All Thanks

How to write a thank you letter for a friend

  1. Home
  2. Holiday Thanks
  3. How to write a thank you letter for a friend
How to write a thank you letter for a friend
August 26, 2018 Holiday Thanks No comments

Sample letters to thank someone for help or support. to your calls. These events have brought us all closer together, and I am thankful to have friends like you.


Thank You for Being My Friend Message

Last Updated on

If you have a bestfriend that has always stick with you through every thick and thin times and you are really grateful to such kind of friend, then why not appreciate him/her with a thank you letter? Sometimes friends can become even better companions than your brother or sister. If you have some best friend who means the world to you then you must definitely write to him/her for explaining how much special they are.

Writing an appreciation card to your bestfriend isn’t going to be a tough thing. You just have to be yourself while writing the letter so that your bestfriend understands that these are your words and you are truly grateful for everything. If your friend has recently given you a big favor and you loved it, then that’s the right time to send the appreciation card.

Here are some strategies that you need to follow in order to write a appreciation message for your friend. 

You need to answer to this question “why do I appreciate my friend” is there anything about him or her that makes them special?


It will start with greeting first.

Then you have to tell why you are writing the letter.  What is it that you wish to say? Here is the part where you will say thank you.  You must tell them why you are so grateful to them. Share some memories about how you had stuck with each other after all this time. 

Then conclude the letter with a positive statement. It can be a hope to stay the same forever in future. Then write an ending line and then sign off.

Make sure you use your own natural tone in the card. It does not need to be formal at all. 

If you are looking for a gift for friends, there are popular items on


Here is an example of appreciation message to a friend:

Being a good friend

Dear Martha,

My vocabulary just ends when I get to the point to confess my admiration for you. You are a God’s blessing, someone who was always been there for me when I needed a head start in my life. After all these years you were the one who always stood by me and showed me the right way whenever I got caught up. No one in this world can hold me up like you do sweetheart. You mean the world to me now and I can’t let you go after all the fun and adventure we have been through. I just want us to be forever young. 

Your dear friend 



5 Potential Thank You Gifts to Buy for a Friend

Overwhelm your friends with unique gifts. Get-togethers, sleepovers, crazy activities together are few of the ways to celebrate your friendship. Honor this beautiful and priceless relation by gifting each other. You do not have to be wise in your choice for gifting them simply guess what they would like.

1. Bluetooth Beanie Winter Music Hat

Enjoy the two in one feature of this warm cap possessing the Bluetooth headphones attached towards the ear sides. The warm cap is washable and fits all head sizes and shapes. The stereo loudspeakers have 110DB HD stereo sound effects. These Bluetooth headphones can work continuously till eight hours. Overwhelm your friends with unique gifts. Get-togethers, sleepovers, crazy activities together are few of the ways to celebrate your friendship. Honor this beautiful and priceless relation by gifting each other. You do not have to be wise in your choice for gifting them simply guess what they would like. Once you gift this item, your friend will surely be habitual of wearing it.

2. Super Soft Plush Microfiber Fleece Sherpa Blanket

Let your friend feel the warmth and the bond of your friendship through this velvet fleece. The moment your friend shrouds himself in the snuggling blanket your affection will bring a bright smile on his face. This ultra plush duvet is a luxurious and a sensual gift. It conveys the harmonious messages and blessings. It is washable only with a gentle cycle and cold water. It is flawless for sofas, couches and toddler beds.

3. Unisex Thermal Neck Warmers

Protect your friend from cold breeze touching their napes by gifting them this great heat-trapping neck warmer. It aids in keeping the neck area dry and warm better than neck scarfs. It is available in black, brown, purple and grey colors. The texture of the stuff is breathable and soft. Additionally, it has a property to retain the moisture of the skin. Therefore, it is an exemplary accessory for skiers, snow skaters, and toboggan runners.

4. Flex Grip Work Gloves

These gloves work the best for firmly gripping the slippery objects. They are resistant to shrinking, are tough and stretchable. The synthetic leather used in the manufacturing provides the toughness to the pair of gloves. They are the best for the outdoor activities where one does not want their hands to be wet, as they are waterproof. Do not worry when these gloves are here to serve their warm purpose. Inner stitching of the gloves prevents them from snapping if they come into contact with any wooden or metallic object.

5. Microwave Popcorn Maker – Air Popper Silicone Bowl

Gift your lazy friends this Popcorn maker. Those who do not like visiting the markets for buying snacks would definitely enjoy this product. This silicone popcorn popper is durable and eco-friendly. The popcorn maker is portable and travel-friendly as well. Grab a handful of popcorns and celebrate the family time, while watching hilarious Tv serials.


Acknowledge the time when you spent the moments of joys and sorrows together. Value the time when you started as a stranger and ended up becoming friends. Gifts you exchange amongst friends might be inexpensive but can never be priceless.

Learn more about how to write a Scholarship thank you letter.

Thank you for not making distance a big deal of our friendship. grateful I am to be your friend, you would know that this letter wouldn't end.

Thank You Messages and Quotes for Friends Who Have Helped You

how to write a thank you letter for a friend

To My Best Friend,

This thank you is long overdue. There are so many things I want to thank you for, and I’m sure I’m going to still be missing some by the end of this letter. But here is a small token of my gratitude for just being by my side in this life and making it all worthwhile.

Thank you first of all for accepting me and loving me for exactly who I am. This isn’t easy. I can be stubborn, difficult and confusing, but you love and accept me for me. There are days I wonder when you’ll finally come to your senses and move on and find a new BFF, one who isn’t so complicated, but to my amazement, you never do. You tell me you’ll take the good with the bad, and when I question whether I have any good left, you’re always there to reassure me and show me that I do. Thank you for loving me in my dorky and difficult moments, moments where if the rest of the world saw them, they’d probably walk away. Thank you for understanding me like no one else does; if we didn’t have the connection we did, I can’t imagine how lonely and big this world would feel. Because of you, this world seems like a little friendlier place, one I can see myself being a part of.

Thank you for being my biggest fan. Besides my family, you are my biggest supporter, and I know that when I win, you win, and when you win, I win. In this battle we call life, it doesn’t matter who’s in my opponents corner, because I know I am always going to have you in mine, and that’s the best asset I could ever ask for. You encourage me to chase my dreams like no one else does, and I can tell that you sincerely hurt when I hurt — not many people care about me in such a deep way. Whatever crazy dream I tell you I’m going to chase after next, you believe I can do it, even when the rest of the world thinks I’m crazy for even suggesting it. When something good happens, you’re the first person I want to tell, and when something bad happens, you’re the first one I go to for support.

Thank you for being you. You are incredible my dear, and I can’t wait to constantly remind your husband that he got crazy lucky and out kicked his coverage big time. You are beautiful inside and out. On the outside, you are so gorgeous; you’re very own unique and incredible definition of beauty, and I know I’m one of many who see it. You’re intimidating to stand next to in pictures because I know your light shines so bright, but I’ll gladly stand next to you and take a picture, because I’m so excited to show the world how breathtakingly beautiful my best friend is. On the inside you are even prettier, with a warm heart, a sharp mind and an unbelievable personality. You are hands down the funniest person I know, and I still can’t believe that someone as funny and hilarious as you chooses to spend her time with someone as dweeby and awkward as me. I mean, half the time we’re laughing at some fail I had or something stupid I did, so I guess I contribute a little bit to our constant laughing. You are so kind and so sweet, and have the biggest heart of anyone I know. God spent a little extra time when he made you, because you’re the total package: you’re beautiful, awesome and amazing, all wrapped in one, and I’m so lucky he put you in my life—he knows I’d be lost without you.

Thank you for being there for me whenever I need it. It was once said that “all that relationships are are being there for someone when they need you,” and you’re a pro at this. Whether it be because another boy is being stupid or I’m feeling alone, I know all I need to do is call you, and I’ll instantly feel better. You help my through the countless problems Lord knows I have trouble solving, and you reassure me that no matter what, you’re always going to be there for me. This is huge, and something very few people have been able to do for me, but you always have, and I know you always will be. And that is the most reassuring thing I know, knowing that if all hell breaks loose, the world falls apart and I have no one, I’ll have you. And that is all I need.

Thank you for being a spark, a light in my life that no matter how dark the world around us gets, is always there to light my way and show me the way home. Thank you for laughing with me when God blesses us with a funny moment, and crying with me when God is trying to tell me something. Thank you for standing beside me in the greatest of moments and the darkest of hours. Thank you for being the one I share my fondest memories with: all the nights we stayed up really late, all the exciting adventures we went on and all the inside jokes we still laugh about today. Thank you for growing up with me; for being there every step of the way and creating some of my happiest moments with me. Thank you for all the memories I've shared with you, and I can't wait for what crazy adventure we're going to go on next.

So thank you for accepting me, loving me, and supporting me. Thank you for being your wonderful self, and thank you for being there for me, through thick and thin, even when I'm at my lowest. Thank you for shining your brilliant light into my life and illuminating my world.

Oh, and thank you for being my maid of honor. I know I won’t need to ask you for a while, but you had to know it was coming, right?

Thank you for being the godmother to my future children, the sister to my family, and another daughter to my parents.

And finally, thank you for being the best to my friend.

wedding program thanks
Thank you gift for professor recommendation
sample thank you notes for services rendered
Graduation thank you versus
thank you for contributing to the gift
Ways to celebrate spring
return thanks for birthday wishes
Thank you letter after application

Thank You Note Ideas for Friendship

how to write a thank you letter for a friend

Writing a Professional Thank You Letter

How to write a thank you letter

  1. Start by greeting the recipient

You thank you note should always begin with a greeting.  Depending on your relationship with the recipient, you can choose the best salutation. If the thank you note is meant for some you share with a formal relationship, make sure you write the full name if you know the person or you are somehow close you can only use the first name.

Ensure that you have the correct spelling for the recipient’s name.

  1. Express your thanks

Start with thank you; this is the most important component of this letter.

  1. Add the reason

The reason behind your thank you note is the good deed or service you have received from someone. If the thank you note is about a gift, you should write a message of gratitude showing your appreciation. You can tell the person how you intend to display or use the gift; this will show that your appreciation is sincere. If the gift was in form of cash, you can describe how you plan to spend it.

For example:

Thank you for the briefcase, I must say you know my taste. It makes me look so professional, I am forever grateful.

If you are thanking someone for a good deed or any service, ensure that you include thank you with the specific act or service you were offered.

For example:

Thank you so much for being at the hospital, you are a genuine friend and I am lucky to have you.

  1. Looking forward statement

If you have a personal relationship with the recipient, it is good to mention that you look forward to seeing them or you hope that you will be in touch with them soon. This statement is very important as it brings in the aspect of friendship in the letter and its effect is that the recipient will know that you think about them and your relationship means a lot to you.

For example:

I look forward to seeing you in the get-together party and catch some drinks with you.

  1. Restate your thanks

Add some details and thank the recipient differently.

For example:

Again, thank you for your kindness; I am grateful you showed up.

  1. End with your regards

You should sign off your thank you note. For formal relationships, you can use Best Regards or sincerely. For closer relationships, your sign off can be more personal such as “Yours Truly” or “With Love.”

Writing Thank You Notes Well

Thank you notes are important in almost every situation especially when there is something good associated with it. It is your birthday and someone throws a party for you, gives you a gift or abandons his/her busy schedule just to be with you, such a person deserves appreciation form you. There is always that moment when someone gets out of their way just to stand for you, you can only repay this by acknowledging that act. Almost every action, event or occasion deserves an appreciation. There is no better way to do it than just a simple short and sweet thank you note.

We always get a feeling of satisfaction when our actions are noticed especially when they are good deeds for people. Having the skills of writing a good thank you note is paramount. This guide, therefore, provides all you need to know about thank you notes. All you need to do is follow. We have provided samples that will help in developing a thank you note to show your sincere gratitude.

Using thank you letter format

The following is a general thank you note format/template

Contact information: For a printed thank you letter, your contact information should be the first thing on the letter, just above the salutation. For an email thank you note, you contact information is the last thing, after the signature.

Salutation : DearName of recipient

Depending on your relationship with the recipient, you can either use the last name or the full name.

  • Paragraph one: The primary purpose of this paragraph is to mention that you are writing to thank the recipient for the act they did that deserves your appreciation. In this paragraph, you can still come up with another sentence that reiterates your appreciation.

For example:

You can mention that you understand how busy they are, and you are very grateful for the fact that they took off from their busy schedule just to be there for you.

This paragraph should carry a warm and expressive tone but make sure that it doesn’t go overboard with unwarranted praises and unnecessary thank you. Your goal here is to make the recipient feel that the appreciation is genuine.

  • Paragraph two: This paragraph builds on the first one by explaining to the recipient the reason behind your gratefulness which is the impact of their action to you or how you intend to use what they gave you. This paragraph should be specific to the recipient so that it does look just like any other thank you note that you have sent to many others.
  • Paragraph Three: This paragraph is optional. Its main purpose is to include your looking forward statement especially if you have a close relationship with the recipient. You can also use this paragraph to mention the offer you want to give them in return. You can also choose to make the recipient valued by stating how you look forward to seeing them soon. Whatever you write in this paragraph should be based on the nature of your relationship. Ideally, the core purpose of this paragraph is to open the door for future engagements.  Have your closing paragraph which should be short and simple reiterating your appreciation.

Sign off:


Your Typed Name

Some thank you card ideas

The type of card you choose is also very important in driving the message home.

These are some of the ideas you can consider when choosing the perfect card for your thank you letter.

Option one: You can use a physical thank you card with the simple phrase “Thank You” on its front.

Option two: You can choose to personalize your note by using stationery with your personal design or name. On this, you can handwrite your thank you note. Handwritten thank you notes are the best since they have an element of intimacy.

Option three: You can opt to use the online library of thank you cards. This is basically using an online tool to design a card and type in the details you want. You can then send it via email. There are a number of sites offering free online cards such as Punchbowl and Ecards.

Some of Thank You Letters Examples

Sample thank you note for a gift

Dear Mary,

Thank you for sending flowers on my birthday. How did you know I love tiger lilies? This was such a pleasant surprise. Thank you so much for keeping my special day in mind! I will try my best to ensure that I keep them healthy and radiant so that you can see them when you visit again.

With Love,


Searching for Thank You letter to a friend? Here are few handy ideas that will help you to easily write a thank you letter.

Thank-You Messages: What to Write in a Thank-You Card

how to write a thank you letter for a friend

From an early age, my mom instilled in me the importance of writing thank you notes. I can’t remember the exactly how old I was when I wrote my first one, but I imagine it was as soon as I was able to write. After every birthday party, Christmas, or any other occasion where someone had given me a gift, my mom wouldn’t let me rest until I’d written a thank you note to every last person.

As I’ve gotten older, I’ve continued to write thank you notes for all sorts of reasons. I’ve written them to high school teachers who wrote me letters of recommendation, to friends who let me stay with them during my travels, and to the many mentors I’ve had during my journey as a freelancer.

I’ve also had the pleasure of receiving a few thank you notes over the years, so I know just how warm and appreciated they can make you feel. At the same time, I’ve used thank you notes as part of my professional life, both out of courtesy and the desire to follow up with potential clients. They can be powerful tools, yet so few people take the time to write them.

In this post, I want to take away any excuses you might have for writing thank you notes. Don’t know how? I’ll show you. Not sure when to send a thank you note? I’ve got you covered. Struggling to structure your note? I created a three free templates.

By the end of this post, you’ll know everything you need to start sending your own thank you notes. The results will be improved professional prospects for you, as well as a world that’s just a little bit happier and more full of gratitude.

4 Reasons to Write a Thank You Note

Why write a thank you note to begin with? In some cases, the need is obvious. If you receive a birthday gift, for instance, you should write a thank you note both to show your gratitude and to let the person know you received their gift.

In other cases, however, things can be less clear. Do you send your boss a thank you note for…giving you a job? What about your who helped you during their office hours? You can’t spend all your time writing thank you notes, after all.

I don’t have the answers for every situation, but here are four common reasons you should write a thank you note. These will cover the majority of the situations you’ll encounter. If you’re in any doubt, then just send a note. It never hurts.

1. To Thank Someone for a Gift

Of all the situations in which you’d send a thank you note, this is the one people are most familiar with. If anyone sends you a gift in the mail, a thank you note is definitely the right move, especially if that person is someone you don’t see much in person. Even if it is someone you see regularly, however, it’s always a pleasure to receive mail that isn’t a credit card offer, bill, or ad.

There is one gift-giving situation where I think thank you notes are (probably) unnecessary. If you’re at some kind of organized gift exchange where it’s assumed that everyone will bring and receive a gift, then you don’t need to send a thank you note. Unless, of course, you’re the victim of a Michael Scott-level gift that goes way over the $20 limit:

2. To Follow Up After a Job Interview or Meeting

This is a type of thank you note that you’re probably not as familiar with. However, if you’ve read any of our content on job interviews, you’ll know that following up after an interview is essential. The best way to do this is through sending a thank you note. Why? Assuming two candidates are equally qualified, which one would you hire?

  • The one who reached out to you after the interview to thank you for taking the time to give them a tour of your office, answer their questions about the job, and give them a chance to grow their career
  • OR the one who came to the interview and didn’t even bother taking 5 minutes to send a thank you note

Of course, sending a thank you note won’t guarantee you get the job over someone who’s more qualified or performed better during the interview. But it never hurts.

Also, don’t limit your interview thank you notes to just the hiring manager or team that interviewed you. Depending on the interview format, it might also make sense to send a thank you note to the receptionist who escorted you to the interview room or the department head who gave you a tour.

3. To Show Your Gratitude for Someone’s Help

This is the type of thank you note that we don’t send enough. If someone helped you out, let them know. I’m not saying you need to send a written thanks to every person that ever held the door for you, but larger gestures of help definitely deserve a note.

Here are some situations where a thank you note makes sense:

  • For a letter of recommendation – Whether it was for a job, internship, graduate school, or volunteer opportunity, send a note that shows you’re thankful for the time your professor, coach, or boss took to write the letter. Not only is this the right thing to do, but it’s also a chance to update the person on whether or not you got the opportunity you applied for (and how it went).
  • For academic help – Did your professor, tutor, or friend take extra time to help you master derivatives or decline German nouns? Thank them for going above and beyond.
  • For career advice – Did someone from career planning spend hours helping you to perfect your resume? Did a local professional meet with you for coffee to tell you how they got started in their field? This kind of help is hugely valuable, so tell them how much they helped you.
  • For support during a difficult time – Was someone there for you when you were struggling with anxiety, bad grades, or the loss of a loved one? You can’t ever repay them for their help (not that you need to), but you can send them a thank you note.

4. To Demonstrate Your Appreciation

This reason is similar to the previous, but a bit more general. There are some people in our lives that always deserve thanks, since they provide us with ongoing support or, ya know, raised us. I’m talking about your parents, your close friends, or even the barista at the coffee place where you do your homework.

If there’s someone special in your life that’s helped you get where you are, supported you all the way, or just made your day a bit brighter, send some thanks their way.

How to Write a Thank You Note in 5 Steps

Now that you understand the reasons you’d want to write a thank you note, let’s take a look at how to actually do it. As with any kind of writing, getting started is usually the most difficult part. With the method below, you’ll be writing that note and sending it off in no time.

1. Identify the Reason

Why are you writing this thank you note? Your reason probably fits one of the categories I discussed above, but if not, that’s cool too. What’s most important is that you understand why, as that will dictate how you approach writing the note.

The type of thank you note you write to a professor who helped you pass Calculus is going to be different from the kind you write to a friend you’ve known since childhood.

2. Choose the Format

Once you know why you’re writing the note (and who the recipient is), you need to choose your format. By this, I mean you need to make a couple decisions:

  • Physical or digital note
  • If choosing a physical note, you also need to decide between:
    1. Typed or handwritten
    2. Pre-made or homemade card

Let’s look at each of these choices in more detail:

Physical vs. Digital Thank You Notes

If you have the option to send a physical thank you note, do it. It’s way more personal and requires more effort than a digital one.

In some cases, though, a physical thank you note may not be practical. Perhaps you don’t have a physical address for the person you want to thank (and you have no way to look it up).

Or, in a job interview situation, it may be in your best interest to send a digital thank you since a physical one might not arrive before the company has made their hiring decision.

In most cases, however, I suggest going the physical route.

Typed vs. Handwritten

Even if you decide to send a physical thank you note, you still need to decide if you want to type it or write it by hand. If you have nice, legible handwriting, then I think you should choose handwritten. If you’re like me, however, and have handwriting that friends have described as both “serial killer” and “like someone who just learned to write cursive,” then you may be better off typing a nice note and then signing it at the bottom with a pen.

Also, you should consider the occasion. If you’re sending the note in a professional context where legibility is the most important thing, then typing is better. But if you’re sending the note to a close friend or family member who won’t judge your chicken scratch, go ahead and add that charming, handwritten touch.

Premade vs. Homemade

Should you use a store-bought thank you card, or should you create your own? I think there’s a lot of room for variation here. You certainly should not buy a premade card and just sign your name. That’s almost worse than not sending a thank you note; it’s very impersonal.

But there’s nothing wrong with choosing a funny or touching thank you card from the store and then adding your own personal message.

In general, though, I’d stick with just a standard typewritten note (no weird fonts or colors) or some simple cards that have “Thank You” embossed on them.

3. Write a Draft Using This Structure

Now that you’ve chosen your format, you need to write the notes. It’s easy to get trapped in writer’s block at this stage, agonizing over the right words to use. To break you out of that paralysis, here’s a format that works for any thank you notes you’ll need to write. It consists of four parts:

  1. Salutation/greeting
  2. A kind message or thought
  3. What you’re thanking them for
  4. Conclusion (and follow-up, if relevant)

Let’s look at each in more detail:

1. Salutation/greeting

This is the first line of the note. It’s the classic “Dear So-and-so” that you use when you write an email (I was going to say “write a letter,” but then I remembered no one does that anymore).

If you’re writing a professional note, then you can just use “Dear” + “the person’s full name (and title, if relevant).” For instance, “Dear Thomas Frank.”

I don’t generally think it’s necessary to use “Mr.” or “Ms.” these days. If you’re applying for a job in an industry or at a company that’s very traditional, you might do so. Likewise, you might want to include it if the person you’re writing to is a lot older than you. You’ll have to use your best judgment there.

If it’s not a professional note, then it might make more sense to start with the person’s name followed by a comma. For example, “Martin,”. Or, you could include a greeting before it, as in “Hey Roxine,”. Use whatever sounds natural. Read it aloud if you need to.

2. A kind message or thought

This is what you should write in the first sentence or two of the note. Just as when you’re meeting someone, you wouldn’t start with the thing you’ve come to talk about.

You need to make a little small talk first to ease into the conversation. It’s the same with a note like this. Plus, saying something kind and thoughtful will make your recipient feel good.

For example, let’s say you’re writing to the hiring manager of a company where you just had an interview. You might begin with a couple sentences along the lines of “I had a lovely time touring your office the other day” or “It was a pleasure to meet you and the team members at Needful Things.”

3. What you’re thanking them for

This is the heart of the thank you note. Express whatever it is that you want to say thanks for. For example, “Thank you for taking the time to tell me about how you got started in the cat café business.” Or, “I’m so thankful for the support you gave me during my dad’s illness.”

4. Conclusion (and follow-up, if relevant)

Once you’ve thanked the recipient, you need to conclude the note. This will vary depending on the formality of the situation and your intent for the note.

If you’re just writing to thank a friend, it’s sufficient to just add one more kind/funny sentence and then just sign your name at the bottom. If you’re close to the person, you might write “Much love,” and then your name.

With a business thank you note, on the other hand, you want to add a nice conclusion but also indicate your future intent. For instance, if you’re writing to thank a professional mentor, you could say, “I’ll keep you updated on my career plans when I’m closer to graduation.” Or, “I’d love to return the favor and help you in any way I can.”

Don’t be pushy or sleazy, but don’t be afraid to take the lead in continuing or furthering the relationship you have with the person you’re writing to. They’ll appreciate you doing so, as it makes it easier for them to help you (which they presumably want to do if they’ve already met with you and you made a good impression).

This can also work well for jobs, as even if you don’t end up being the company’s pick for a specific position, you’ll at least be on their radar for future hires (or if their first-choice candidate declines their offer).

4. Edit Your Draft (To Eliminate These 5 Common Mistakes)

Okay, so you have your thank you note draft. But don’t send it just yet. Before you put in the mail (or press “Send”), you should give it an editing pass.

If you’re handwriting your note, I recommend doing a typed draft first so that you can use digital tools to check for spelling, usage, and grammar errors. Regardless, though, you should look to eliminate these five common errors:

1. Too long or wordy

You’re writing a thank you note, not a cover letter, book proposal, or research paper. Therefore, you should keep it short. Five sentences maximum is plenty, and I’d say three is adequate for most situations.

2. Impersonal

The most impersonal thing you can do is buy a pre-written thank you card and sign it. But even if you write your own card, it’s still possible that it’s impersonal. Be sure to include some touches that make it clear that you know the person you’re writing to (and aren’t just using a generic thank you note).

If you’re writing to someone you know well, this is easy. Just make an inside joke or reference whatever happened at your last family gathering.

But if you’re writing to someone in a professional context, you’ll have to get more creative. You could mention something funny that happened during the interview, or a detail that stood out to you about the company’s office.

It’s the difference between, “I loved learning about your company” and “Hearing about how Buy More is reshaping the consumer electronics buying experience gave me insight into the direction I want to take my career.”

3. Incorrect tone

“Tone” in writing can be hard to define, but it’s basically the way a piece of writing sounds. For our purposes, the most important aspect of tone is how formal (or informal) the note sounds. In a note to a friend, you should use casual words like “hey” or “badass.”

But in a note to the company you’re hoping will offer you a job, you’ll want to keep things more professional. You don’t want to sound like a robot, but you don’t want to be too casual, either.

4. Grammar errors

When writing something this short, there aren’t usually many true grammar errors to watch out for. Most of the problems you’ll encounter will involve misspelled or misused words. For example, writing “to” instead of “too” or “there” instead of “they’re.”

To avoid these issues, I recommend taking your thank you note and pasting it into Grammarly. Grammarly is a free app that will check your writing for grammar, spelling, and usage errors. I highly recommend it for proofreading your essays; I use it for all my professional writing.

5. Spelling the recipient’s name wrong

Please, please make sure to check that you’re spelling the recipient’s name correctly. Even if it was an honest mistake, spelling someone’s name wrong makes you look careless.

As Dale Carnegie put it, “a person’s name is to that person the sweetest and most important sound in any language.” Seeing your name misspelled, however, turns it into the sourest and most frustrating sound. I say this as someone with a name that people commonly misspell….

5. Send the Note ASAP

Now that your note is error-free and polished, send it as soon as you can. While thank you notes are always pleasant to receive, they make the most sense if they’re sent as close as possible to the thing for which you’re thanking the recipient. Getting a thank you note for a Christmas gift in July, for example, is just confusing.

And in a professional situation, it’s always in your best interest as a job candidate to send the thank you note ASAP so that you’re still fresh in the hiring manager’s mind. If you wait too long, they may have hired someone else.

3 Thank You Note Examples for Different Occasions

After reading the last section, you may be wondering how all of this information fits together. It’s one thing to read about how to write a thank you note, but what does it look like in practice? To show you how to translate the theory into reality, I’ve created the following three example thank you notes for these common occasions:

  1. Thanking a professional mentor for their guidance
  2. Thanking a friend for a gift
  3. Thanking a company after an interview

Feel free to adapt each example to suit your own needs. Just make sure to personalize them accordingly.

Example #1: Thanking a Professional Mentor for Their Guidance

Dear Homer Simpson,

I enjoyed meeting you the other day for coffee and donuts. It was enlightening to me as an aspiring nuclear plant safety inspector to learn what life is like for you on the job.

Thank you for all the guidance you’ve given me as I explore this career path. You’ve helped me see how I can apply what I’m learning outside the classroom, while also giving me valuable career advice. I hope we can chat again soon; it’s always a pleasure.

With gratitude,

Ransom Patterson

Example #2: Thanking a Friend for a Gift

Hey man,

Got the mug you sent me the other day. The message on it is perfect. Can’t believe you managed to find something that combines my love of rock climbing and Futurama. Hope everyone is well in Nashville. See you at the reunion.

– Ransom

Example #3: Thanking a Company After an Interview

Dear Michael Scott,

It was a delight to meet you at the Scranton branch of Dunder Mifflin earlier today. I had no idea what a wide range of industries your company serves. Now I can appreciate just how essential paper is to modern business.

Thank you for showing me around your office and answering my questions about the open receptionist position. It sounds like an engaging, rewarding job.

Regardless of the decision you make, I’m grateful for your time and consideration.


Ransom Patterson

Stay Thankful

I hope this post has shown you how to write any kind of thank you note you could ever need.

Taking the time to write thank you notes will not only help you further your career prospects, but it will also strengthen the relationships you have outside of your work. It’s a great habit to get into while you’re still a student, as it only becomes more relevant the further you get in life.

Thanks for reading; I’m very grateful.

Image Credits: featured, typing at the table, typing with coffee mug

Express your gratitude with these thank you messages and ideas from Hallmark card writers. Writing tip: Sign and send your thank-you card while the gift or event is still fresh in your mind. . “For my burden-bearing, laughter-sharing, forever-caring friend a very happy, . How to write a love letter.

how to write a thank you letter for a friend
Written by Tozil
Write a comment