Pexels

6. Note the next date of contact

You will probably need to have another appointment with this client. It might be to update them on your progress or to discuss the further steps. Make sure you take the initiative regarding the next meeting, and it’s better to do in advance. Suggest a date for your next get-together and make certain that you both add it to the calendar.

Image courtesy of Pixabay

7. Add closing line

The email closure matters as well. Be professional and avoid informal closings, such as “See you later” or “Take care.” Stay formal and end your follow-up email with a classic “Best regards” followed by your business email signature.

8. Use a professional email message closing

The fundamental aim of following up is to have additional iteration with your prospect. You want the client to contact you back more than ever. Make yourself reachable. You might have exchanged business cards on the meeting, but it can get lost in piles of papers on the desktop or fell out of the pocket. The easiest way is to add a functional and interactive email signature. It will not only make your email look more professional but also provide your prospect with extra contact detail. So if they feel comfortable with giving you a call rather than writing you a message, let them use the number from your signature.

You can go even further. Make your signature speak to the prospect. All you have to do is add the banner with the right message and link it to the relevant landing page or case study.  You can see the good examples here.

 

 

Key fails when sending after meeting email

Image courtesy of Pexels

1) Sending your meeting follow-up to a wrong person

Probably the biggest mistake you can make is sending your after-meeting email to the wrong person. It will not only be odd, but you might also reveal sensitive information to a third party. So be careful with your To field. To be safe, you can find a thread with your client and respond to it with a new subject. If you’ve had a meeting with more than one person, make sure to include them all in your follow-up.

2) Making your thank-you email too long and not keeping it to the point

You don’t need to write a detailed transcript of your meeting. Just a thank you, a quick recap of the essential points, and a clear statement of the following steps with a call to action. That would suffice.

3) Not double-checking grammar

You should always pay extra attention to your grammar when communicating with clients. Spelling mistakes do sometimes cost lives. Jokes aside, they still can cost you important deals. Make sure your writing is impeccable by enabling tools like Grammarly. Also, do not rely on auto-correction.

4) Not including your additional contact information

Surely, your client must have your contact information already. But bad things happen, contacts can be lost, so you have to always include your phone number in your email signature. In case he or she has a pressing matter that needs to be discussed over the phone, they will always find that number in your latest email.

Image courtesy of Acknowledgeform

5) Waiting too long to send your thank-you email after the business meeting

Try to send the follow-up no later than 24 hours after the meeting. By waiting too long, you might risk losing your client to competitors (the worst case scenario). Even if you are sure that your relationship with the client is safe, you might just forget some essential takeaways from the meeting.

6) Writing a generic thank-you note

Don’t write a generic thank you. Always be specific and personal and do not send all your clients the same email. Even though you might use templates, customize your every single piece of correspondence. It will take some time to craft a follow-up email, but it will bring results in the end.

7) Showing your custom fields

In case you are using email templates, make sure your custom fields or merge tags are all replaced by actual information about the client. Leaving chunks of symbols like {!FirstName} is unacceptable: your follow-up will look like an impersonal bulk message. In case you are using an email-sending platform, don’t send anything without testing it first.

Customizable follow-up email templates after a meeting

Enough about the DOs and DON’Ts. Let us better give you a real follow-up meeting email sample. This is just an example of what you can write in your messages and how you can write them. You can take them and use them. Just be sure to replace our sample information with what’s relevant to you.

Here is a sample thank-you letter after meeting a prospective client:

Dear Henry,

Thank you for taking the time to meet with my colleagues from SailOnEmail and me today regarding your email marketing goals. It’s been a pleasure talking to you and learning about YourCompany.

Let me outline the main takeaways from our meeting:

  • Your team will enjoy a 3-month trial of our platform
  • We will help you set up your account and will be available to answer any of your questions
  • We are meeting in 2 months again to discuss your experience with the platform and to find how you can use it to even more advantage

I will write you next week to arrange our next meeting with you and your team. Meanwhile, if you have any questions, please feel free to message or call me.

Looking forward to hearing from you.

Kind regards,

John Matters

CEO

SailOnEmail: www.sailonemail.com

Bright Street 22, Townville 10101

Phone: +1234567890123

Skype: johnmatters23

Below is a slightly more detailed sample follow-up email after meeting a potential client:

 

Dear Henry,

Thank you for taking the time to meet with me and my colleagues from SailOnEmail today regarding your email marketing goals. It’s been a pleasure talking to you and learning about YourCompany.

Here are the main takeaways from our meeting:

  • We have agreed on a 3-month trial of our Pro platform for your team.
  • My colleague Peter will guide Jeff of your Marketing Department through the account setup process.
  • I am sharing with you our 2017 report on the best practices for a welcome email series.
  • My colleagues or I will be available to answer any questions that you might have in the process.
  • We agreed to meet in a few months to discuss your experience with the platform and to work on the ways for you to exceed your 2018 marketing targets.

You mentioned that you would like to have a bigger following on Facebook. What do you think about remarketing campaigns? Targeting your existing email subscribers on Facebook could help you grow a dedicated audience. If you are interested, I can tell you about this in more detail.

Meanwhile, please see the report on the welcome email series attached.

Peter will be contacting Jeff tomorrow at 12 PM. He will have everything ready for the setup by then.

If you would like to try remarketing, we can arrange a quick call tomorrow between 3 PM and 5 PM or Friday between 12 PM and 3 PM. What do you think?

Looking forward to hearing from you.

Kind regards,

John Matters

CEO

SailOnEmail: www.sailonemail.com

Bright Street 22, Townville 10101

Phone: +1234567890123

 

To sum it all up, always message your clients after a meeting, regardless of how long you’ve been working with them. Remember that, when writing a follow-up email after the meeting, subject line, thank you, meeting recap, and a call to action are your key elements to have. Make sure you don’t make mistakes, from typos to sending the email to a wrong addressee. Keep your message concise, personal, and polite.

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Fortunately, there is a way for you to improve the chances for a positive outcome. A simple thank-you letter after the sales meeting. So, how to write a thank-you.

thank you for coming to the meeting
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